Microsoft Office 2007 Microsoft Word Chapter 9 Enhancing an Online Form and Working with Macros, Document Security, and XML

Objectives Unprotect a document Specify macro settings Use fill effects Convert a table to text Add a 3-D effect to a shape Rotate a graphic Insert and edit a field Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition2

Objectives Record and execute a macro Customize the Quick Access Toolbar Edit a macro’s VBA code Save a document with a password Use the Document Inspector Add a signature line or a digital signature Work with XML Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition3

Plan Ahead Save the form to be modified as a macro-enabled template Enhance the visual appeal of a form Add macros to automate tasks Incorporate security in a document Determine how the form data will be analyzed Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition4

Starting Word Start Word If the Word window is not maximized, click its Maximize button If the Print Layout button on the status bar is not selected, click it so that Word is in Print Layout view If the rulers are displayed, click the View Ruler button on the vertical scroll bar because you will not use the rulers to perform tasks in this project If the edges of the page do not extend to the edge of the document window, click View on the Ribbon and then click Page Width on the View tab to zoom page width Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition5

Saving a Macro-Enabled Template Open the template named Universal Travel from the USB flash drive Click the Office Button and then click Save As on the Office Button menu to display the Save As dialog box Type Universal Travel Modified in the File name text box to change the file name Click the Save as type box arrow and then click Word Macro- Enabled Template in the list to change the fi le type Click the Save button in the Save As dialog box to save the file called Universal Travel Modified as a macro-enabled template on the USB flash drive Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition6

Saving a Macro-Enabled Template Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition7

Showing the Developer Tab Click the Office Button and then click the Word Options button on the Office Button menu. If necessary, click Popular in the left pane of the Word Options dialog box If it is not selected, place a check mark in the Show Developer tab in the Ribbon check box Click the OK button to show the Developer tab on the Ribbon Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition8

Unprotecting a Document Display the Developer tab Click the Protect Document button on the Developer tab to display the Restrict Formatting and Editing task pane (If a menu appears instead of the task pane, click Restrict Formatting and Editing on the menu to display the task pane.) Click the Stop Protection button in the Restrict Formatting and Editing task pane to unprotect the form Click the Close button in the Restrict Formatting and Editing task pane to close the task pane Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition9

Unprotecting a Document Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition10

Specifying Macro Settings in Word Click the Macro Security button on the Developer tab to display the Trust Center dialog box If it is not selected already, click the ‘Disable all macros with notification’ option button, which causes Word to alert you when a document contains a macro so that you can decide whether to enable or disable the macro Click the OK button Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition11

Specifying Macro Settings in Word Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition12

Deleting a Graphic and Changing Theme Colors and Fonts Click the clip art image of the luggage to select it and then press the DELETE key to delete the clip art image Display the Home tab. Click the Change Styles button on the Home tab, point to Colors on the Change Styles menu, and then select Module in the Colors gallery to change the document theme colors to Module Click the Change Styles button on the Home tab, point to Fonts on the Change Styles menu, and then select Solstice in the Fonts gallery to change the document theme fonts to Solstice Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition13

Saving a New Theme Display the Page Layout tab Click the Themes button on the Page Layout tab to display the Themes gallery Click Save Current Theme in the Themes gallery to display the Save Current Theme dialog box Type Universal Travel Modified in the File name text box as the custom theme name Click the Save button to add the theme to the Themes gallery as a custom theme Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition14

Saving a New Theme Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition15

Using a Fill Effect for the Page Color Click the Page Color button on the Page Layout tab to display the Page Color gallery Click Fill Effects in the Page Color gallery to display the Fill Effects dialog box Click the Texture tab in the dialog box to display the Texture sheet Scroll to the bottom of the Texture gallery and then click Oak to select the Oak texture Click the OK button to use the Oak texture as the page color in the document Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition16

Using a Fill Effect for the Page Color Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition17

