Avoiding the Email Iceberg Sean Regan October 2008.

Slides:

Advertisements

Similar presentations

Legal Technologies - eDiscovery Technology Update Amtech Litigation Technologies

Advertisements

Public Records Office Indiana Access to Public Records Act and Responding to Subpoenas Employee Training.

Records Management for UW-Madison Employees – An Introduction UW-Madison Records Management UW-Archives & Records Management 2012 Photo courtesy of University.

Litigation Holds: Don’t Live in Fear of Spoliation Jason CISO – University of Connecticut October 30, 2014 Information Security Office.

1 Exchange Management : Archiving & Storage Do you really need 3rd party archiving with Exchange 2010? James Bushell Symantec Enterprise.

Clean-up Days!.

E-Discovery New Rules of Civil Procedure Presented by Lucy Isaki January 23, 2007.

INFORMATION WITHOUT BORDERS CONFERENCE February 7, 2013 e-DISCOVERY AND INFORMATION MANAGEMENT.

E-Discovery in Government Investigations Jeane Thomas, Crowell & Moring LLP February 9, 2009.

A PROACTIVE APPROACH TO E-DISCOVERY March 4, 2009 Presented to the Corporate Counsel Section of the Tarrant County Bar Association Carl C. Butzer Jackson.

E-Discovery for System Administrators Russell M. Shumway.

E-Discovery LIMITS ON E-DISCOVERY. No New Preservation Rule When does duty to preserve attach? Reasonably anticipated litigation. Audio sanctions.

W W W. D I N S L A W. C O M E-Discovery and Document Retention Patrick W. Michael, Esq. Dinsmore & Shohl LLP 101 South Fifth Street Louisville, KY

1 Best Practices in Legal Holds Effectively Managing the e-Discovery Process and Associated Costs.

Is Records Management Still Relevant? Sean Regan E-Discovery Product Marketing Manager Symantec Enterprise Vault.

1 ELECTRONIC DATA & DISCRIMINATION INVESTIGATIONS Peter J. Constantine U.S. Department of Labor Office of the Solicitor.

LBSC 708X The Record Nature of Electronic Records College of Information Studies.

Developing a Records & Information Retention & Disposition Program:

1 © Copyright 2008 EMC Corporation. All rights reserved. Litigation Response Planning: eDiscovery Best Practices Stephen O’Leary Sr. eDiscovery and Compliance.

1 E-Discovery Changes to Federal Rules of Civil Procedure Concerning Discovery of Electronically Stored Information (ESI) Effective Date: 12/01/2006 October,

Agenda Symantec Enterprise Vault 1 Today’s Management Challenges 1 Why Management? 2 The Solution: Symantec Enterprise Vault 3 Benefits & Closing.

Electronic Discovery (eDiscovery) Chad Meyer & John Vyhlidal ConAgra Foods.

Legal Discovery, e-Discovery and Records Management at National Gypsum ARMA Meeting.

Electronic Record Retention and eDiscovery Peter Pepiton eDiscovery Product Manager CA Information Governance.

Grant S. Cowan Information Management & eDiscovery Practice Group.

Get Off of My I-Cloud: Role of Technology in Construction Practice Sanjay Kurian, Esq. Trent Walton, CTO U.S. Legal Support.

Records Survey and Retention Schedule Recertification 2011.

Records Management Overview. Why? It’s the Law It’s the Law It’s University Policy It’s University Policy Fiscal and Legal Compliance Fiscal and Legal.

By Helen Streck President/CEO Kaizen InfoSource LLC Litigation Readiness: Information Manager’s Role.

Electronic Public Record What is it, and Where Can Agency Lawyers Find It?

Global Capabilities Archiving – Designing from Top to Bottom Gary Brown Dimension Data.

1 EDMS 101 Speaker: Monica Crocker, DHS EDMS Coordinator Overview of current project(s) Objective of this section: This session outlines EDMS fundamentals.

Policies and Procedures Deb Bartlett Joy Faerber Office of Procedures, Records, and Forms Revised May 2015.

Do you Know Where your Data is? Gregory P. Silberman, CISSP Technology Intellectual Property & Outsourcing Group Kaye Scholer LLP May 10, 2005.

E-Discovery PA230: Unit 9.

The Sedona Principles 1-7

E-Discovery in Health Care Litigation By Tracy Vigness Kolb.

Rewriting the Law in the Digital Age

Archiving s. How to Manage Auto-Archive in Outlook Your Microsoft Outlook mailbox grows as you create and receive items. To manage the space.

Electronic Records Management: A Checklist for Success Jesse Wilkins April 15, 2009.

M a k i n g w o r k e r s ’ c o m p w o r k ® Content Management & Records Retention “A RIM Perspective” Nancy M. Maglothin, Records and Information Manager.

Presented to AIIM William Penn Chapter Meeting 5/13/08.

Meet and Confer Rule 26(f) of the Federal Rules of Civil Procedure states that “parties must confer as soon as practicable - and in any event at least.

The Challenge of Rule 26(f) Magistrate Judge Craig B. Shaffer July 15, 2011.

EDiscovery Preservation, Spoliation, Litigation Holds, Adverse Inferences. September 15, 2008.

Surviving eDiscovery: Technology Firm Perspective  Robert A. Cruz Sr. Director, eDiscovery Solutions, Proofpoint, Inc.

Electronic Records Management: A New Understanding of Policy, Compliance, and Discovery Robert J. Sobie, Ph.D. Director Information Systems Department.

