24th IUBMB 43rd FEBS Joint Congress Application Prague, Czech Republic September 4-9 or 11-16, 2018 An initiative of the Czech Committee on Biochemistry and Molecular Biology

LETTER OF MOTIVATION

TABLE OF CONTENTS Link with the Czech Republic ………………………………………………………………… Page 4 Organizing Committee, Scientific Committee, Stakeholders …………………. Page 6 ICSU policy compliance guarantee ………………………………………………………… Page 10 Congress title and proposed scientific topics ………………………………………… Page 12 Proposed location and dates ………………………………………………………………… Page 15 Hotels and student accommodation ……………….......................................... Page 28 Budget estimate …………………………………………………………………………………... Page 31 Contacts ……………………………………………………………………………………………….. Page 37 Attachments …………………………………………………………………………………………. Page 39

LINK WITH THE CZECH REPUBLIC

LONG AND SUCCESSFUL cooperation WITH PRAGUE Prague has a long and successful history of cooperation in organizing all kinds of congresses, conferences and other international events Prague was privileged to host 5th FEBS Congress (1968) 14th IUB Congress (1988) 34th FEBS Congress (2009) All three Congresses were successful Picture: 14th IUB Congress Prague, 1988

ORGANIzING COMMITTEE SCIENTIFIC COMMITTEE STAKEHOLDERS

PROPOSED TENTATIVE ORGANIzING COMMITTEE Radim Černý Charles University Plzen Vice-Chairman Jaroslav Drahota Academy of Sciences Prague Václav Hořejší Jan Konvalinka Blanka Králová VSCHT Vladimir Křen Irena Krumlová Secretary Pavel Martasek Viktor Kožich Václav Pačes Honorary Chairman Zdenka Palková Pavel Rauch Peter Šebo Jaroslav Weisser Tomáš Zima Chairman

PROPOSED TENTATIVE SCIENTIFIC COMMITTEES We are ready to take active part in the composition of the scientific committee similarly as we contributed to the previously hosted FEBS Congresses ad IUB Congress. The first intended step is to contact Prof. Angelo Azzi (President of the IUBMB Executive Committee) , Prof. Michael P. Walsh (Secretary General of the IUBMB) , Prof. Israel Pecht (Secretary General of FEBS), prof. Stathis Gonos (IUBMB Executive Committee Member for Congresses and Conferences) and Prof. Adam Szewczyk (FEBS Executive Committee Member and Congress Councelor) to earn their advice for the selection of the candidate members of the International Scientific Committee.

LOCAL STAKEHOLDERS Czech Society for Biochemistry and Molecular Biology Academy of Sciences of the Czech Republic Czech Medical Association Ministry of Education, Youth and Sports City of Prague Charles University Prague Convention Bureau & CzechTourism

ICSU POLICY COMPLIANCE GUARANTEE

ICSU POLICY COMPLIANCE GUARANTEE Free circulation of scientists in the Czech Republic is guaranteed. Visa applications are submitted on the official form ‘’Application for Schengen visa’’ NO VISA is required for visitors from the EU countries Many non-EU Countries also need no visa : Albania, Andorra, Argentina, Australia, Bolivia, Brazil, Canada, Columbia, Chile, Croatia, Dominican Republic, Ecuador, Guatemala, Honduras, Hongkong, Israel, Japan, South Africa, Korea, Costa Rica, Macao, Malaysia, Mexico, Monaco, Nicaragua, New Zealand, Panama, Paraguay, Peru, Salvador, San Marino, Singapore, Serbia, Montenegro, Brunei, Switzerland, Turkey, Uruguay, USA, Vatican, Venezuela Citizens from the rest of the world need visa, but generally the procedure is quick and simple. For more information visit http://www.mzv.cz/jnp/en/information_for_aliens/visa_form/index.html

CONGRESS TITLE & PROPOSED SCIENTIFIC TOPICS

SUGGESTED CONGRESS TITLE “FROM MOLECULES TO SYNTHETIC BIOLOGY”

PROPOSED SCIENTIFIC TITLE AND TOPICS Our staff of experienced organizers is prepared to take active part in the composition of the scientific program as we did during previously organized FEBS Congresses ad IUB Congress in Prague One of the main topics may be the new field of synthetic biology. Otherwise we shall extend the topics developed at the Congresses in Seville (2012) and Foz de Iguazu (2015) We propose contacting Prof. Angelo Azzi (President of the IUBMB Executive Committee), Prof. Michael P. Walsh (Secretary General of the IUBMB Executive Committee), Prof. Adam Szewczyk (FEBS Executive Committee Member and Congress Counselor) and other members of the IUBMB and FEBS Councils to seek their advice for the selection of candidate members of the Scientific Committee