Formatting Text Select the first line of text, UNIVERSAL TRAVEL, and then change its font to Wide Latin. Right-align the line of text Select the second line of text, which contains the business tag line: Your Ticket to the World. Change its font to Arial Rounded MT Bold. Change its color to Green, Accent 4, Darker 50%. Right-align the line of text Select the third line of text, which contains the form name, Request Form for Weekly Specials. Remove the bold format from the text. Change its color to Gold, Accent 1, Lighter 40%. Left-align the line of text Select the fourth line of text, which are the user instructions that currently are highlighted gray. Change the highlight color to Dark Yellow. Change the font color to Gray-25%, Background 2. Left-align the line of text Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition18

Formatting Text Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition19

Changing the Properties of a Plain Text Content Control Display the Developer tab Click the First Name content control to select it Click the Control Properties button on the Developer tab to display the Content Control Properties dialog box Remove the check mark from the ‘Content control cannot be deleted’ check box Click the OK button to assign the modified properties to the content control. Click the Last Name content control to select it and then click the Control Properties button on the Developer tab to display the Content Control Properties dialog box Remove the check mark from the ‘Content control cannot be deleted’ check box, and then click the OK button to assign the modified properties to the content control Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition20

Changing the Properties of a Plain Text Content Control Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition21

Converting a Table to a Text Position the insertion point somewhere in the table Display the Layout tab Click the Convert to Text button on the Layout tab to display the Convert Table To Text dialog box In the ‘Separate text with’ area, click Paragraph marks, which will place a paragraph mark at the location of each new column in the table Click the OK button to convert the table to text, separating each column with a paragraph mark Click anywhere to remove the selection from the text Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition22

Converting a Table to a Text Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition23

Changing the Properties of a Plain Text Content Control Display the Developer tab Click the First Name content control to select it and then click the Control Properties button on the Developer tab to display the Content Control Properties dialog box Place a check mark in the ‘Content control cannot be deleted’ check box and then click the OK button to assign the modified properties to the content control Repeat Steps 2 and 3 for the Last Name content control Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition24

Resizing the Rectangle Shape If necessary, click the rectangle shape to select it Position the mouse pointer on the bottom- middle sizing handle of the rectangle shape Drag the bottom-middle sizing handle downward so that the shape includes the Favorite Destinations content control Release the mouse button Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition25

Resizing the Rectangle Shape Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition26

Modifying and Formatting Text Scroll to display the second page of the online form and then delete the line of text on this page. If necessary, press the BACKSPACE key as many times as required to delete the page entirely. Scroll to display page one in the document window Change the exclamation point at the end of the last line to a period, press the SPACEBAR, and then type Thank You! Select the line and change its font color to Green, Accent 4, Darker 50%. Click anywhere to remove the selection from the text Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition27

Modifying and Formatting Text Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition28

Modifying a Style Using the Styles Task Pane If necessary, scroll to display the entire form in the window Select the hyperlink in the form Display the Home tab Click the Styles Dialog Box Launcher to display the Styles task pane Click Hyperlink in the list of styles in the task pane and then click the Hyperlink box arrow to display the Hyperlink menu Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition29

Modifying a Style Using the Styles Task Pane Click Modify on the Hyperlink menu to display the Modify Style dialog box Click the Bold button in the dialog box Click the Font Color box arrow to display the Font Color gallery Click Red, Accent 6, Darker 50% as the new hyperlink color Click the OK button. Close the Styles task pane Click outside the selected text to remove the selection Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition30

Modifying a Style Using the Styles Task Pane Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition31

Adding a 3-D Effect to a Shape Click the rectangle shape to select it. Display the Format tab Click the 3-D Effects button on the Format tab to display the 3-D Effects gallery Point to 3-D Style 9 in the 3-D Effects gallery to display a live preview of that 3-D effect applied to the rectangle shape in the document Click 3-D Style 9 in the 3-D Effects gallery to apply the selected 3-D effect to the rectangle shape Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition32

Adding a 3-D Effect to a Shape Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition33

