DUA Project Quality UnEmployment System Transformation Employment and Wage Detail Filing Process: Pre and Post 2010

2DUA QUEST Project Agenda What’s New? Employment and Wage Detail Filing Process Employment and Wage Detail Process – DUA Subject Employer Employment and Wage Detail Process – DUA NON- Subject Employer Why is this change required? When is the Change Effective? QUEST System Demo

3DUA QUEST Project What’s New? All Employers must file a single Quarterly employment and wage filing at detail level with DUA: ─ Subject: Contributory and Reimbursable ─ Non-Subject Employers In addition to the detail filing for the fourth quarter 2009 and adjustments prior to 4 th quarter 2009 will require filing wages at the employer gross level. DUA QUEST will calculate contributions due Excess wages no longer need to be tracked Out-of-State wage credit ─ A manual process will be used to establish this credit All Employer Representatives must register with DUA

4DUA QUEST Project Employment and Wage Detail Process Based on the Filing Quarter and Employer Subjectivity Employers/ Agents will need to file: ─ Gross Employer Level and Employment and Wage Detail at Employee level OR ─ Only Gross Employer Level OR ─ Employment and Wage Detail at Employee level

5DUA QUEST Project Employment and Wage Detail Process – DUA Subject Employer

6DUA QUEST Project Employment and Wage Filing Rules – DUA Subject Employer Filing Rules For Original and/ or Adjustment Submission rd Quarter and Prior2009 4th Quarter New File Format st Quarter and Beyond File Employment & Wage Filing at DETAIL Employee Level. Report gross wages, DOR withholding wages, and employment data for each employee. File format available on DUA QUEST website: L0=Home&L1=Government&L2=Departments+and+Divisi ons+(EOLWD)&L3=DUA+QUEST&sid=Elwdf OptionalRequired File Employment & Wage data using the current filing format for FORM 1 (UI). Report the Gross Wages; Taxable Wages, Excess Wages, and Employment Data at Employer Level using the current file format. File format available on DUA QUEST website: L0=Home&L1=Government&L2=Departments+and+Divisi ons+(EOLWD)&L3=DUA+QUEST&sid=Elwdf Required NA File Employment & Wage data using the current filing format for FORM 1700 (UHI). Report the Gross Wages; Taxable Wages, Excess Wages, and Employment Data at Employer Level using the current file format. File format available on DUA QUEST website: L0=Home&L1=Government&L2=Departments+and+Divisi ons+(EOLWD)&L3=DUA+QUEST&sid=Elwdf Required NA

7DUA QUEST Project Employment and Wage Detail Process – DUA NON- Subject Employer

8DUA QUEST Project Employment and Wage Filing Rules – DUA NON- Subject Employer Filing Rules For Original and/ or Adjustment Submission rd Quarter and Prior2009 4th Quarter New File Format st Quarter and Beyond File Employment & Wage Filing at DETAIL Employee Level. Report gross wages, DOR withholding wages, and employment data for each employee. File format available on DUA QUEST website: L0=Home&L1=Government&L2=Departments+and+Divisi ons+(EOLWD)&L3=DUA+QUEST&sid=Elwdf OptionalRequired File Employment & Wage data using the current filing format for FORM 1 (UI). Report the Gross Wages; Taxable Wages, Excess Wages, and Employment Data at Employer Level using the current file format. File format available on DUA QUEST website: L0=Home&L1=Government&L2=Departments+and+Divisi ons+(EOLWD)&L3=DUA+QUEST&sid=Elwdf NA File Employment & Wage data using the current filing format for FORM 1700 (UHI). Report the Gross Wages; Taxable Wages, Excess Wages, and Employment Data at Employer Level using the current file format. File format available on DUA QUEST website: L0=Home&L1=Government&L2=Departments+and+Divisi ons+(EOLWD)&L3=DUA+QUEST&sid=Elwdf NA

9DUA QUEST Project Why Does DUA Require Pre and Post 2010 Filings? The Commonwealth of Massachusetts’ DUA is the only UI Agency that collected Gross Wages, Excess Wages and Taxable Wages as the means to determine Contributions Due. This Process has been in place for decades. All Legacy Data is in this format and drives the calculation of employer rates. We will change the process beginning in 2010 We can not alter Q since the prior three quarters data is already established using the old process. Adjustments prior to 2010 have to use the Legacy process as well. Q4 detail is required because DOR will no longer collect wage detail data in Q4. This is required for Benefit claims.

10DUA QUEST Project When is the Change Effective? The Project officially began in June of Planning, Requirements, Business Process Design for Revenue is complete Application Design is near completion Application Testing will begin Feb We are planning full deployment in the November/December 2009 Timeframe

11DUA QUEST Project QUEST System Demonstration Employment & Wage - DETAIL Wage Level (New File Format) Employment & Wage - Gross Wage Level (Same Filing Format as submitted to DUA today)  See Demo’s on DUA QUEST web page:  File Upload or  Manual File or  Prior to 2010