BFA Updates Tom Cooley NSF CFO & BFA Director NSF Advisory Committee for Budget and Operations November 8-9, 2006

2 BFA Updates  B&O Committee News  BFA News  NSF Updates  Government-wide Issues

3 B&O Committee News Changes in the Committee New member terms (calendar year) Last meeting for some members Recruiting new members Committee Co-chairs

4 BFA News  Karen Tiplady, DGA Director (10/1/06)  David Elizalde, DACS Director (7/23/06)  Michael Sieverts, Acting Budget Director  DGA staff visits Katrina-damaged institutions Visits made in August 2006 to provide business assistance Institutions visited: Xavier, Dillard, Baton Rouge Community College, and Southern University of New Orleans

5 NSF Strategic Plan ~ FY Investing in America’s Future Formally submitted to Congress in September 2006 NSF All-hands meeting held by Dr. Bement on November 2, 2006 Widely distributed and available on website (copy provided in notebooks)

6 Budget Update  FY 2007 Continuing resolution through November 17 th – working under FY06 current plan level of $5.58 billion Budget Request of $6.02 billion (7.9% increase over FY06 plan) Status of appropriations bill in Congress − Full request passed by House in late June − Senate Committee approved their version ($5.99 billion) in July with no action yet from the full Senate

7 NSF FY 2007 Congressional Marks

8 Large Facilities Office  Total Business Systems Review (TBSR) Purpose −Align the business practices of awardee institutions with NSF expectations for best practices −Make sure there are no surprises should an audit be conducted −Applies to awardee institutions that provide the business framework for NSF-funded large facilities

9 Total Business Systems Reviews  Status New process for NSF −BFA has conducted 3 TBSRs in the preceding 14 months: NAIC, NOAO, NEES −Draft TBSR Guide has been written that describes the detailed objectives and process for conducting TBSRs BFA wants to ensure that the TBSR process maximizes mutual benefit to NSF and awardees

10 TBSR ad hoc Review Subcommittee  BFA requests the Business and Operations Advisory Committee approve formation of an ad hoc subcommittee to review and comment on the TBSR Guide Does if focus on the most important topics? Does the review process ask the right questions? Is the follow-up to the review effective?  TBSR subcommittee would convene and provide a written report to the B&O AC prior to the next meeting −(copy of Charter provided in notebooks)

11 Government-wide Initiatives  Coburn-Obama Transparency Bill Creates a public search website for all Federal spending NSF is exploring possibilities with OMB Unknown impact of reporting requirements on Grantees  Grants Policy Committee Updates

12 Grant Payment Systems  2006 Survey of CFO Agencies 10 active civilian systems serving 23 CFO agencies −PMS Users (9 agencies) −ASAP Users (6 agencies) −Other agency-specific systems (8 agencies including NSF)  Recommendation to the CFO Council Only 5 or 6 systems approved through OMB’s GM or FM LoB (PMS, ASAP, NSF, Education, plus one or two others) Work Group for standardization of screens, terminology, processes, etc. Goal is a common access portal

13 Federal Financial Report (FFR) Consolidation of SF-269 and SF-272 To provide Federal agencies and grant recipients with a standard format and consistent reporting requirements FFR demonstrations by HHS using the Payment Management System (PMS) and NSF through FastLane Results of NSF’s demonstration project for the FFR −Grantees generally had no problems understanding or using the forms −Grantees wanted to insure that the FFR included the following features: oExcel or file upload options oAdjustments to closed awards oSchedule of payments/remittances and of purged awards

14 NSF FFR Development Project  Phase I Dual FFR / FCTR −September 2006 through September 2007 −Development of the FFR and retention of the FCTR functionality  Phase II FFR Implementation −October 2007 −Full implementation of FFR for NSF grantees