Changing the Direction of a 3-D Effect With the rectangle shape still selected, click the 3-D Effects button on the Format tab to display the 3-D Effects gallery Point to Direction in the 3-D Effects gallery to display the Direction gallery Point to Top Left in the Direction gallery to display a live preview of that direction applied to the 3-D effect in the document Click Top Left in the Direction gallery to apply the selected direction to the 3-D effect Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition34

Changing the Direction of a 3-D Effect Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition35

Changing the Color of a 3-D Effect With the rectangle shape still selected, click the 3-D Effects button on the Format tab to display the 3-D Effects gallery Point to 3-D Color in the 3-D Effects gallery to display the 3-D Color gallery Point to Green, Accent 4, Darker 50% in the 3-D Color gallery to display a live preview of that 3-D color in the document Click Green, Accent 4, Darker 50% in the 3-D Color gallery to apply the selected 3-D color Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition36

Changing the Color of a 3-D Effect Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition37

Filling a Shape with a Picture With the rectangle shape still selected, click the Shape Fill button arrow on the Format tab to display the Shape Fill gallery Click Picture in the Shape Fill gallery to display the Select Picture dialog box With your USB flash drive connected to one of the computer’s USB ports, locate and then click the file called Trees on the USB flash drive to select the file Click the Insert button in the dialog box to fill the rectangle shape with the picture Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition38

Filling a Shape with a Picture Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition39

Changing the Color of a Picture Display the Picture Tools Format tab With the rectangle shape still selected, click the Recolor button on the Picture Tools Format tab to display the Recolor gallery Point to Washout in the Recolor gallery to display a live preview of the Washout color applied to the picture Click Washout in the Recolor gallery to apply the Washout color to the picture Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition40

Changing the Color of a Picture Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition41

Inserting Clip Art from the Web Display the Insert tab. Click the Clip Art button on the Insert tab to display the Clip Art task pane In the Clip Art task pane, type luggage in the Search for text box Click the Go button to display a list of clips that match the description, luggage Scroll to and then click the luggage clip art Close the Clip Art task pane Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition42

Inserting Clip Art from the Web Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition43

Inserting a Graphic File from the Data Files for Students Display the Insert tab. Click the Insert Picture from File button on the Insert tab to display the Insert Picture dialog box With your USB flash drive connected to one of the computer’s USB ports, locate and then click the file called Luggage on the USB fl ash drive to select the file Click the Insert button in the dialog box to insert the picture at the location of the insertion point in the document Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition44

Scaling the Graphic, Changing Its Wrapping Style, and Moving it With the graphic still selected, click the Size Dialog Box Launcher on the Picture Tools Format tab to display the Size dialog box Change the values in the Height and Width text boxes in the Scale area to 70% Close the Size dialog box Click the Text Wrapping button on the Format tab to display the Text Wrapping menu Click In Front of Text on the Text Wrapping menu to change the graphic from inline to floating with In Front of Text wrapping Point inside the selected graphic, and when the mouse pointer has a four-headed arrow attached to it, drag the graphic to the location Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition45

Scaling the Graphic, Changing Its Wrapping Style, and Moving it Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition46

Rotating a Graphic Position the mouse pointer on the graphic’s rotate handle Drag the rotate handle leftward and downward to rotate the graphic Release the mouse button to position the graphic in the location where you dragged the rotate handle. (You may need to rotate the graphic a few times to position it in the desired location) Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition47

Rotating a Graphic Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition48

Changing the Properties of a Date Content Control Display the Developer tab Click the Today’s Date content control to select it Click the Control Properties button on the Developer tab to display the Content Control Properties dialog box Remove the check mark from the ‘Content control cannot be deleted’ check box Click the OK button to assign the modified properties to the content control. Click the Today’s Date content control to select it again and then press the DELETE key to delete it Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition49

Changing the Properties of a Date Content Control Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition50

