How to Write a Cover Letter Revised April 2010

What is a Cover Letter? A cover letter is a letter sent alongside your resume to introduce yourself, explain why you are sending in your resume, and provide more information about yourself.

What’s the Point of a Cover Letter? Introduce yourself Cover letters should carry a message about you Get you noticed Project the desired image of you or your business Convey special information Highlight accomplishments Get employers, award judges and scholarship committees to read your resume

Stylish Cover Letters Block Style All lines start on the left side of the margin No indentations Modified Block Style Uses indentations Each paragraph is indented, as well as the beginning information and the close

Helpful Hints: Be assertive – the first 20 words are the most important Value to employer – tell your story in relation to how you can be of value to the employer Use simple and direct language and grammar Let your letter reflect your individuality Send it to someone by name Get it right – spell recipient’s name right Be friendly, not pushy Target your letter – tell your reasons for sending the letter, for example, desiring an interview

Don’t Forget to… Use good grammar and correct spelling Do not use slang Be brief, but cover the subject Stick to the point of the letter Proofread, proofread, proofread! Ask for help if you need it Strive for neatness and personality

You Should Include… Your address and the date the letter was written The name and address of the person to whom the letter is being sent A salutation (Dear ____:) The body of the letter A complimentary close and signature A title of respect, such as Dr., Mr., or Ms. A return address and zip code Can also include reference initials, enclosure notifications (such as your resume), copy and postscript

The Body of the Letter First paragraph – reason for writing Second paragraph – point out qualifications Third paragraph – call attention to resume, reiterate interest Your street address Your city, state, zip code Month, Day, Year Mr./Ms./Dr. Name Title Name of company/organization Company address City, State, Zip code Dear Mr./Ms./Dr. Last Name: Paragraph 1: Answers “Why am I writing?”  Identify the position and the company  Indicate how you learned about the position  Request the employer’s consideration  Introduce basic information about yourself Paragraph 2: Answers “Who am I, and why should you hire me?”  Contain a brief summary of your personal data and work experience.  Relate your skills, experiences, and qualities that would benefit you in this position Paragraph 3: Answers “What is my next step?”  Refer the reader to your enclosed resume  Reiterate your interest in the position  Specify how you will follow up Sincerely, Your signature Your name Telephone number address

Opening Paragraph Example Please accept my resume in response to the posting for the position of Cashier with ABC Company located in the Vancouver Sun on February 1, Having been a long time customer of ABC Company and knowing your products and services are ones I can proudly stand behind, I was excited at the prospect of joining your team.

Body Example I am confident that my experience along with my educational background and commitment to professional excellence will enable me to serve both you and your clients/customers well. I am a reliable, and energetic individual who enjoys interacting with others. I take pride in building strong customer relationships, and I am client focused. I have been recognized as being honest, responsible, and self motivated. I enjoy working in a fast paced environment and thrive on contributing to a team. I am confident that my positive attitude, excellent interpersonal skills, and honesty will fulfill the requirements of this position.

Closing Example I would welcome the chance to meet with you to discuss how my qualifications will exceed your expectations. I can provide excellent references upon request. I can be reached at or by at I look forward to hearing from you. Thank you for your time and consideration. I would welcome the chance to meet with you to discuss how my qualifications will exceed your expectations. I can provide excellent references upon request. I can be reached at or by at I look forward to hearing from you. Thank you for your time and consideration. I would like to thank you for taking the time to consider my resume. I am looking forward to meeting with you to discuss this employment opportunity. You can contact me at or by at I would like to thank you for taking the time to consider my resume. I am looking forward to meeting with you to discuss this employment opportunity. You can contact me at or by at