Local/State Data Sharing Partnership Action Plan

Action Plan Intent  Action Plan produced by Task Force from results of Round 1 Meetings  Purpose is to move the Data Sharing Partnership forward  Presented as a “Discussion Draft” for additional review  Will be amended to reflect feedback from Round 2 meetings

Action Plan Outcomes  Establish the framework for development of the Partnership  Establish the basic principles of the partnership  Define initial partner commitments

Action Plan Considerations: a. Partnership Benefits b. Data Sharing Principles c. Development Approach d. Roles and Responsibilities e. Potential Data Sharing Partner Contributions f. State Data Stewardship g. Phased Development Approach h. Out Clause Opportunities i. Communications/Administration

a. Partnership Benefits  Promote government efficiency and optimize government services  Avoid unnecessary duplication of effort and cost, and improve government interactions  Support government business processes and provide new strategic capabilities  Advance the timeframe for the availability of GIS data throughout the state

Partnership Benefits (cont.) Consistent Statewide Capabilities  Wildfire Response and Planning  Police and Fire Response  Disaster Response and Mutual Aid  Methamphetamine Mitigation  Permit Streamlining  Transportation Planning and Bridge Repair  Economic Development  Many other public services that involve multiple jurisdictions and levels of government

b. Data Sharing Principles  Voluntary participation, no unfunded mandate, and out- clauses  Benefits all parties, Quid pro quo  Statewide base of consistent, integrated, standardized, updated data  Formal agreement outlining roles, with periodic review  Phased development approach  Limit risk exposure of local government partners  Funding for data development & updates

c. Development Approach  State is committed to working with local governments and key stakeholders in developing the partnership  State will not advance statutory measures related to data sharing without the buy in of local governments and key stakeholders  Local governments are committed to participating in discussions and actions leading to the development of the partnership

d. Roles and Responsibilities  The state is committed to conduct an inventory of existing, and needed, data and technology Based on key government business processes Based on previous Framework efforts  The state and local governments are committed to participate in an effort to define appropriate roles and responsibilities for developing and maintaining geographic data

e. Data Sharing Partner Contributions  State and Local governments are committed to working together to identify key partner contributions based on: Inventory of existing and needed data, technology, and expenditures Identified roles and responsibilities Ability to provide the contributions

Potential State Government Contributions may include:  Financial Resources Funds provided to local governments for data development to compensate for potential loss of revenues from reduced data sales Administrative mechanisms to enable collection and redistribution of local funds for specific purposes (e.g. ORMAP, E-911, TGM grants, Coastal grants)  Products/Services Standardized Emergency Management Maps & Applications Secure off-site storage/service provision for geospatial data Statewide wireless interoperability for public safety Web-based GIS applications for use by jurisdictions that do not maintain their own interactive applications  Imagery Half meter color imagery statewide, three year cycles One foot or better resolution for urban areas No cost to local governments

Potential State Government Contributions may also include:  Data Road data including bridges, traffic counts, accident data, etc. Business license information for cities or zip codes Manufactured homes information (sales price, etc.) Hazardous materials locations and data Streams, rivers, lakes, wetlands, watersheds mapping and data Public drinking water source locations and data Elevation contours and models (slope, erosion, etc.) State-owned and federally managed lands information  Standards Continue to facilitate the development of data standards at the user level Provide an approval path and incentives to ensure use of the standards  Federal Coordination Ensure integration of local data in Census 2010 and FEMA flood maps Coordinate with federal agencies to integrate local data and make sure federal programs are useful for local purposes

 GIS Files Tax lots Streets/Roads Tax code boundaries Taxing district boundaries Elevation data Survey control/PLSS Utility features Urban Growth Boundary Other base data  Data Addresses Address ranges (for roads) Tax lot IDs Road milepost numbers Other minimal data to identify GIS line work Does NOT include all Assessment Data Potential Local Government Contributions may include:

f. State Data Stewardship  State is committed to collecting data and translating to standardized format – no added work for local governments  State is committed to placing proper controls and practices in place to assure data is used in accordance with agreements, with no third party distribution or web access, unless allowed  State is committed to making efforts to prevent data from being misused or misapplied by its agencies

g. Phased Development  State and local governments are committed to developing a phased approach to the partnership that likely will include: Phase 1: Refinement of Partnership Concepts and Administrative Mechanisms Phase 2: Initial Commitment to Partnership by Early Adopters and Delivery of High Priority Products and Services Phase 3: Continued Efforts to Add Jurisdictions to the Partnership and to Evolve Products and Services

h. Partnership Out-Clause  State and Local Governments recognize the uncertainty of funding and changes in policies and priorities  State and Local Governments shall be provided the opportunity to withdraw from the Partnership

i. Communications/Administration  State is committed to: Establishing a hub of coordination and communication to enable the operation of the partnership Providing partnership information on a website Providing staff support for the partnership Providing information on the legislative activities that affect the partnership Establishing a formal mechanism for resolving issues Holding an annual meeting dedicated to discussing issues pertinent to the partnership Producing an annual report regarding the status of the partnership including key accomplishments, partner contributions, issues, etc

Partnership Results  New Capabilities Consistent Statewide Support for Services Standard Emergency Maps Wireless Interoperability Digital Government Meth Mitigation Permit Streamlining  High Quality Data Built Once, Maintained Well, Used Many Times  Better, Faster, Cheaper Decisions Consistent data supports better decisions Well-maintained data does not have to be rebuilt again and again Productivity gains, cost avoidance for State and Local government operations  Greater Trust Between Government Agencies

Proposed Implementation 1. Documentation of Intent of Local governments and the State to work together on a partnership  Document initial understanding of potential partners, as indicated in action plan and as amended by participants  Make action plan accessible by posting to website  Would declare intention of partners to work together on action plan components and on development of a more detailed partnership agreement over time  It appears that there is significant concern about signing an MOU for this purpose right now

Proposed Implementation 2.Legislature asked to establish Work Group to advance considerations such as:  Liability/risk  Privacy/Confidentiality  Sustainable Funding 3.Legislative Work Group  Co-chaired by a Local Government & State member  Equitable membership for all stakeholders  Local Govts. include counties, cities, and regional agencies  May Include Federal, Tribal, Private, and Citizen ex-officio participants  Would establish a Sub-Committee to work on operational issues 4.Work Group Sub-Committee First task would be to define details of data to be shared Would recommend methods for ongoing management of the partnership (roles/responsibilities) Would work on details of partnership agreement

Next Steps  Finalize Action Plan to reflect Round 2 feedback  Conduct inventory of existing, and needed, data and technology  Document intention to work on partnership together  Draft charter for Legislative Work Group  Ask AOC, LOC, OSACA and SDAO to endorse Legislative Work Group  Ask Legislature to establish Work Group