Inserting a Date Field Display the Insert tab With the insertion point positioned, click the Quick Parts button on the Insert tab to display the Quick Parts menu Click Field on the Quick Parts menu to display the Field dialog box Scroll through the Field names list and then click Date, which displays the Date formats list in the Field properties area Click the format, 5/26/2008 9:35:34 PM, in the Date formats list — your date and time will differ Click the OK button to insert the current date and time at the location of the insertion point Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition51

Inserting a Date Field Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition52

Editing a Field Right-click the date field to display a shortcut menu Click Edit Field on the shortcut menu to display the Field dialog box If necessary, scroll through the Field names list and then click Date, which displays the Date formats list in the Field properties area Select the desired date format, in this case, 5/26/2008 9:38 PM Click the OK button to insert the edited current date and time at the location of the insertion point Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition53

Editing a Field Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition54

Moving Text Select the entire date line Use drag-and-drop editing to move the selection so that it is positioned just above the First Name content control If the graphic also moves when you move the text, drag the graphic to the correct location Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition55

Modifying a Style Using the Manage Styles Button Display the Home tab Click the Styles Dialog Box Launcher on the Home tab to display the Styles task pane Click the Manage Styles button in the Styles task pane to display the Manage Styles dialog box Click the Sort order box arrow and then click Alphabetical so that the styles are listed in alphabetical order Scroll through the list of styles and select the one you wish to modify, Placeholder Text, in this case, and then click the Modify button to display the Modify Style dialog box Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition56

Modifying a Style Using the Manage Styles Button Click the Bold button in the dialog box Click the Font Color box arrow and then click Green, Accent 4, Darker 50% as the new placeholder text color Click the OK button in each open dialog box. Close the Styles task pane If necessary, click outside the selected text to remove the selection Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition57

Modifying a Style Using the Manage Styles Button Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition58

Saving a Template Again Save the template again with the same file name, Universal Travel Modified Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition59

Recording a Macro and Assigning it a Shortcut Key Display the Developer tab Click the Record Macro button on the Developer tab to display the Record Macro dialog box Type HideDeveloperTab in the Macro name text box Click the ‘Store macro in’ box arrow and then click Documents Based On Universal Travel Modified In the Description text box, type this sentence: Hides the Developer tab. Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition60

Recording a Macro and Assigning it a Shortcut Key Click the Keyboard button to display the Customize Keyboard dialog box Press ALT+D to display the characters ALT+D in the ‘Press new shortcut key’ text box Click the Assign button to assign the shortcut key, ALT+D, to the macro named HideDeveloperTab. Click the Close button, which closes the dialog box, places a Macro Recording button on the status bar, and starts the macro recorder Click the Office Button to display the Offi ce Button menu Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition61

Recording a Macro and Assigning it a Shortcut Key Click the Word Options button on the Office Button menu to display the Word Options dialog box If necessary, click Popular in the left pane Remove the check mark from the Show Developer tab in the Ribbon check box Click the OK button to remove the Developer tab from the Ribbon Click the Macro Recording button on the status bar to turn off the macro recorder, that is, to stop recording actions you perform in Word Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition62

Recording a Macro and Assigning it a Shortcut Key Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition63

Running a Macro Click the Office Button and then click the Word Options button on the Office Button menu. If necessary, click Popular in the left pane of the Word Options dialog box If it is not selected, place a check mark in the Show Developer tab in the Ribbon check box Click the OK button to show the Developer tab on the Ribbon With the Developer tab showing on the Ribbon, press ALT+D, which causes Word to perform the instructions stored in the HideDeveloperTab macro, that is, to hide the Developer tab on the Ribbon Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition64

Adding a Macro as a Button to the Quick Access Toolbar Click the Customize Quick Access Toolbar button on the Quick Access Toolbar to display the Customize Quick Access Toolbar menu Click More Commands on the Customize Quick Access Toolbar menu to display the Word Options dialog box with Customize selected in the left pane Click the ‘Choose commands from’ box arrow to display a list of categories of commands Click Macros in the list to display the macro in this document If necessary, click the macro to select it Click the Add button to display the selected macro in the Customize Quick Access Toolbar list Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition65

