Fleet Outlook Office of Fleet Management Services

Fleet Outlook Fleet Operational Review Maintenance Management for Agency Owned Vehicles Statewide Data Management Quality Control New Billing Procedure Rental Car Contract Update AGENDA

Fleet Outlook Fleet Operational Review Fleet Management Services is re-engineering its operation/services in two phases: Phase 1 : Statewide vehicle maintenance services (prove concept on centralized fleet) Statewide short-term vehicle rentals Statewide fuel management Phase 2 : Statewide enterprise fuel management Statewide vehicle planning, deployment, and disposal Statewide vehicle maintenance services (roll out to other agencies and institutions) Statewide safety program

Fleet Outlook Fleet Operational Review Statewide enterprise fuel management program: Services currently in process of being developed as part of Phase 2: Consolidate the Purchase of Fuel, Bulk and Commercial Leverage buying power by combining bulk fuel and commercial fuel purchases Support bulk fuel needs at state-owned fuel sites Consignment fueling Enterprise visibility of fuel purchases and availability Consolidate multiple fuel cards currently in use by agencies to a single fuel card program Single Contact for VDEM to Obtain Fuel Information Before/During/After Emergency Events

Fleet Outlook Fleet Operational Review Statewide vehicle planning, deployment, and disposal: Services currently in process of being developed as part of Phase 2: Assist agencies to develop appropriate vehicle specifications to meet mission requirements Implement statewide vehicle acquisition parameters Employ life cycle cost approach to vehicle acquisition Vehicle commissioning services (preparing vehicles for deployment i.e. registration, titling, and licensing services) Utilization monitoring and statistical reporting Vehicle decommissioning and disposal preparation through surplus property procedures

Fleet Outlook Fleet Operational Review Statewide vehicle maintenance (Phase II – Agency owned vehicles): Services currently in process of being developed as part of Phase 2: Expand Vehicle Management Control Center to manage maintenance needs of agency owned vehicles Consistent fleet SOP for both OFMS and Agency owned vehicles. Consistent data gathering to enhance performance measurements, benchmarking, and performance reporting. Reduction of duplicated services Opportunities for economies of scale pricing. Opportunity to reduce or control fleet costs statewide. Reduced administrative burden on agencies 24/7 support to OFMS customers (state employees)

Fleet Outlook Maintenance Management for Agency Owned Vehicles Will p ass on efficiencies of the VMCC to all state-owned vehicles. VMCC Call Center: Provides one phone number for all vehicle related issues For permanently assigned vehicles: notifies vehicle operator and ATO of a required preventative maintenance service Operators call VMCC to receive vehicle service date/time and maintenance facility location Maintenance facilities located statewide including both government and commercial shops Manages vehicle services performed by maintenance facilities determining appropriate services and costs Verifies all invoices for accuracy prior to payment and verifies invoices match what was agreed Tracks all warranties, recalls, and monitors maintenance provider performance

Fleet Outlook Maintenance Management for Agency Owned Vehicles Provide centralized data management for all state owned vehicles. Tracks all maintenance data Interface with fuel provider will generate fuel consumption and mileage reports. Reports will be available to the agency on an as needed basis.

Fleet Outlook Statewide Data Management

Fleet Outlook Statewide Data Management Data collected on: Accidents Maintenance Fuel Usage Mileage Vehicle Lifecycle Costs

Fleet Outlook Quality Control

Fleet Outlook New Billing Procedure The new rates as of October 1, 2006 : Vehicle Class MileageCurrent Operation al Rate Capital Charge New Flat Rate (monthly) Compact $ Midsize $ Full-size $ SUV/Minivan $ Compact7,059 miles annually Midsize8,571 miles annually Full-size/SUV/Minivan10,851 miles annually Minimum Mileage Requirement

Fleet Outlook

Rental Car Contract April 2007 Over 950 rentals nationwide 364 rentals in Richmond area 365,901 miles traveled Seen a decrease in traffic at OFMS location

Fleet Outlook Rental Car Contract

Fleet Outlook Questions? Mike Bisogno Office of Fleet Management Services Fleet Management Analyst (804) VMCC 1(866)