Defensible Records Retention and Preservation Linda Starek-McKinley Director, Records and Information Management Edward Jones

E-Discovery – Practical Experience from an Agency Perspective Robert Wright Former Chief, Plans and Program Management Unit FBI.

Records Management for Paper and ESI Document Retention Policies addressing creation, management and disposition Minimize the risk and exposure Information.

Archiving for E-Discovery and Retention Management Theodore S. Barassi, Esq. Group Product Manager E-Discovery and Information Risk.

Coding Compliance Components Writing Custom Policies for Auditing, Expiration and More Jason Morrill Program Manager Windows SharePoint Services.

ELECTRONICS RECORDS RETENTION AND LITIGATION Presented by Cyntia N. Zerkowski Director, Information Technology Macomb County Michigan Digital Government.

Enterprise Archiving, Retention and Discovery System Jim Albert Deputy Director Department of Information Services April 19 th 2007.

Legal Holds Department of State Division of Records Management Kevin Callaghan, Director.

E-Discovery And why it matters to a SSA. What is E-Discovery? E-Discovery is the process during litigation of discovering information relevant to litigation.

U.S. District Court Southern District of New York 229 F.R.D. 422 (S.D.N.Y. 2004)

Record Retention to Manage Risk F. Jay Meyer Vice President & Senior Attorney TD Banknorth, N.A. Portland, Maine.

EDiscovery Also known as “ESI” Discovery of “Electronically Stored Information” Same discovery, new form of storage.

Surveying and Scheduling Records of OCIO Presented by Jennifer Wright Smithsonian Institution Archives Records Management Team February 16, 2005.

Surveying and Scheduling Records of SCEMS Presented by Ginger Yowell & Mitch Toda Smithsonian Institution Archives Records Management Team October 2, 2007.

#16PACE Preparing For The Inevitable... How To Be Ready When The Lawsuit Comes And Steps To Proactively Limit Corporate Inconvenience And Liability Mitchell.

RECORDS MANAGEMENT Judith Read and Mary Lea Ginn Chapter 12 Electronic Media and Image Records 1 © 2016 Cengage Learning ®. May not be scanned, copied.

When the law firm is the client Handling legal holds, document collections and productions of your own firm’s documents.

Records Management Reality

Leveraging the Data Map – A Case Study November 15, 2016

Litigation Holds: Don’t Live in Fear of Spoliation

DATABASE SYSTEM UNIT I.

Records Retention and Its Effects on Discovery

Information Governance Part 2

Presentation transcript:

Avoiding the Iceberg Sean Regan October 2008

Data Definitions Structured Data Data stored in a structured format (databases, data sets, etc.). Database tables XML 10-40% of corporate data Unstructured Data Masses of data which do not have a data structure or have a data structure not easily readable by machine. /IM/SharePoint File Shares Audio/ Video 60-90% of corporate data 2

From land, icebergs are “pretty…” 3

From sea, icebergs are “pretty lethal.” 4

“Fun” Facts about Icebergs Icebergs are made of fresh water 90% of an Iceberg is below water 1600 icebergs drift southward past Newfoundland each year Average age of the “ice” in an iceberg is ~12,000 years old 680+ reported iceberg collisions since 1850 in North Atlantic 5

“Fun” Facts about Unstructured Information 6 SharePoint IM Servers Servers File Servers Databases Legal Hold 33% of e-discovery cases related to holds/spoliation Soaring information volume 52% Growth YOY Time and cost of e-discovery Cost of review 1400x cost of storage What is being asked for 77% of e-discovery requests are for or attachments

Documents, Records, and Legal Holds Records Legal Hold Documents All Records are Documents Not all Documents are Records Legal Hold applies to both Documents and Records Mobile Device Laptop Desktop/ Workstation File Server Server Tape Subsystem Disc Subsystem CDs

E-Discovery 8 e-Discovery Timeline

E-Discovery 9 Extend Retention Policies to Electronic Documents Learn about all data that may be involved in preservation, e-Discovery Find, Preserve, and Copy that data to some specific repository Review all that data, with all the capabilities you might have at hand Lawyers! (if needed)

E-Discovery 10 $$ Notifications, Manual Holds, Tape Freeze $$ Tape restores, endpoint images, manual collection $$$ Image extractions, De- duplication, passwords, … $$$$ Document Coding & Review ($350 / hour!!) e-Discovery Timeline – Case 1 e-Discovery Timeline – Case 2 e-Discovery Timeline – Case 3 e-Discovery Timeline – Case n…

Maturity of Legal Hold Practices 11 Source: ITPolicyCompliance,com

Steps to Improve Results Legal Practices to Improve Results Notify employees of legal holds within one hour Form cross-functional teams to respond within one day Employee & enduser training on legal hold Update retention program, policies & procedures for ESI IT Practices to improve results Identify and gaps in procedural and technical controls Indexing of ESI with retention and expiry Converting of information to electronic format Measure results more frequently 12 Source: ITPolicyCompliance,com

Policies: Legal Hold Process Procedure for determining when a hold is triggered Ability to preserve both ESI and paper documents Joint responsibility between Legal, IT, and individual custodians Ability to track, monitor, and enforce compliance The litigation hold instructions should include: Issuing party Date issued Scope of the instructions Subject matter at issue Types of records and any specific content covered Locations and media under hold Time frame relevant to the lawsuit