Adding a Macro as a Button to the Quick Access Toolbar Click the Modify button to display the Modify Button dialog box Change the name in the Display name text box to Hide Developer Tab, which will be the text that appears in the ScreenTip for the button Scroll through the list of symbols and click the eraser icon as the new face for the button Click the OK button in the Modify Button dialog box to change the button characteristics in the Customize Quick Access Toolbar list Click the OK button to add the button to the Quick Access Toolbar Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition66

Adding a Macro as a Button to the Quick Access Toolbar Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition67

Running the Macro by Clicking the Button on the Quick Access Toolbar Click the Office Button and then click the Word Options button on the Office Button menu. If necessary, click Popular in the left pane of the Word Options dialog box If it is not selected, place a check mark in the Show Developer tab in the Ribbon check box Click the OK button to show the Developer tab on the Ribbon With the Developer tab showing on the Ribbon, point to the Hide Developer Tab button on the Quick Access Toolbar to ensure the ScreenTip displays correctly Click the Hide Developer Tab button on the Quick Access Toolbar, which causes Word to perform the instructions stored in the HideDeveloperTab macro, that is, to hide the Developer tab on the Ribbon Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition68

Running the Macro by Clicking the Button on the Quick Access Toolbar Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition69

Deleting a Button from a Toolbar Right-click the button to be deleted from the Quick Access Toolbar, in this case the Hide Developer Tab button, to display a shortcut menu Click Remove from Quick Access Toolbar on the shortcut menu to remove the button from the Quick Access Toolbar Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition70

Deleting a Button from a Toolbar Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition71

Creating an Automatic Macro Show the Developer tab on the Ribbon and then display the Developer tab Click the Record Macro button on the Developer tab to display the Record Macro dialog box Type AutoNew in the Macro name text box Click the ‘Store macro in’ box arrow and then click Documents Based On Universal Travel Modified In the Description text box, type this sentence: Specifies how the form initially is displayed. Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition72

Creating an Automatic Macro Click the OK button to close the Record Macro dialog box and start the macro recorder Display the View tab Click the Page Width button on the View tab to zoom page width Click the Macro Recording button on the status bar to turn off the macro recorder, that is, stop recording actions you perform in Word Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition73

Creating an Automatic Macro Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition74

Running the AutoNew Macro Use the Zoom Out button on the status bar to change the zoom to 100% Save the template with the same name, Universal Travel Modified Click the Start button on the Windows Vista taskbar to display the Start menu. Click Computer on the Start menu to display the Explorer window Locate your USB flash drive in the Explorer window and then double- click the file named Universal Travel Modified to display a new document window that is based on the contents of the Universal Travel Modified template, which should be zoomed to page width Close the new document that displays the form in the Word window. Click the No button when Word asks if you want to save the changes to the new document Change the zoom back to page width Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition75

Running the AutoNew Macro Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition76

Editing a Macro’s VBA Code Display the Developer tab Macros button on the Developer tab to display the Macros dialog box If necessary, select the macro to be edited, in this case, AutoNew Click the Edit button to start the Visual Basic Editor and display the VBA code for the AutoNew macro in the Code window — your screen may appear differently depending on previous Visual Basic Editor settings Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition77

Editing a Macro’s VBA Code Position the insertion point at the end of the second-to-last line in the AutoNew macro and then press the ENTER key to insert a blank line for a new code statement On a single line, type Options.ShowDevTools = False and then press the ENTER key, which enters the VBA code statement that hides the Developer tab On a single line, type ActiveWindow.ActivePane.View.ShowAll = False and then press the ENTER key, which enters the VBA code statement that turns off formatting marks Click the Close button on the right edge of the Microsoft Visual Basic window title bar Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition78

Editing a Macro’s VBA Code Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition79

