Budget Update November 7, 2008

DISCUSSION ITEMS:

WHERE DOES THE UNIVERSITY RECEIVE ITS RESOURCES? FY2008 l Student Tuition and Fees$78,400,258 l Student Housing & Food 19,420,806 l Other Student Fees (app fee, cont. enrollment fee) 4,536,083 –Total Collected from Students $102,357,147 (57%) l State Appropriation $48,371,011 l Fringe Benefits (state contribution for employee benefits) 24,357,107 –Total State Support $72,728,118 (40%) –Other Revenue (rental, interest earnings, commission) $5,645,238 (3%) –Total Revenue FY2008 $180,730, %

95.3% OF SOUTHERN’S REVENUE IS ENROLLMENT DRIVEN l Total Collected from Students $102,357,147 l Appropriation based on enrollment 69,849,793 $172,206,940 $172,206,940 / $180,730,503=95.3%

HOW ARE THE RESOURCES SPENT? PERSONNEL l Full Time Personnel$65,510,293 l Part Time Personnel 16,911,256 l Additional Compensation (overtime, longevity) 4,159,384 l Fringe Benefits 32,092,294 * l Total Personnel Costs$118,673,227(66%) * State support is $24,357,107

OPERATING EXPENSES l Utilities$8,704,094 l Institutional Financial Aid 7,259,423 l Professional Services 5,556,605 l Food Service Contract 5,255,285 l Insurance 3,204,938 l Repairs/maintenance Supplies 2,880,674 l Library Materials/Books 2,204,510 l Equipment 2,034,669 l Other Expenses (travel, advertising, office supplies, postage) 12,667,266 Total Operating Expenses $49,767,464(27%)

DEBT SERVICES (per BOT Policies) l System Debt Service $7,062,542 l Parking/Residence Hall Debt Service 4,906,068 Total Debt Service $11,968,610 (7%) Total Expenses $180,409, % Total Favorable$321,202 * * 1/5 th of 1.0% of total budget

Questions ?

CURRENT GENERAL FUND APPROPRIATION –FY2009 Original Appropriation$47,724,261 –3% Rescission (1,294,628) FY2009 Current Appropriation 46,429, –FY2010 CSUS Recommended Appropriation$49,841,342 –10% Rescission (4,984,134) FY2010 Appropriation 44,857,208 OR –FY2009 SCSU Current Service$46,429,633 –FY2010 Rescission on Reduced FY2009 Base (1,572,425) FY2010 Appropriation$ 44,857,208

CURRENT EXPENSE REDUCTIONS AND EFFICIENCIES l Out-of-State Travel –Implemented Chancellor Carter’s May 20, 2008 directive to require that only essential out-of-state travel be approved –1st Quarter resulted in $55,672 in savings when compared to the same time period last year

CURRENT EXPENSE REDUCTIONS AND EFFICIENCIES

l Energy Savings –For every degree we adjust the temperature the University can save 2.5% l Heating costs for FY were: $2,049,850 x 2.5% = $51,246 l Turning the temperature down three degrees: $51,246 x 3 degrees = $153,738 l Cooling Costs (May through September) Cooling costs this past summer were $1,952,070 Turning the temperature up two degrees would save: $1,952,070 x 2 degrees = $97,603 –Currently we are reviewing evening, weekend and holiday temperature set backs for all buildings

CURRENT EXPENSE REDUCTIONS AND EFFICIENCIES Conservation efforts that are already in place or are in the process of being implemented l Installed over 3,000 motion detectors in buildings l Installed energy misers on most vending machines l Replaced T-12 fluorescent bulbs (40 watts) with T-8s (32 watts) l Currently changing out T-8s with T-5s (28 watts)

CURRENT EXPENSE REDUCTIONS AND EFFICIENCIES l Installed electronic ballasts in our light fixtures which generate less heat (reduce A/C demand), are more efficient and extend bulb life considerably l Installed new controls in the Buley Library addition so that lighting can be turned off during non-business hours l In the process of installing new controls for the MJA Student Center that will facilitate better lighting control l Information Technology has instituted a monitoring program to ensure that hi-tech classroom equipment is shut off

CURRENT EXPENSE REDUCTIONS AND EFFICIENCIES OTHER REVENUE l Facility Usage Committee is currently reviewing building and grounds usage charges l Starting FY2010, the University will have in place an overhead component for all self supporting activities l The University has been successful in reducing student account receivables. Collection of student account receivables for the Fall 2008 semester is running $3.3 million ahead of the Fall 2007 semester for the comparable time period

PERSONNEL

PERSONNEL

ENROLLMENT

ENROLLMENT

ENROLLMENT

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ENROLLMENT

ENROLLMENT

ENROLLMENT

ENROLLMENT

ENROLLMENT

ENROLLMENT

ENROLLMENT Enrollment Management Council’s Proposed (9/17/08) Enrollment Targets for compared to actual third week results from Fall 2008.

ENROLLMENT

Next Steps

l Implemented a suggestion box for budget saving ideas l Suggestion boxes for paper submittals are also available in various locations around campus l The University’s Budget and Planning Committee will be reviewing submitted suggestions and making recommendations to President Norton and the Cabinet Next Steps