USING POWERPOINT TO CREATE PRESENTATIONS BY DR. ENNIS-COLE

OBJECTIVES: Start and Exit PowerPoint Identify the components of the PowerPoint window Open and view an existing presentation Create a presentation using the AutoContent wizard Edit text of the presentation

OBJECTIVES: Insert and Delete slides Check the spelling and style in a presentation Use the PowerPoint Help system Create notes Save, Preview, and print a presentation

What is PowerPoint ? It is a powerful presentation graphics program that provides everything you need to produce an effective presentation Using PowerPoint, you can prepare –individual slides –speaker notes –outline and audience handouts

Starting PowerPoint Click Start button on the task bar Point to Programs, Microsoft PowerPoint Click Microsoft PowerPoint and click the Maximize button Click the Open an existing presentation button

Understanding the PowerPoint Window Common window elements are: –title bar, menu bar, window sizing buttons –toolbar buttons and the panes Refer to figure 1-3 for toolbars Screen Tip contains the name of the button

The PowerPoint Panes Outline Pane lists an outline of the presentation Slide Pane shows the slide as it will look during the Slide Show Notes Pane contains any notes that you might prepare on each slide

Viewing a Presentation Click the Slide Show button Press the spacebar Slide show goes from Slide1 to Slide2 You can also click the mouse for slide show Refer to figures 1-4 through 1-7

Closing and Exiting Click the Close button Click File, Exit

How to Plan a Presentation Purpose of the presentation Type of presentation Audience for the presentation Audience needs Location of the presentation Format

Using the AutoContent Wizard Start PowerPoint, click the AutoContent Wizard, click OK in the dialog box Read and click Next button Click Brainstorming Session Click Next Click On-screen presentation Click Next

Using the AutoContent Wizard Type the presentation title Type the presentation footer Deselect Date last updated Click Next, the final dialog box appears Click the Finish button

Creating Effective Text Presentations Think of your presentation as a visual map Follow the 6X6 rule Omit unnecessary articles, pronouns, and phrases Keep phrases parallel Make sure your text is appropriate

Saving a Presentation Click the Save button Click Save As button, if you want to save the presentation in a different drive with a different name

Modifying a Presentation Deleting Slides –Open the existing presentation and click Edit, Delete Slide Moving a Slide –Click the move pointer and drag Editing a Slide –Click the Promote and Demote buttons –Refer to figures 1-20 and 1-21

Adding a New Slide If necessary, go to the last slide Click New Slide button Select any Auto Layout Click the Bulleted List Click OK

Using the Style Checker Click Help, Show Office Assistant Click Change the text to title case Click the light bulb to determine the problem Click the OK button

Using Help Click the Microsoft PowerPoint Help button Click the text box, type your question Choose a topic listed by the Office Assistant To access the Help contents, Answer Wizard, or Index

Creating Notes for Slides Go to slide1 and then click the Notes Pane Type the notes Click the next slide button Click the Notes Pane and type notes Save the slides on to a disk

Preview and Print Make sure Slide 1 appears in the Slide pane and then click Grayscale Preview button Click Format, background, Omit background graphics, Apply to All button. Slide appears as before, but without the background graphics Click File, Print, select Handouts.