Running the AutoNew Macro Display the Home tab. If necessary, click the Show/Hide ¶ button on the Home tab to display formatting marks Ensure the Developer tab appears on the Ribbon Save the template with the same name, Universal Travel Modified Click the Start button on the Windows Vista taskbar to display the Start menu and then click Computer on the Start menu to display the Explorer window Locate your USB flash drive in the Explorer window and then double-click the file named Universal Travel Modified to display a new document window that is based on the contents of the Universal Travel Modified template, which should be zoomed to page width Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition80

Running the AutoNew Macro Close the new document that displays the form in the Word window. Click the No button when Word asks if you want to save the changes to the new document Close the Explorer window In the Word window, hide formatting marks on the screen Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition81

Running the AutoNew Macro Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition82

Protecting a Form Show the Developer tab and then display the Developer tab Click the Protect Document button on the Developer tab to display the Restrict Formatting and Editing task pane. (If a menu appears instead of the task pane, click Restrict Formatting and Editing on the menu to display the task pane.) In the Editing restrictions area, if necessary, place a check mark in the ‘Allow only this type of editing in the document’ check box and then click its box arrow and select ‘Filling in forms’ in the list In the Start enforcement area, click the Yes, Start Enforcing Protection button and then click the OK button in the dialog box to protect the document without a password Close the Restrict Formatting and Editing task pane Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition83

Running the Compatibility Checker Click the Office Button and then point to Prepare to display the Prepare submenu Click Run Compatibility Checker on the Prepare submenu to display the Microsoft Office Word Compatibility Checker dialog box, which shows any content that may not be supported by earlier versions of Word Analyze the results of the compatibility checker: Because the compatibility checker indicated that content controls are not supported in earlier versions of Word, you will not save the template in the Word format Click the OK button in the dialog box Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition84

Running the Compatibility Checker Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition85

Saving the Document Again and Closing the Template Save the template again with the same name, Universal Travel Modified Click the Office Button and then click Close on the Office Button menu to close the template and leave Word running Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition86

Saving a Document with a Password Open the file called Best Business Solutions Draft from the Data Files for Students Click the Office Button and then click Save As to display the Save As dialog box Type Best Business Solutions Modified as the new file name Click the Tools button in the dialog box to display the Tools menu Click General Options on the Tools menu to display the General Options dialog box Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition87

Saving a Document with a Password In the ‘Password to modify’ text box, type computer as the password Click the OK button, which displays a Confirm Password dialog box In the ‘Reenter password to modify’ text box, type computer as the password Click the OK button to close the dialog box When the Save As dialog box is visible again, click its Save button to save the document with the entered password Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition88

Saving a Document with a Password Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition89

Creating a Building Block Select the text to be a building block, in this case, the five lines in the inside address. Display the Insert tab. Click the Quick Parts button on the Insert tab to display the Quick Parts menu Click Save Selection to Quick Part Gallery on the Quick Parts menu to display the Create New Building Block dialog box. Type Best Business Solutions in the Name text box Click the OK button to store the building block entry in the Quick Parts gallery and close the dialog box. If Word displays another dialog box, click the Yes button Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition90

Creating a Building Block Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition91

Modifying a Building Block Click the Quick Parts button on the Insert tab to display the Quick Parts gallery Right-click the Best Business Solutions building block to display a shortcut menu Click Edit Properties on the shortcut menu to display the Modify Building Block dialog box, which is filled in with information related to the Best Business Solutions building block. Type Conference Room Reservation in the Description text box Click the OK button to store the building block entry and close the dialog box Click the Yes button when asked if you want to redefine the building block entry Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition92

Modifying a Building Block Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition93

Using the Document Inspector Click the Office Button and then point to Prepare on the Office Button menu Click Inspect Document on the Prepare submenu to display the Document Inspector dialog box Review the list of items in the Document Inspector dialog box and, if necessary, place a check mark for content you may want to remove; in this case, select all items in the list Click the Inspect button so that Word searches for content that you selected and displays the search results in the dialog box Review the inspection results and determine which content you want to remove from the document Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition94

