Pennsylvania Information Management System Pennsylvania Information Management System (PIMS) The Use of PIMS to Accommodate Career and Technical Education (CTE) Data Needs June 7, 2012

Pennsylvania Information Management System 2 Agenda  Assignment of Unique Student IDs (PAsecureID)  Overview of Perkins CTE Data Collection in PIMS  PIMS Data Submission Sources (LEAs and Other)  PIMS Reports Application - Data Quality Control Efforts  Using PIMS Data to Accommodate Perkins Accountability  Using PIMS Data to Support State Efforts Directed at Evaluating Local CTE Program Performance  Ongoing Improvement Efforts  Questions

Pennsylvania Information Management System 3 Student ID Needed for PreK-12 and Postsecondary PIMS

Pennsylvania Information Management System 4 Number of LEAs Providing CTE Data to PIMS CTE Program LEVELLEAsEnrollments  Secondary:187 67,500  Postsecondary: 29 89,500

Pennsylvania Information Management System 5 PreK-12 PIMS Data Domains Populated by LEAs for Perkins Student Domain (Demographics and Special Populations) CTE Domain (CTE Program Enrollment Information and Industry Certifications Earned) PreK-12 PIMS Other (non-Perkins specific) data domains populated by LEAs relate to staff, subsidy data, discipline, enrollment status, program, and course information.

Pennsylvania Information Management System 6 Other Selected Data Loaded / Matched to PreK-12 PIMS Student DomainCTE Domain PreK-12 PIMS State Academic Assessment Results CTE Technical Assessment Results National Student Clearinghouse Data CTE Placement Survey Data PAsecureID Approved School- Level CTE Programs (CATS Application) CIP-Industry Certification Relationships

Pennsylvania Information Management System 7 Postsecondary PIMS Data Domains Campus (Various measures of campus-level information) Student (Demographics, awards conferred, credits transferred, other) Course (Courses a student must take for degree completion, both for-credit and remedial) Perkins CTE (Demographics, special populations, student CTE program enrollment information) Postsecondary PIMS NOTE: Perkins is a stand-alone collection in Postsecondary PIMS (distinct from other mandated postsecondary collections)..

Pennsylvania Information Management System 8  LEA-Level Data Submission Quality Control  Student-Level Data Errors (Mandatory Corrections)  Student-Level Data Warnings (Correct or Verify)  Reporting Year Aggregate Statistics (Review and Verification)  Aggregate Statistics (Current vs. Prior Year Review)  State-Level Data Quality Control (Communicate Invalid / Questionable / Incomplete Data to LEAs)  Identify / Track Errors in LEA CTE Data Submissions  Identify / Track LEA PIMS CTE Template Submissions  Data Extracts / Reports for Data QC Analysis (PDF, Excel, Delimited Formats)  State- / Consortia- / LEA- / School- / School-Program-Level Reports  Perkins Performance Indicators  Other Aggregate Statistics  Student-Level Extracts for Other Efforts / Applications Use of PIMS Reports Application for CTE Data

Pennsylvania Information Management System 9 PIMS Reports Application - LEA CTE Data Quality Review

Pennsylvania Information Management System 10 PIMS Reports Application - LEA CTE Data Quality Review

Pennsylvania Information Management System 11 Use of Perkins Accountability Performance Indicators  Onsite Compliance – Determining lowest performing consortia  Use indicator data and plan quality/timeliness  Bottom twenty percent of consortia receive onsite visits  Lowest third of twenty percent must join TAP (Technical Assistance Program)

Pennsylvania Information Management System 12 Use of Perkins Accountability Performance Indicators  Technical Assistance Project (TAP) Administrators  Pennsylvania Inspired Leadership on (a) academic achievement, (b) technical achievement, (c) special education (d) curriculum leadership and (e) standards aligned systems  Distinguished School Leaders—mentor for administrators  TCTW model of reform  Data workshops Instructors  NOCTI pre-assessments and study guides  Professional Learning Communities for content areas to address integration of academics  Curriculum development including common core and 21st Century Skills  Literacy training

Pennsylvania Information Management System 13 Perkins Accountability Connections to Pennsylvania’s Secondary CTE Program Approval Regulations and Process  PA Chapter 339 Program Approval Regulations -  Include comparisons between Perkins program-level indicators and Local Plan targets  Supported by Career and Technical Education Information System (CATS) - A Web-Based Secondary CTE Program Approval System

Pennsylvania Information Management System 14 CATS Program Approval Application

Pennsylvania Information Management System 15 Ongoing Improvement Efforts  Modify CTE Student Follow-Up Survey Process Goals: 1)Increase response rate for survey effort 2)Enhance available data needed for CTE program evaluation and improvement efforts Modifications: 1)Turn to direct communication from LEAs to students 2)Use PIMS and PIMS Reports Application to facilitate LEA involvement in survey process Identify students targeted for survey Identify student who have not responded Provide response statistical reports

Pennsylvania Information Management System 16 Historic Perkins CTE Follow-Up (FLP) Survey Approach PDE Web-Based FLP Application PIMS LEAs Submit CTE Student Data Survey Student Data Loaded PDE PDE mails reminders to students to complete Web survey. Students to complete FLP Web survey.

Pennsylvania Information Management System 17 Modified Perkins CTE Follow-Up (FLP) Survey Approach PDE Web-Based FLP Application PIMS LEAs Submit CTE Student Data Survey Student Data Loaded PDE LEAs notify students to complete Web survey. Students complete FLP Web survey. Student Response Data Transferred Response data feedback via PIMS Reports

Pennsylvania Information Management System 18 Other Ongoing Improvement Efforts  Implement eScholar EDEN Solution Module  Facilitate generation of EDEN files directly from PIMS  Implement PIMS Data Quality Engine  Allow LEAs to cleans data extracted from local student information systems prior to submitting to PIMS  Reduce need for LEA quality control reports

Pennsylvania Information Management System 19 PIMS Information –

Pennsylvania Information Management System 20 PIMS Information

Pennsylvania Information Management System 21 PIMS Documents

Pennsylvania Information Management System 22 Bureau of Career and Technical Education technical_education/7335

Pennsylvania Information Management System 23 PIMS CTE Data and Perkins Accountability Contacts Perkins Accountability System Administration Questions: Kevin Springman, Bureau of Career and Technical Education (BCTE), PIMS CTE Data Collection and Reporting Questions: Steve Simchock, Division of Data Quality, PDE Information Contacts Thank you for your attendance!