8/25/ Ask Matt - May 2011 – Critical Issues to Address Now Matt Carver, J.D., Director of Legal Services tel fax

2 8/25/2015 Critical Issues to Address Now Communicate with your staff about not losing their temper with students as we approach the waning weeks of the school year.

3 8/25/2015 Critical Issues to Address Now Common Scenario #1 –  End of the school year.  Veteran staff member – Teacher or Administrator.  It is later in the afternoon.  Staff member feels that student is not only being disobedient but disrespectful.  Staff member loses temper (e.g., raises voice at student, waves finger at student, grabs student forcefully by the arm or back of the neck to move student to another location or to force the student to sit down).

4 8/25/2015 Critical Issues to Address Now Common Scenario #2 –  Bus driver or other classified staff member.  Elementary age student is out of control.  Staff member loses temper and improperly restrains or moves student. (e.g., drags student down hallway) Also, consider another story that an administrator shared with me this year, where a bus driver stopped a school Suburban to settle a student down, and the student unexpectedly exited the vehicle. Fortunately, no one was hurt.

5 8/25/2015 Critical Issues to Address Now Update your policies during the coming months, so that your building or district is prepared for next school year.

6 8/25/2015 Critical Issues to Address Now Update your policies - Attendance Policy (1) Clarify definition of excused absences State that the administration will consider certain factors when determining whether an absence is excused or unexcused, but has the final authority on the matter. (2) Ensure that the policy does not combine excused with unexcused absences for disciplinary purposes

7 8/25/2015 Critical Issues to Address Now Update your policies - Attendance Policy (cont.) (3) Try to coordinate number of required days for compulsory students, so all districts in your county have the same standard. This makes the county attorney’s job much easier. (4) Make sure that policy does not provide that students will receive a zero or “F” for all work on days of unexcused absences. Even with unexcused absences, students may be allowed to make-up work. Unexcused absences may impact participation points. (5) Equation between tardies and unexcused absences must be reasonable. (e.g., one tardy may not equal one unexcused absence)

8 8/25/2015 Critical Issues to Address Now Update your policies - Cell Phones and Technology Policies (1) Add language to policies which states that students and visitors may not capture/record video, audio, or photos on school property without permission of school staff. Include exception for games, school events, when participants are being photographed or recorded.  (e.g., dancing teachers) (2) Clarify the procedures for confiscation or other discipline relating to improper use of cell phones and other personal technology,  (e.g., ensure confiscation procedures are widely understood)

9 8/25/2015 Critical Issues to Address Now Update your policies - Cell Phones and Technology Policies (3) Have clear standards as to when staff may use technology for personal use during the school day.  Remind staff about open records implications  Staff should never use technology for personal reasons if it will interfere with supervision (e.g., employee texting when s/he should be supervising recess) (4) Staff should not use school technology for personal forum or business purposes.

10 8/25/2015 Critical Issues to Address Now Update your policies - Cell Phones and Technology Policies (5) Acceptable Use Policy (AUP) should clarify that standards apply even when students or staff are using personal devices through school Wi-Fi.

11 8/25/2015 Critical Issues to Address Now Update your policies - Search & Seizure Policy (1) Clarify that school personnel may search personal technology and other property if they have reasonable grounds to suspect that the student has violated school policies or the law. (2) Identify level of searches that certain staff members may perform. (e.g., teachers vs. administrators) (3) Clearly state in policy and inform students and parents about when the school may use breathalyzers, drug dogs, or perform locker or vehicle searches.

12 8/25/2015 Critical Issues to Address Now Update your policies - Good Conduct Policy (1) Update your Good Conduct Policy so that students may be disciplined for making disparaging comments about others away from school. SAI’s sample has new language. (2) Decide whether your school wishes to provide for more severe punishments if a student is using alcohol at a party, rather than just being present at the party. (e.g., designated drivers)

13 8/25/2015 Critical Issues to Address Now Whether in policy, or elsewhere, clarify to parents when school officials will contact them if a student is being questioned.  Iowa Code requires that law enforcement must attempt to contact the parents or guardians of minors if they are “taken into custody” for questioning.  Some schools contact parents whenever law enforcement is questioning their children, regardless of whether the child has been taken into custody.

14 8/25/2015 Critical Issues to Address Now Whether in policy, or elsewhere, clarify to parents when school officials will contact them if a student is being questioned.  Maintain supervision of students when outside individuals are questioning them at school.  Parents do not need to be contacted every time a school employee, such as a counselor or administrator, meets with a student. Some parents make such demands to school officials.

15 8/25/2015 Critical Issues to Address Now - Questions ???????