Using the Document Inspector Click the first Remove All button to remove document properties and personal information Click the next Remove All button to remove XML data Click the next Remove All button to remove headers, footers, and watermarks Click the next Remove All button to remove hidden text Click the Close button to close the dialog box Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition95

Using the Document Inspector Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition96

Adding a Signature Line to a Document Position the insertion point at the location for the digital signature, in this case, at the very bottom of the document Click the Signature Line button on the Insert tab to display the Signature Setup dialog box If a dialog box appears about signature services, click its OK button Type the name of the person who should sign the document, Aaron Jenkins, in this case Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition97

Adding a Signature Line to a Document If available, type the signer’s address, in this case Place a checkmark in the ‘Allow the signer to add comments in the Sign dialog’ check box so that the recipient can add Click the OK button to insert a signature line in the document at the location of the insertion point a message back to you Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition98

Adding a Signature Line to a Document Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition99

Adding an Invisible Digital Signature to a Document Click the Office Button and then point to Prepare to display the Prepare submenu Click Add a Digital Signature on the Prepare submenu to display the Sign dialog box If a dialog box about signature services appears, click its OK button In the ‘Purpose for signing this document’ text box, type Verify its authenticity. Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition100

Adding an Invisible Digital Signature to a Document Click the Sign button to add the digital signature, show the Signatures button on the status bar, and display the Signatures task pane, which lists all current digital signatures in the document — your list may differ If a dialog box appears indicating the signature has been saved successfully, click its OK button Click the Close button on the Signatures task pane Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition101

Adding an Invisible Digital Signature to a Document Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition102

Saving a Document in an XPS Format Click the Office Button and then point to Save As on the Office Button menu to display the Save As submenu Click PDF or XPS on the Save As submenu to display the Publish as PDF or XPS dialog box If necessary, click the ‘Save as type’ box arrow and then click XPS Document If necessary, place a check mark in the ‘Open file after publishing’ check box, so that you can see the XPS document that Word creates Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition103

Saving a Document in an XPS Format Click the Publish button, which creates an XPS file of the current document, starts your default XPS viewer program, and displays the XPS file in the viewer window, which in this case is Internet Explorer Click the Close button to close the XPS file and exit the viewer Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition104

Saving a Document in an XPS Format Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition105

Customizing How Word Opens Attachments Click the Office Button and then click the Word Options button to display the Word Options dialog box. If necessary, click Popular in the left pane Remove the check mark from the ‘Open attachments in Full Screen Reading view’ check box Click the OK button Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition106

Closing the Document Click the Office Button and then click Close on the Office Button menu to close the document and leave Word running Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition107

Saving a Document in the Default XML Format Open the file called That Pool Place - No Schema Attached from the Data Files for Students Click the Office Button and then click Save As to display the Save As dialog box Click the ‘Save as type’ box arrow and then click Word XML Document in the list Click the Save button to save the template as an XML document Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition108

Saving a Document in the Default XML Format Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition109

Closing the Document Click the Office Button and then click Close on the Office Button menu to close the document and leave Word running Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition110

Attaching a Schema File Open the file called That Pool Place from the Data Files for Students Use the Save As command to save the file with the new name, That Pool Place – Schema Attached Display the Developer tab Click the Schema button on the Developer tab to display the Templates and Add-ins dialog box Click the Add Schema button to display the Add Schema dialog box Locate the file called That Pool Place.xsd on the Data Files for Students Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition111

Attaching a Schema File Click That Pool Place.xsd in the list of schema files Click the Open button in the Add Schema dialog box to display the Schema Settings dialog box Type urn:form-schema-1 in the URI text box, and then type That Pool Place in the Alias text box Click the OK button to add the schema to the Schema Library and then add the namespace alias to the list of available schemas in the XML Schema sheet in the Templates and Add-ins dialog box If necessary, place a check mark in the That Pool Place check box Click the OK button, which causes Word to attach the selected schema to the open document and display the XML Structure task pane in the Word window Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition112

Attaching a Schema File Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition113

