12 Presentations Chapter Contents pg. 393-425 Lesson 12.1 Begin a Presentation (pg. 395) Lesson 12.2 Add Graphics to Presentations (pg. 401) Lesson 12.3 Add Animation to Presentations (pg. 408) Lesson 12.4 Add Charts to Presentations (pg. 412) Lesson 12.5 Investigate Print Options for Presentations (pg. 417) Lesson 12.6 Convert a Presentation Into a Web Page (pg. 420) Chapter Assessment Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.

12 Presentations You Will Learn To Create presentations with design templates Choose slide layouts that will work with your text Add graphics to a presentation Add animation to a presentation Insert and modify a chart in a presentation Print a presentation in various formats Add hyperlinks to a presentation Save a presentation as a Web page

12 Presentations 12.1 Begin a Presentation pg. 395-399 Getting Started A PowerPoint presentation contains: Slides Graphics You should always create a PowerPoint presentation with a specific audience in mind. Organizing Ideas When preparing a PowerPoint presentation, you should: Outline the presentation on paper Organize and condense the information Find the main point you want to get across in each slide and stay focused on it slide An image created in PowerPoint that is displayed on a screen as part of a presentation and can contain text, graphics, sound, video, and animation. The toolbars in PowerPoint are the same ones you have been using in other Microsoft Office programs.

12 Presentations 12.1 Begin a Presentation pg. 395-399 Understand Your Audience Empathizing with your audience will help you to create a presentation that: Gives your audience the information they need Holds their interest Entering Text Make your presentation interesting and easy to read by: Using bullet points Adding graphics to help explain the text Formatting text using different font sizes and colors

12 Presentations 12.1 Begin a Presentation pg. 395-399 What are some advantages of using graphics when you are trying to explain something? How could a PowerPoint presentation be used to explain and define a science experiment? Give an example. digicom.glencoe.com Lesson 12.1, Rubric

12.2 Add Graphics to Presentations pg. 401-406 Graphics Make a Presentation More Interesting Make sure you are using graphics effectively by: Using graphics that are related to the presentation topic Using graphics that convey a presentation idea visually Balancing graphics and text on the slide Coordinating graphic and slide colors Not letting distracting graphics crowd the slide or get in the way of the text Making graphics large enough to be clear to the audience

12.2 Add Graphics to Presentations pg. 401-406 Create Shapes You can use the Drawing toolbar to add your own artistic design to a slide by: Creating symbols and shapes Sizing and shading the shapes Adding color to the shapes’ outlines and interior areas After an object or text is selected, it can be deleted by pressing the Delete or Backspace keys.

12.2 Add Graphics to Presentations pg. 401-406 How have you used clip art? Explain why you used the clip art. Why do you think it is important to add clip art to slides? digicom.glencoe.com Lesson 12.2, Rubric

12 Presentations DIGITAL CAREER PERSPECTIVE Education and Training pg. 407 Education and Training Name: Thelma King Job Title: Professor Career Cluster: Education and Training Thelma King is an associate professor at a university. In addition to her teaching responsibilities, she advises students and visits schools to observe her students that are interning or student teaching. In her job, Thelma uses many digital communication tools, including the Internet, e-mail, a Tablet PC, a handheld, scanners, and digital cameras to: Communicate with students, peers, and associates Research and publish articles related to teaching Teach an online class

12 Presentations DIGITAL CAREER PERSPECTIVE Education and Training pg. 407 Education and Training Thelma says, “Knowing that I make a difference in people’s lives and sharing my knowledge and experience is rewarding.”

12 Presentations DIGITAL CAREER PERSPECTIVE Question pg. 407 What are some of the challenges of teaching an online course, and how can a professor solve some of them? Possible answers include: Communication cannot often be carried out face-to-face. A professor must compensate by using e-mail, blogs, text messaging, and discussion groups. Rather than using a traditional lecturing style, a professor must find other ways to convey information and make the subject material interesting to students

12.3 Add Animation to Presentations pg. 408-410 What Is Animation? Adding animation to a PowerPoint presentation can: Make your presentation more interesting Distract your audience if you use too much unnecessary animation Footers Use a footer to include important information such as: Topic Date of the presentation What Is Animation? Adding animation to a PowerPoint presentation can: Make your presentation more interesting Distract your audience if you use too much unnecessary animation Footers Use a footer to include important information such as: Topic Date of the presentation animation A sound or visual effect that can be added to text and graphics in a presentation.

12.3 Add Animation to Presentations pg. 408-410 What do you think is the purpose of adding animation to a presentation? How might it enhance a presentation? Give at least two examples and describe the general guidelines to follow when deciding whether or not to add animation. digicom.glencoe.com Lesson 12.3, Rubric

12.4 Add Charts to Presentations pg. 412-415 Displaying Charts You can add charts to PowerPoint using: Excel PowerPoint’s Microsoft Graph application If you use symbols to represent the types of data in your chart, include a legend. legend A table that lists and explains the symbols used in a chart.

