. Pickard Oaks Homeowners’ Association, Inc. Annual Meeting December 1, 2014

Meeting Agenda Introductions 2014 Year in Review Financial Report and Budget Property Manager’s Report Election of Three Directors Other Business

Introduction Board Members: Art Sherwood - President Tarek Azhari George George Hua Liu Property Manager - CAS: Todd Petherbridge AMS ® CMCA ®

HOA Mission The mission of the Pickard Oaks Homeowners Association is to maintain and improve the value of our real estate investment, within a friendly and comfortable upscale neighborhood.

Landscape Service John Sands Projects: Installed plantings to define property lines near the barn area Fertilized signature oak trees at entrance Installed plant barrier along Bluefield Rd.

Maintenance Activities Removed Barn and prepared initial recreation area Ongoing roof and gutter repairs Continued to replace rotted bottom risers of front steps with PVC Mailbox maintenance and inspection Volleyball court maintenance Cleaned gutters

Management Plan Home inspection service (porch, steps, mailboxes, pickets, screens, entrance lighting) Improve driveway separator appearance - MUST BE WATERED BY OWNER Painting of “A” units Community Rules – Educate and enforce homeowner obligations Begin Phase 2 of Barn project Gather homeowner suggestions for barn area Improved access to homeowner accounts === pickardoaks.org ===

The Board Expiring Directors – Thank You! Tarek Azhari George George Open Nominations for Board of Directors (3 positions) George George Shi Yilun Nominations from the floor Election

Dues Status & Sales As of November 31, 2014 the total delinquencies were $857 This is less than.007% of total annual dues. There have been 2 sales in 2014 and 2 units are currently for sale.

Financial Report 2014 Monthly Expenses, Per Unit: 2014 Budget Projected Actual Admin/Prof. Expenses $ 4 Landscaping and Grounds $ 65$ 67 Insurance and Termites $ 24$ 34 Management Fees $ 17 Repairs and Maintenance, Utilities $ 17 Sinking Fund Obligation $ 40$ 44 TOTAL $167$183

2015 Budget Monthly Expenses, Per Unit: Admin/Professional Expenses $ 4 Landscaping and Grounds $ 65 Insurance and Termites $ 29 Management Fees $ 17 Repairs/Maintenance/Utilities $ 16 Sinking Fund (Privacy fences, painting, roofs & gutters, and barn) $ 40 TOTAL $171

Committees Seeking Volunteers for: Garden Steward Social Neighborhood Watch Facebook Editor

Homeowner Expectations Troublesome activities or trespassing: Call 911 Help your neighbor by moving/protecting newspapers, packages Keep both trash cans OUT OF SIGHT Keep recycling trash clean, and put out once/twice monthly, or when full Water the driveway separators and “fragile” bushes, plants, & trees Keep your property neat No exterior changes without approval

Friendly Reminders Trash/Recycle Cans - Put away out of sight, by end of pickup day Dogs – Clean up after your pet. Carry away waste to YOUR trash can Window Screens are required Insurance Agent - Arthur J Gallagher For certificate of Insurance call:

Neighborhood Watch We need active neighborhood feedback for property value improvement Specific advice is posted on the Pickard Oaks Website – pickardoaks.org Be alert, insure your home contents and betterments. Leave an inside light on Keep your doors, windows, and cars locked Trouble? – CALL 911

Communication Safety and Security – CALL 911 Frequently, talk with your neighbors Update your address with CAS Todd at CAS Call if you don’t have ext Todd will communicate with the Board 24 Hour CAS Emergency number option 3

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