Danish Legal Deposit Experiences & the Need for Adjustments by Birgit N. Henriksen Head of Digitization and Web Department The Royal Library, Denmark

Presentation outline The modernised legal deposit law from 1997 and the system that supports the law Categories of materials not collected The need for adjustments in the legal deposit law

The Danish Legal Deposit Law 1697: All printers in royal and ducal lands must deposit 1703: Only printers in Copenhagen have to deposit 1781: All printers in royal and ducal lands must deposit 1902: All printed materials to be deposited 1927: Posters and some types of ephemera excluded 1997: All published works to be deposited

Purpose 1697: free copies for the absolute monarch to exchange with his royal colleagues 1781: adornment of the nation and the monarch 1821, 1832, 1902, 1927: [implicit] strengthening of national feeling 1997: preservation of the national cultural heritage

The modernised law covers any work published in Denmark regardless of medium “work”: a delimited quantity of information which must be considered a final and independent unit “published”: when … copies of the work have been placed on sale or otherwise distributed to the public

Types of Net Publications Static included (only periodically updated) monographs periodicals Dynamic excluded (continuously updated) Databases homepages

New Search Facility

How do we get the material? Download based on notification NOT Harvesting the Danish domain Delivery of works (a collection of files) from the individual publishers

Domain names in.dk domain # of sub-domains Registered in.dk May 12’th Registered in.dk June 12’th Represented in archive June 12’th 2001 < 1000

Volume in archived material June 1999June 2000June 2001 # net publications #Files – total Files/net pub #Bytes – total1,66 Gbyte12,0 Gbyte18,2 Gbyte

Monographs vs Periodicals Before July 1st 1999 Before July 1st 2001 Before July 1st 2001 #%#%#% Monographs Periodicals (issues)

Public vs. Private Publishers June 1999June 2001 #%#%#% Public ,5 Private ,5

Staff resources Man YearsPaid hours per publication Comments 19982,312,75System being developed and set up 19991,91,2Downloading, cataloguing and classifying all publications 20001,30,6Downloading all, cataloguing and classifying periodicals

MimeType Statistics – % of collected files June 1999June 2000June 2001 TEXT/ HTML 56,058,6 %59,3 % Image (GIF, JPEG, PNG) 41,8 %38,4 %37,9 % PDF1,3 % 1,6 %1,7 % Other formats 0,9%1,4 %1,1 %

Download Problems Segments of programs like java and client-side elements such as java scripts in the documents, may make them difficult or impossible to download or view after download Errors or inconsistencies in the published files

Three generations using the internet 1st (age 74)2th (age 40)3th (age 10-15) Professionel life (Work/ school related) Professional online periodicals /portals Product information Institutions and organisations Newsgroups Uncritical all available material Entertainment Just surfing aroundAuctions Game services Bizarre websites Newsgroups Events Game services Gimmicks Chat services Searching for information Search engines News Municipal sites Search engines (including cashed web pages) News and media/portals State- and municipal sites Product databases Search engines Special interests Homebanking Stock exchange Homebanking and info related to family economy E-commerce Organisations Seasonal interests Sport clubs (results) Live role play

The modifications from 1902 Brochures and advertisements Catalogues Election campaign material Club/organisation magazines Songs Scouting magazines, church newsletters Maps Portraits Art prints Brouchers Online services like krak.dk Organisation websites Newsletters/minuts on websites Product databases/portals Net Art

Gains if harvesting is used Better coverage of Denmark outside the public sphere Updated versions – also for static publications New trends on the net as soon as they appear

Reading up documents with speech synthesis

Why not only harvesting Harvesting is not always possible (e.g.. streamed and webcasted material) Harvesting may not give a useful result - technical problems (java, java script, interactive sites) - personalised sites Harvesting may not always give the best format for long-time preservation

Net Art

Archive for Danish Literature All full texts are structured in XML on work level The XML is loaded to a database The database performs the web publishing in well-formed HTML on a page level

Needed Adjustments Expansion of the scope of the legal deposit law so all Danish material can be harvested from the net without prior agreements with the producers Still retain the possibility of depositing the digital basis for electronic publishing selective collecting

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