National Nuclear Security Administration Office of Field Financial Management Financial Services Department A-76 Site Tour Briefing August 11, 2003

DOE/NNSA/OFFM Financial Services Site Tour Briefing Welcome and Introductions Logistics Security Reminder Briefing Tour of Financial Services Work Areas Questions In Writing Either Answered Today or Via Web Posting of Site Tour Attendees on The Web

OFFICE OF INSTITUTIONAL AFFAIRS Michael J. Zamorski, Chief of Staff OFFICE OF THE DIRECTOR James S. Hirahara, Director Kenneth W. Powers, Deputy Director Susan P. Johnson, Executive Officer NATIONAL NUCLEAR SECURITY ADMINISTRATION SERVICE CENTER Approved with Attachment 1 by: Original Signed by: James S. Hirahara May 22, 2003 Date EEO/Diversity Yolanda Ruiz, Acting Program Manager Environmental Programs Department Richard F. Sena, Manager OFFICE OF TECHNICAL SERVICES Ray J. Corey, Associate Director Roger H. Liddle, Deputy Associate Director William S. Goodrum, Deputy Associate Director Acquisition & Financial Assistance Department Aundra M. Richards, Manager Management Support Systems Department Dolores D. Season, Manager Property & M&O Contract Support Department Donald J. Garcia, Manager OFFICE OF FEDERAL SERVICES Larry D. Kirkman, Associate Director Jerry R. Truax Jr., Deputy Associate Director Sheryl J. Boutte, Deputy Associate Director OFFICE OF BUSINESS SERVICES Frank A. Baca, Associate Director Deborah C. Miller, Deputy Associate Director Security Support Department Richard W. Phillips, Manager Budget & Resources Management Department Gerald G. Hammond, Manager Information Technology Department Stacy L. Wade, Manager Environmental Safety & Health Department Richard C. Crowe, Manager Emergency Response Department Mark C. Baca, Manager Facility Engineering Department Patricia O’Guin, Manager National Security Department James J. Szenazi, Manager Training & Development Department Gene S. Chavez, Manager Human Resources Department Audrey S. Clark, Manager Financial Reporting & Liaison Department Richard L. Busboom, Manager Financial Review & Performance Assessment Department Eileen Rountree-McLennan, Manager Financial Services Department Andrew J. Zawadzki, Manager OFFICE OF CHIEF COUNSEL Elizabeth L. Osheim, Manager Public Affairs Tracylynn C. Loughead, Manager OFFICE OF FIELD FINANCIAL MGMT. David L. Marks Jr., Director Leland G. Elster, Deputy Director Office of Defense Nuclear Counterintelligence Leo P. Fisher, Manager

Office of Field Financial Management Financial Services Department Andrew J. Zawadzki, Manager Budget & Resources Management Department Gerald G. Hammond, Manager Albuquerque Financial Services Division Luis C. Martinez, Acting Manager Financial Reporting & Liaison Department Richard L. Busboom, Manager Deborah G. Jones, Acting Deputy Manager Services Branch Luella S. Aragon, Branch Chief Operations Branch Donna M. Sosa, Branch Chief Office of Field Financial Management David L. Marks, Jr., Director ( ) Leland G. Elster, Deputy Director ( ) Systems Branch Edwin L. Maestas, Branch Chief Nevada/Oakland Financial Services Division Maria J. Tice, Acting Manager Albuquerque Division Lyle D. Russell, Acting Manager Programs & Support Branch James F. Nicholas, Acting Branch Chief Budget Analysis.& Operations Branch Jodi Lardner, Acting Branch Chief Oakland Division Sharon E. House, Acting Manager Nevada Division Judy M. Soesbe, Acting Manager Financial Review & Performance Assessment Department Eileen Rountree-McLennan, Manager Chad W. Glines, Acting Deputy Manager

NNSA Site Offices (Los Alamos, Livermore, Sandia, Nevada, Kansas City, Pantex) NNSA Service Center (Albuquerque, Nevada, Oakland Sites) Idaho Operations Office Golden Field Office Office of Repository Development (Yucca Mountain Project) Carlsbad Field Office (through FY 2003) Regional Offices of the Energy Efficiency / Renewable Energy Program Atlanta, Boston, Chicago, Denver, Philadelphia, Seattle Berkeley and Stanford Site Offices DOE/NNSA Offices Serviced by the OFFM Financial Services Department :

Twelve Integrated Contractors in the DOE/NNSA/OFFM Cluster: Home Office / Branch Office Relationship Majority of DOE/NNSA Cost Reported by Integrated Contractors Report Through Field and Operations Offices

Current Workforce DOE/NNSA/OFFM Financial Service work is accomplished today with a workforce comprised mostly of Federal personnel Support Service Contractors represent 10% of work force

DOE/NNSA/OFFM Financial Services Site Tour Briefing General Accounting Obligations Automated and Manual Cost Accruals Issuing, Receiving, Recording Cost Transfers Nuclear Material (Performed in FRLD) Property, Plant, and Equipment Payroll Balancing and Editing for Monthly Field Office Close Deobligation Reviews Contract Closeout

DOE/NNSA/OFFM Financial Services Site Tour Briefing Payment Services Vendor Profiles Invoice Processing Reject/Return Improper Invoices Central Point for Processing Cluster IPACs Perform ASAP Payment Processing Prepare 1099 file for HQ

DOE/NNSA/OFFM Financial Services Site Tour Briefing Travel Services Manage Travel Manager Application Separate Travel Manager Databases for Albuquerque, Idaho, Nevada, and Oakland Offices in the DOE/NNSA/OFFM Cluster. All Other Sites Serviced From One of These Servers. Execute Travel Manager Interface Travel Manager Automated Interface With Accounting System. Conduct Stat Sampling Use Statistical Sampling in Travel Voucher Audits Administer Travel Card Program

DOE/NNSA/OFFM Financial Services Site Tour Briefing Billings and Collections Receivables Due From Public and Other Federal Agencies Collections of Receivables and Miscellaneous Receipts Processing of Delinquent Accounts Receivable Payroll Support Activities DOE in Process of Transitioning to Defense Finance Accounting Service Refer to HQ CAC Briefing

DOE/NNSA/OFFM Financial Services Site Tour Briefing Financial Systems Support User Permissions Training Software Modification Requests User Testing Report Design Development Data Validation Routines Travel Manager and Other Applications

DOE/NNSA/OFFM Financial Services Site Tour Briefing Financial Systems Support Month-end and Year-end Closings Closing Accelerated From Fifth Workday to Third Workday Coordinate Closure of All Offices in Cluster Editing of Contractor and Field Office Data Distribution of Reports to DOE/NNSA/OFFM Internal Users and Contractors

DOE/NNSA/OFFM Financial Services Site Tour Briefing Financial Reports NNSA/OFFM/FSD Prepares SF-224 for Two Agency Location Codes Idaho, Nevada, and Oakland Each Prepare an SF-224 For Their Integrated Contractor Activity Receive Reports From Integrated Contractors, Consolidate with DOE/NNSA/OFFM Operations Data, and Forward to DOE/HQ for Final Consolidation Provide Extensive Support For Audited Financial Statements.

DOE/NNSA/OFFM Financial Services Site Tour Briefing Questions