CURRICUNET 2008

Traditional Problems  Paper-based, labor-intensive curriculum processes  Lengthy approval process for new courses & programs  Poor multi-campus communication and proposal tracking  Laborious, static Catalog production process  Manual / non-automated curriculum review  Maintenance of advising tools (Curriculum Guides)

21 st Century Solution  CurricUNET is a Web-based software application designed to automate and enhance the development and approval of curriculum.  It will automate the process of submitting course and program proposals using the internet.  It is effective, paperless solution for multi- campus institutions.

CurricUNET Features  Uses Web forms for all input required for course and program proposals.  Input fields are entered into a relational database  Facilitates searches, provides flexible report production, and interfaces to related systems (such as catalog production and schedule build).  Notifications are automated and steps are tracked.  A real-time view of the workflow for each proposal can be displayed showing the current location of the proposal.  Historical tracking of all courses and programs.  Articulation agreements are maintained in an articulation database by institution.  The system is designed to facilitate automated interface to various statewide processes.

CURRICUNET FACTS  Developed in 1999 for San Diego CCD  Currently 80 colleges in US & Canada  41 colleges in California  More than 20 multi-college districts  Includes the Illinois Community College System, with automated reporting to their State Board and a searchable statewide curriculum database

System Process Flow Proposal Implementation Design Governance Process Development Governance Process Governance Process Change Management Board (IT) Will classify it as a “project” or “non-project”

CURRICUNET LIVE DEMONSTRATION

Cost Initiation and implementation cost: (Installation, Licensing, Unlimited number of users, Platform for Web Technology, Database, Technical Support for Migration, Implementation, Training) $160,000 Yearly maintenance for technical troubleshooting, upgrades for software, platform for web hosting, database upgrades, software and application upgrades. $30,000 (after year 1) Consulting services $72,000 Workstation : (desk, computer, printer, phone) $5,800

SUMMARY  Web-based access, MS SQL database  Courses, programs, articulation agreements  Interface to related systems  Student System (Odyssey)  College catalog publication  Syllabus and Outlines  State reporting (SCNS)  Proposal Submission and Monitoring  Automated workflow, notifications  Paperless

Next Steps Meet with IT to formulate proposal Implementation ADVISORY COMMITTEE Karl Herleman to EXECUTIVE COMMITTEE AIS Presentation On-going Maintenance ( upgrades, etc) IT Approval Process