2016 Budget Process - Revised Special Committee of the Whole (Budget) June 22, 2015 Presenters: Mike Mayes – Director, Financial Services/Treasurer Amber Chard– Senior Communications Specialist

Topics Review of the 2015 process 2016 Budget Process  Schedule  What’s new Public Engagement & Communications Plan Next steps 2

Continuous improvement  What worked well  What will be improved  What we heard from residents  Ideas and lessons for Review of the 2015 Process

Proposed 2016 Budget Schedule - Overall 4 ACTIVITYDATESTATUS Budget process and community engagement presented to Committee of the Whole for approval by Council June 22IN PROGRESS Treasurer meets one-on-one with Members of Council July to September Community Engagement July to September Fees & Charges for early approval – Committee of the Whole Public Meeting August 31 Fees & Charges for early approval – Council approval September 14 continued...

Proposed 2016 Budget Schedule - Overall 5 ActivityDateStatus Committee of the Whole Presentation – Preliminary draft budget (presentation of Community Engagement results to date) October 19 Draft budget information available to public and on website October 26 Committee of the Whole – Public Meeting on the draft budget November 9 Committee of the Whole - Public Meeting on the draft budget and remaining Fees & Charges November 16

Proposed 2016 Budget Schedule - Overall 6 ActivityDateStatus Date being held for possible Special Committee of the Whole (budget) November 23 Council approval of the Budget and remaining Fees & Charges November 30 Committee of the Whole - additional date for budget deliberations if required December 7 Council - additional date for budget approval if required December 14

Administrative Guidelines for the 2016 Budget Maintain the same level of service for a growing municipality Inflationary pressures Annualization of 2015 enhancements CYFS implementation of Fire Master Plan Update Implementation of the Recreation Master Plan (Playbook) Fees and charges target increase of 3.5% for volume and rates 7

What’s New Council strategic priorities Improvements in internal efficiencies and effectiveness 10 - year capital budget 4 – year operating budget outlook 8

Public Engagement and Communications 9 You can have say in how Newmarket spends your tax dollars -Newmarket Era, January, 2015 “There are several ways you can make your voices heard.” “We encourage all residents to get involved and help shape the future of Newmarket.” “Public engagement is an integral part of the budget process.” “Results will… help Council know how residents would like to see tax revenues invested.”

Public Consultation and Engagement 10 INFORM Residents of the 2016 budget process, key dates and engagement opportunities. ENGAGE and Inspire residents to ‘Get Involved’ and let us know how they would like to see their tax dollars spent.

Online budget tool 11 SERVICE CATEGORY 2013 Average Choice Incl. maintain 2014 Average Choice Incl. maintain 2015 Average Choice Incl. maintain Bylaw Licensing Services98.4% 99.7%96.16% Community Programs/Events99.8% 100.5%98.42% Facilities, Parks and Trails101.5% 101.8%100.38% Fire Services99.1% 99.2%96.57% Planning and Development Services99.1% 101%98.09% Public Library Services98.6% 100.6%96.96% Roads, Bridges and Sidewalks101.5% 101.8%102.08% Solid Waste Management100.3% 99.73% 2014 Community Survey: 84% of residents felt they were receiving fair value for their taxes and 95% of residents are satisfied living in Newmarket.

Tactics 12 Website Community events Media releases Advertisements Budget tool Social media Focus group E-newsletters Mail out

Next Steps 13 Treasurer to meet one-on-one with Members of Council Start of community engagement Presentation of preliminary draft budget on October 19

14 Questions?