PROPOSED LOCATION & DATES

PROPOSED DATES IN 2018 OPTION 1: Set up: Sun 2/9 – Mon 3/9 Congress: Tue 4/9 – Sun 9/9 Dismantling: Mon 10/9 OPTION 2: Set up: Sun 9/9 – Mon 10/9 Congress: Tue 11/9 – Sun 16/9 Dismantling: Mon 17/9 THE PRAGUE CONGRESS CENTRE IS RESERVED FOR THE PROPOSED PERIODS ALTERNATIVE PERIODS – IF PREFERRED – ARE AVAILABLE

czech republic AND PRAGUE – LOCATION

PRAGUE … Excellent Accessibility Political and Economic Stability High Quality Meeting & Hotel Infrastructure 12 UNESCO sites and rich culture Integrated public transportation network Time zone: CET (= GMT + 1) Currency: Czech Crown (1 EUR =25CZK) Moderate climate Schengen EU Member Country

PRAGUE ACCESSIBILITY Prague-Ruzyně Airport is situated 15 km from the City Centre . The venue, hotels and the City Center are easily accessible by public transport Direct connections to 128 destinations in 51 countries Regular base for 30 airlines and approx. 10 low cost airlines Around 200 flights every day Highway from Berlin, Nurenberg, Munchen, Vienna ….

PRAGUE …

Prague - A PRICE FRIENDLY CAPITAL IN EUROPE A comparison made in 2009 shows that out of 19 European Cities Prague is the most price friendly destination. The calculation of the price index is based on the expenditures related to the meeting activities Copenhagen Source: www.tourmis.info

PRAGUE CONGRESS CENTRE

PRAGUE CONGRESS CENTRE LOCATED ON THE HILL NEARBY THE CITY CENTRE

PRAGUE CONGRESS CENTRE – KEY BENEFITS Located close to the City Centre On the Line C subway Up-to-date media and communication technology Long tradition in hosting big scientific and other events Spacious foyers to hold large exhibitions with a unique view of Prague Energy efficiency, careful waste management and e-mobility In-house catering company recognized as one of the best in the Country Free of charge WiFi for every registered delegate

PRAGUE CONGRESS CENTRE – CAPACITY Total halls and rooms 80 Halls over 2800 pax 1 Halls over 1000 pax 1 Halls 400 – 600 pax 3 Halls 200 – 400 pax 5 Halls 100 – 200 pax 7 Rooms 50 – 100 pax 8 Rooms 15 – 50 pax 55 Exhibition and poster area Total exhibition & poster area 14800 sqm Cafetaria and Restaurants Bistro Melodie 200 pax Zoom Restaurant 600 pax

Prague congress centre – SELECTED REFERENCES XLVIII ERA-EDTA Congress VeNue: Prague Congress Centre, Prague DATE: june 23 - 26 , 2011 Pax: 10 661 13th International GCIRC Rapeseed Congress VeNue: Prague Congress Centre, Prague DATE: 5 -  9 June, 2011 Pax: 1000 49th Annual Meeting of the European Society for Paediatric Endocrinology VeNue: Prague Congress Centre, prague DATE: September 22 – 25, 2010 Pax: 3000 Fourth Scientific Annual Meeting, European Society of Coloproctology (ESCP) VeNue: Prague Congress Centre, Prague DATE: September 23 – 26, 2010 Pax: 1000

Prague congress centre – SELECTED REFERENCES 34th FEBS Congress VeNue: Prague Congress Centre, prague DATE: July 4 – 9. 2009 Pax: 2000 EURONANOFORUM 2009 VeNue: Prague Congress Centre, prague DATE: June 2 – 5, 2009 Pax: 1000 5th European Sports Medicine Congress VeNue: Prague Congress Centre, PRAGUE DATE: October 19 – 21, 2009 Pax: 2000 Passports EAC Conformity & Interoperability Tests VeNue: Prague Congress Centre, PRAGUE DATE: September 7 – 12, 2008 Pax: 3500

HOTELS AND STUDENT ACCOMMODATION

ACCOMMODATION IN PRAGUE The city offers up to 100,000 beds in accommodation facilities including more than 60,000 beds in hotels and boarding houses capable of satisfying all categories of visitors within 2 to 5* hotels. The price range from 15 to 200 EUR per person per night. Over 800 hotel rooms just next to the Prague Congress Centre (Holiday Inn and Corinthia Towers Hotel) Another 1500 hotel rooms within 5-15 min walking distance from the Prague Congress Centre More than 2500 student dormitory rooms within 20 min from the Prague Congress Centre by public transport

Distance from Congress Centre EURO/night incl. breakfast ACCOMMODATION IN PRAGUE HOTEL Cathegory Hotel Capacity Distance from Congress Centre EURO/night incl. breakfast Radisson SAS 5* 211 2 metro stops 180,- Corinthia 532 Walking distance 140,- Holiday Inn 4* 251 130,- Panorama 450 100,- Yasmin 198 150,- Beranek 3* 80 1 metro stop 60,- Otar 35 50,- Oya Ibis Old Town 271 5 metro stops Ibis Wenceslas Sq. 181 Chodov Dormitory 2* 1000 6 metro + 1 bus stops 15,-

BUDGET ESTIMATE

IMPORTANT NOTES The tentative Organizing Committee assures the selection of a qualified Professional Congress Organizer (PCO ). We assume 2.500 paying delegates but IUBMB 2012 and 2015 will help substantially to an accurate forecast. A specialized team is responsible for achieving the targets for exhibition and sponsorship income. The Prague city authorities are offering the follow supportive package: 10 EUR / delegate incentive - 30.000 EUR Free municipal transportation pass for each delegate – 45.000 EUR 20% discount on the rentals in the Prague Congress Centre – 80.000 EUR The Mayor of Prague City is willing to host a reception for e.g.invited speakers and guests at his Residence (capacity up to 150-200 guests). Individual IUBMB member associations may have their dinner meetings in one of the Prague palaces representation buildings or other place of interest.