12.4 Add Charts to Presentations pg. 412-415 Keep Your Audience’s Attention When creating a PowerPoint presentation, you should: Keep the text short and to the point Use vocabulary words your audience will understand Define words when necessary Insert pictures taken with a digital camera instead of clip art when possible Clearly label charts and graphs Saving a Presentation As a New File If you make a big change to a presentation, save the modified presentation as a new file in case you change your mind. A report that has been created in Word can be shortened and designed as a PowerPoint presentation. When creating a chart in PowerPoint, the Chart menu will appear on the menu bar. This is the same menu used in Excel to edit a chart.

12.4 Add Charts to Presentations pg. 412-415 Would it be better to display the results of a survey in a chart or as a table in a presentation? Explain your answer. If you used a chart in a presentation, which type of chart, such as pie, bar, or line, would work best? Why? digicom.glencoe.com Lesson 12.4, Rubric

12 Presentations DIGITAL CAREER PERSPECTIVE Keeping People Connected pg. 416 Keeping People Connected Name: Bridget Burleson Job Title: Information Systems Engineer Career Cluster: Information Technology Bridget Burleson is an information systems engineer at a public school. She works with colleagues to keep the computers and networks running smoothly at seven different schools. In her job, Bridget uses e-mail, phones, beepers, and various computer and networking software to: Keep in touch and share ideas with her colleagues Troubleshoot wiring problems and network issues Set up special systems, if needed, for students with disabilities

12 Presentations DIGITAL CAREER PERSPECTIVE Keeping People Connected pg. 416 Keeping People Connected Bridget says, “Sometimes my job is stressful just because of the nature of it, but I enjoy getting to make technology work for people. I love it when it works and it makes them happy.”

12 Presentations DIGITAL CAREER PERSPECTIVE Question pg. 416 What are some traits of a good information systems engineer? Possible answers include: Able to work as part of a team Good communicator Comfortable with the newest technologies Able to learn new applications quickly Strong critical thinker and problem solver Detail-oriented

12.5 Investigate Print Options for Presentations pg. 417-419 Making a Hard Copy You can increase a PowerPoint presentation’s effectiveness by giving audience members a hard copy of your presentation. Handouts With a handout, you can: Print up to nine slides on each page Include a header Allow your audience to focus on your presentation without being distracted by the need to take notes hard copy A paper printout of what is shown on a computer screen. Documents with a white background use much less ink when printed than documents with colored backgrounds.

12.5 Investigate Print Options for Presentations pg. 417-419 Notes Pages The notes pages printing option allows you to: Enter additional information in the notes section Include reminders of additional topics to cover Use the printout to rehearse your presentation Outline View Use the Outline View if you want to save space and only print the text on the slides. You should always use Preview to make sure everything looks correct before you print.

12.5 Investigate Print Options for Presentations pg. 417-419 Do you think it is helpful to print a hard copy of a presentation to give to your audience? Why or why not? digicom.glencoe.com Lesson 12.5, Rubric

12.6 Convert a Presentation Into a Web Page Presentations 12 12.6 Convert a Presentation Into a Web Page pg. 420-422 Making a Web Page You can use PowerPoint as an alternative to creating Web pages with HTML. Are Changes Needed? As usual, you should keep your audience in mind by: Re-reading each slide to make sure it makes sense and conveys a complete thought Adding additional information to make the presentation clear Presentation Size Make an online presentation accessible to those with slow Internet connections by: Using small image files whenever possible Limiting the use of animation, video, and sound Any Microsoft Office document can be saved as a Web page.

12.6 Convert a Presentation Into a Web Page Presentations 12 12.6 Convert a Presentation Into a Web Page pg. 420-422 When would it be appropriate to convert a PowerPoint presentation to a Web page? What considerations do you need to keep in mind about the audience, the presentation’s purpose, and the size of the presentation? digicom.glencoe.com Lesson 12.6, Rubric

12 Presentations Chapter Assessment Question 1 Name the toolbar that allows you to create symbols and shapes. (Lesson 12.2) Answer: The Drawing toolbar allows you to create symbols and shapes.

12 Presentations Chapter Assessment Question 2 When you create a chart, you often create a legend. What is a legend? (Lesson 12.4) Answer: A legend is a table that lists and explains the symbols used in a chart.

12 Presentations Chapter Assessment Question 3 Experts say that animation, transitions, and sound distract the audience and can make them miss important points of the presentation. What is your opinion? Support your answers. Answers supporting this point of view may include: The idea that too much movement such as animations and transitions may make it difficult to focus on the message of a presentation. Answers disagreeing with this point of view may include that graphics and animation: Add to the visual appeal and interest of a presentation Break up large blocks of text and make it easier for the audience to absorb the meaning of the presentation

Digital Communication Tools in the World of Work 3 Unit Resources For more resources on this unit, go to the Online Learning Center at http://www.digicom.glencoe.com.