Annual Meeting January 26, 2011

Agenda Introduction of Current Board members Announcements by Officers and Committees Review of 2010 Financials and 2011 Projections Election of Officers Castlewood Park Project Other association business Adjournment

Board Members 2010 NameResponsibility Ben EftingBen EftingPresident Ben Efting Melanie Reyes Melanie Reyes Vice President Melanie Reyes Cathi WiseCathi WiseSecretary Cathi Wise Jim GerlandJim Gerland At Large Jim Gerland Bruce HanksBruce HanksAt Large Bruce Hanks

Committee Chairs 2010 NameResponsibility Tracy WamsleyTracy WamsleyDeed Restrictions Tracy Wamsley Darryl VossDarryl VossArchitectural Committee Darryl Voss Architectural Committee Darryl Voss Lisa NorwoodLisa NorwoodMaintenance Committee Lisa Norwood Pat GarnerPat GarnerFinance Pat Garner Bill ColeBill ColePool Management Bill Cole Amy EftingAmy EftingWeb Master Amy Efting

Announcements & Reports Presidential overview Committee Reports Garage Sale/ Recreation Garage Sale/ Recreation Maintenance Maintenance Architectural Control Architectural Control Deed Restriction Deed Restriction

Garage Sale/Recreation Yard of the Month April through September Winner received Home Depot Gift Card Winner received Home Depot Gift Card April Bayou Oak April Bayou Oak May Beechwood May Beechwood June – 1408 Castlewood June – 1408 Castlewood July Cambridge July Cambridge August – 1205 Bayou Oak August – 1205 Bayou Oak September Beechwood September Beechwood October 2, 2010 annual garage sale 58 participants (versus 70 in 2009) 58 participants (versus 70 in 2009) October 5, 2010 National Night Out Event held at both Castlewood and Applewood parks Event held at both Castlewood and Applewood parks Pool open May through September Fri/Sat/Sun busiest days Fri/Sat/Sun busiest days

Pool Usage No. of people DayMostLeastAverageper hour Saturday Sunday Tuesday Wednesday Thursday Friday

Pool Usage Decline No. of people DayMostLeastAverage Saturday-40 or -22%-20 or -40%-10 or -10% Sunday-10 or -7%-15 or -33%-20 or -20% Tuesday-5 or -4%N/C Wednesday+20 or +20% +5 or +20% N/C ThursdayN/C Friday-10 or -7%-15 or -33% -10 or -12% Overall-45 or -5%-45 or -20%-40 or -8%

9 9 Maintenance Seasonal flowers & mulching of Castlewood & Falling Leaf entrances, medians and falling leaf entrance Castlewood bedding plant replacement More tree removal & replacement (pine beetles) Flag replacement Replace no trespass signs at pool Holiday decorations Pool contract review March – repair pool bottom 2011 Consider pool fence maintenance Landscape contract review July Report street light outages to TNP at (888)

10 Architectural Control Computer review and approval process Converting paper records to electronic for better research access and easier storage 7 requests approved Breakdown by type of Request Pool and Patio combination (1), Fence (1) Pool and Patio combination (1), Fence (1) Mailbox (1), Storm Door (1) Mailbox (1), Storm Door (1) Upstairs Addition (1), Painting (1) Upstairs Addition (1), Painting (1) Storage Building (1) Storage Building (1)

11 Deed Restriction 88 Violation Notices sent 1.Vehicles Cars, Boats, RV’s, Trailers stored in drive/grass Cars, Boats, RV’s, Trailers stored in drive/grass 2.General Appearance Peeling Paint, Window Trim, Mowing, Edging, Weeds Peeling Paint, Window Trim, Mowing, Edging, Weeds 3.Dead Tree Removal 4.Trash should be put to the curb no earlier than the night before trash pickup

12 Financial Review

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14 Financial Review

15 Election of Board Members Two Board openings ACC Chairperson Nominees (2 year term)

Castlewood Park Project Resident and girl scout, Chelsea Coleman, has been approved by the HOA to make improvements to the park to achieve a “Gold Award” from the Scouts Plan is modeled after original HOA proposal Scope is modified and scaled down Removal and/or refurbishing of existing equipment Installation of fall zone, accessible play equipment and walk path Scout fundraising matched by HOA Sign up to volunteer at

17 Other Business Newsletter editor Volunteer sign up FHS Improvements

18 Goals for 2011 Maintain neighborhood property appearance and home value See beginning of Castlewood Park Project Improve financial position of WTHOA Build reserve Build reserve Collect delinquents Collect delinquents

19 Annual Meeting January 26, 2011