INNOVATIVE AND COST-EFFECTIVE SERVICES Handheld Congress Applications (APPS): It is suggested to provide the optional service of FREE Mobile Apps for each delegate. It will be made available for all of the most popular platforms: Create your agenda and full program access Receive news and announcements Message exchange and set up appointments with participants   WEBCASTING: Possibility to register online to follow selected live presentations (e.g. Opening ceremony, plenaries, closing ceremony) via webcasting. The delegate will be registered as virtual delegate. Blackberry Android iPhone

5 working days prior to the Congress REGISTRATION FEE STRUCTURE Early By April 15 Regular After April 15 On-Site 5 working days prior to the Congress PHYSICAL PARTICIPATION Academic & institutional 400 EUR 500 EUR 600 EUR Industry 600 EUR 700 EUR Student 200 EUR 250 EUR 300 EUR Accompanying Person 100 EUR 120 EUR 150 EUR 1 day Registration Registration Fee includes access to all meetings, poster and exhibition area during the entire official program time, congress kit, apps downloads, program and abstract book, catering services and welcome reception. Accompanying Person Fee includes access to the welcome reception and gala dinner. LIVE & ON DEMAND WEBCAST (*) Opening ceremony, Plenary Lectures & Closing Ceremony To be decided (*) Delivered as an integrated service as of 2012.

BUDGET ESTIMATE (Based on 2500 paying del) EXPENDITURES 1.195.000 EUR RENTAL OF MEETING SPACES, POSTER AND EXHIBITION AREA 320.000 EUR AUDIO VISIUAL EQUIPMENT, ICT and MEETING TECHNOLOGY 180.000 EUR CATERING SERVICES (Welcome reception, coffee breaks, lunch boxes) 220.000 EUR PRINTED MATERIALS AND SIGNPOSTING 65.000 EUR DELEGATE SERVICES STAFF SPEAKERS AND GUESTS (TRAVEL SUPPORT and ACCOMMODATION) 200.000EUR CONGRESS MANAGEMENT (Resources – Admin & Communication – Travel) 50.000 EUR CONGRESS MANAGEMENT FEE (12 EUR/PAYING DEL) 30.000 EUR INCOME 1.500.000 EUR REGISTRATION FEE (@ 400 EUR) 1.000.000 EUR EXHIBITION INCOME (50 booths 3x3m @4000 EUR/unit) 200.000 EUR SPONSORSHIP INCOME 150.000 EUR GRANTS (FEBS and IUBMB) BALANCE 305.000 EUR

WELCOME IN PRAGUE AFTER 30 YEARS

CONTACTS

CONTACTS Prof. Dr. Tomáš Zima E-mail: Tomas.Zima@lf1.cuni.cz Dr. Irena Krumlová Czech Society for Biochemistry and Molecular Biology E-mail: irena.krumlova@csbmb.cz Prof. Dr. Radim Černý E-mail: Radim.Cerny @lfp.cuni.cz

ATTACHMENTS

ATTACHMENTS Attachment Nr 1: Endorsement from the Ministry of Education, Youth and Sports Attachment Nr 2: Endorsement from the City of Prague Attachment Nr 3: Endorsement from the Academy of Sciences of the Czech Republic Attachment Nr 4: Endorsement from the Charles University Attachment Nr 5: Endorsement from Prague Congress Centre Attachment Nr 6: Endorsement from the Prague Convention Bureau Attachment Nr 7: Assurance: ICSU policy on free circulation of scientists, including a time table for visa application and issuance will apply.

ATTACHMENT Nr 1 – Endorsement from the Ministry of Education, Youth and SpoRT

ATTACHMENT Nr 2 – ENDORSEMENT OF THE CITY OF PRAGUE

ATTACHMENT Nr 3 – ENDORSEMENT OF THE CZECH ACADEMY OF SCIENCES

ATTACHMENT Nr 4 – Endorsement from the CHARLES UNIVERSITY

ATTACHMENT Nr 5 – Endorsement from the PRAGUE CONGRESS CENTRE

ATTACHMENT Nr 6 – Endorsement from the PRAGUE CONVENTION BUREAU

ATTACHMENT Nr 7 – Assurance: ICSU policy on free circulation of scientists, including a time table for visa application and issuance will apply. See page 10