Indian Brook Condominiums Annual Meeting – 19 Nov

Agenda Welcome / Call To Order Welcome / Call To Order Introductions Introductions New Snow Contract New Snow Contract Operating Budget and Reserve Overviews Operating Budget and Reserve Overviews Capital Projects and Planning Capital Projects and Planning Financial Report & 2009 Budget Financial Report & 2009 Budget Call for Volunteers Call for Volunteers Open for Discussion Open for Discussion Adjournment Adjournment

Introductions Indian Brook Trustees (terms expire today) Indian Brook Trustees (terms expire today) Brian LachapelleBrian Lachapelle Flossie O’DonnellFlossie O’Donnell Joe Foran, PresidentJoe Foran, President Kate TaylorKate Taylor Kathy WaldronKathy Waldron Roland JanbergsRoland Janbergs Toby PetersonToby Peterson Dannin Management Dannin Management Justin Lopes – Property MgrJustin Lopes – Property Mgr Heather Denis – Asst Property MgrHeather Denis – Asst Property Mgr Steve Dannin - PresidentSteve Dannin - President

Committees Landscape Committee Landscape Committee (New Member!) Alison Sholock(New Member!) Alison Sholock Lynne JanbergsLynne Janbergs Mary McKeonMary McKeon Pat BarattaPat Baratta Welcome Committee Welcome Committee Helen BarattaHelen Baratta Pat BarattaPat Baratta

Street Captains (our eyes and ears) Dick Ernst (Leman) Dick Ernst (Leman) Lily Zhan (Doyle) Lily Zhan (Doyle) Linda Cantilini (Lilac) Linda Cantilini (Lilac) Mary Levey (Turnbridge) Mary Levey (Turnbridge) Pat Baratta (Rosewood) Pat Baratta (Rosewood) Scott Cellupica (Weybridge) Scott Cellupica (Weybridge) Vivian Cicuto(Birchwood) Vivian Cicuto(Birchwood)

Consider Volunteering We have been able to contain costs because of all of the community involvement We have been able to contain costs because of all of the community involvement Three board members retiring Three board members retiring We could use your help We could use your help The end of the meeting has a call for volunteers The end of the meeting has a call for volunteers Please consider joining us! Please consider joining us!

New Snow Contract

Background of Indian Brook Condominiums 27 acres of common area 27 acres of common area Three Developers Three Developers Leman, Doyle, WeybridgeLeman, Doyle, Weybridge 6/87 – 7/91 6/87 – 7/91 Turnbridge, BirchwoodTurnbridge, Birchwood 11/90 – 2/94 11/90 – 2/94 Rosewood, LilacRosewood, Lilac 7/94 – 9/96 7/94 – 9/96

Operating Budget Overview

Reserve Overview

Capital Projects : Fences Lilac Fence Replaced in 2007 Lilac Fence Replaced in 2007 Turnbridge Fences Replaced in 2008 Turnbridge Fences Replaced in 2008 No Expenditures Planned in Coming Years No Expenditures Planned in Coming Years

Capital Projects: STP New PLC Controller in 2007 New PLC Controller in 2007 New Ceiling, Lights in 2007 New Ceiling, Lights in 2007 New HVAC in 2007 New HVAC in 2007 Unbudgeted Repair for Broken Pipe and Pump in 2008 ($13,100) Unbudgeted Repair for Broken Pipe and Pump in 2008 ($13,100) No STP Work Planned for 2009 No STP Work Planned for 2009 Planning for RBC Unit in 2015 Planning for RBC Unit in 2015

Capital Projects: Lights Tall Poles in 2005 Tall Poles in 2005 Buying Lanterns in 2008 Buying Lanterns in 2008 Posts Purchase and Installation Phased in over Next Few Years Posts Purchase and Installation Phased in over Next Few Years

Capital Projects: Paving Weybridge Lot Needs Attention 2009 Weybridge Lot Needs Attention 2009 In the Coming Years: 1. Doyle Berm, esp Doyle Solve Water, Walkway at same time Solve Water, Walkway at same time 2. Turnbridge Cracks 3. General Repairs to Extend Life of Pavement in Other Streets

Capital Projects: Roofs Engineer/Design due Dec 2008 Engineer/Design due Dec 2008 Select Roof Vendor 2009 Select Roof Vendor 2009 Develop Financial Plan to Implement Project starting 2010 Develop Financial Plan to Implement Project starting Buildings, 2(?)/Year 28 Buildings, 2(?)/Year Select by Condition Select by Condition Select by Problem Frequency Select by Problem Frequency

Capital Projects: Other New Well and Controller in 2008 New Well and Controller in 2008 Other Two Wells Ok Other Two Wells Ok No Expenditures Planned No Expenditures Planned Building Carpentry Ongoing During Painting Building Carpentry Ongoing During Painting e.g. 1-4 Lilac in 2008 e.g. 1-4 Lilac in 2008 Unbudgeted Carpentry Costs ($25,000) Unbudgeted Carpentry Costs ($25,000) Some Budget for Deck Carpentry in 2009 Some Budget for Deck Carpentry in 2009

Budgets Budgets are Balanced Budgets are BalancedChanges: Painting Moved to Operating Painting Moved to Operating Single Pest Contract Single Pest Contract New Snow Removal Company New Snow Removal Company

Financial Report These numbers removed because web site is too public. These numbers removed because web site is too public. Detailed Financials Available From Dannin Management

2009 Planned Expenditures Numbers removed – too public

2009 Condo Fees & Reserve Contributions (no change)

2009 Condo Fees & Supplemental Fee (monthly) Condo Fees Condo Fees Middle UnitMiddle Unit $ $ End UnitEnd Unit $ $ Reserve Contrib Reserve Contrib Middle UnitMiddle Unit $0 $0 End UnitEnd Unit $0 $0

Call for Volunteers & Open Discussion

Adjourn Meeting Thank you! Thank you!