Adding a Parent and Child XML Element Position the insertion point at the top of the document In the ‘Choose an element to apply to your current selection’ list in the XML Structure task pane, double-click ThatPoolPlace{That Pool Place} to display the ‘Apply to entire document’ dialog box Click the Apply to Entire Document button to place start and end tags on the entire document, that is, to tag the parent element. Be sure the ‘Show XML tags in the document’ check box contains a check mark Click the First Name content control in the online form and then click its label to select the content control Click FirstName in the ‘Choose an element to apply to your current selection’ list, which places start and end tags on the text selected in the document and moves the selected child element below the parent element in the ‘Elements in the document’ list in the task pane Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition114

Adding a Parent and Child XML Element Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition115

Adding XML Elements Click the Last Name content control in the online form and then click its label to select the content control. Click LastName in the ‘Choose an element to apply to your current selection’ list to tag the text selected in the document and add the element to the XML tree structure Click the Today’s Date content control in the online form and then click its label to select the content control. Click TodaysDate in the ‘Choose an element to apply to your current selection’ list to tag the text selected in the document and add the element to the XML tree structure Click the Address content control in the online form and then click its label to select the content control. Click Address in the ‘Choose an element to apply to your current selection’ list to tag the text selected in the document and add the element to the XML tree structure Click the Pool Size content control in the online form and then click its label to select the content control. Click PoolSize in the ‘Choose an element to apply to your current selection’ list to tag the text selected in the document and add the element to the XML tree structure Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition116

Adding XML Elements Click the Type of Pool content control in the online form and then click its label to select the content control. Click TypeOfPool in the ‘Choose an element to apply to your current selection’ list to tag the text selected in the document and add the element to the XML tree structure Click the Type of Supplies Purchased Most Often content control in the online form and then click its label to select the content control. Click TypeOfSupplies in the ‘Choose an element to apply to your current selection’ list to tag the text selected in the document and add the element to the XML tree structure Click anywhere to remove the selection from the text Remove the check mark from the ‘Show XML tags in the document’ check box so that the tags no longer appear in the document window Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition117

Adding XML Elements Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition118

Saving a Document in the Default XML Format Click the Office Button and then click Save As to display the Save As dialog box Click the ‘Save as type’ box arrow and then click Word XML Document in the list Click the Save button to save the template as an XML document. Close the XML Structure task pane Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition119

Setting Exceptions to Editing Restrictions Click the Protect Document button on the Developer tab to display the Restrict Formatting and Editing task pane If necessary, place a check mark in the ‘Allow only this type of editing in the document’ check box and then change the associated text box to No changes (Read only), which instructs Word to prevent any editing to the document Click the First Name placeholder text. Press and hold the CTRL key while clicking the rest of the placeholder text in the online form Place a check mark in the Everyone check box in the Exceptions (optional) area, which instructs Word that the selected text can be edited — the rest of the form will be read only Click the Yes, Start Enforcing Protection button in the Restrict Formatting and Editing task pane Click the OK button in the Start Enforcing Protection dialog box Close the Restrict Formatting and Editing task pane Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition120

Setting Exceptions to Editing Restrictions Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition121

Saving an XML Document as a Template and Quitting Word Click the Office Button and then click Save As to display the Save As dialog box Change the file name to That Pool Place Modified - Schema Attached Click the ‘Save as type’ box arrow and then click Word Template in the list Click the Save button to save the template so that users can create new documents based on the template Click the Close button on the Word title bar Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition122

Summary Unprotect a document Specify macro settings Use fill effects Convert a table to text Add a 3-D effect to a shape Rotate a graphic Insert and edit a field Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition123

Summary Record and execute a macro Customize the Quick Access Toolbar Edit a macro’s VBA code Save a document with a password Use the Document Inspector Add a signature line or a digital signature Work with XML Microsoft Office 2007: Comprehensive Concepts and Techniques - Windows Vista Edition124

Microsoft Office 2007 Microsoft Word Chapter 9 Complete