Using Microsoft Project for Implementation of Six Sigma Projects A Tools and Tips Presentation Nora Gessert, Pcubed

Six Sigma is Defined as… A problem scheduled for a solution that has a set of metrics that can be used to set project goals and monitor progress.”

SigmaParts per million 6 sigma3.4 defects per million 5 sigma233 defects per million 4 sigma6,210 defects per million 3 sigma66, 807 defects per million 2 sigma308, 537 defects per million 1 sigma690,000 defects per million

Six Sigma Project Selection The project is linked to business priorities The problem is of major importance to the organization The project has a reasonable scope (3-6 months) The project defines clear quantitative measures of success The projects ’ importance is clear to the organization The project has the support and approval of management

A Project is Defined as…. “A temporary endeavor undertaken to create a unique product or service” PMBOK Initiate Plan Execute Control Close Project Management Phases

Define Work Break down structure Phases (DMAIC) Milestones Durations (variation) UCL/LCL Voice of the customer Project scope Cause and effect prioritization CTQ’s Identify process SIPOC MSP6 Sigma

Measure Plan for collecting data Validate measures Sample size Preliminary measures to provide direction Baseline measure of current performance Key process input variables Pareto, Histogram, Run charts Baseline Sigma level 6 Sigma

Measure Timing Resource Time & Material Cost Variation to Plan Earned Value (BCWP/ACWP) Graphical Analysis Baseline(s) Critical Path Items Baseline/Deadlines Spec Limits Cycle time PERT (Performance Evaluation & Review Techniques) MSP

Analyze Variation Baseline variations Milestone variation Task Errors/Variation Cycle time Hour/Week/Month Number of Defects (tasks) MSP

Analyze All things statistical Test hypothesis Look at variation and variables 6 Sigma

DefineAnalyze Measure Improve Control 1 st Round 2 nd Round DMAIC Process

Improve Brainstorm NGP Cost/Benefit Pilot Implement Plan Changes (revise) “Should Be” Plan 6 Sigma

Control Views with UCL/LCL by Task Audits Baseline tracking Milestone tracking Control plan as part of the project Mistake proofing Control chart Update SOP Reaction Plan Corrective action Performance measures MSP 6 Sigma

Features Consolidated master project Resource management (BB allocation) Cost management Reporting Export to Excel, others Imbedded and Hyperlinked Documents

Sample Plans

Questions? ext. 259