School Site Council (SSC) Training Secondary Level: 12 member minimum Middle School: Can choose not to have students if the local governing board (school board) has adopted that into policy. Fall 2011

Agenda SSC Background Responsibilities of SSC Composition of SSC Membership Selection Process Roles of Officers Roles of School Principal Advisory Committees Rules of Order Bylaws   Record Keeping SPSA Data Reports Categorical Funds PI, AYP and API Annual Notification of UCP Fall 2011 SUHSD

SSC Background School Site Councils are a major part of the overall decision-making structure at each school. They are a very special group of people who are elected by their peers to represent the members of a school community. Their primary role is to guide the student achievement process to ensure that the needs of all students are specifically addressed in the Single Plan for Student Achievement (SPSA). Fall 2011 SUHSD

SSC Responsibilities Council Composition – Minimum of 12 (School Staff 50% - Parents/Community & Students 50%) Election of Officers Chair, Vice-Chair, Secretary Rules of Order Records – Maintain for a minimum of 3 yrs. (agendas, sign-in sheets, mtg. minutes – send to Special Projects Office each month) Program Improvement (PI) Single Plan for Student Achievement (SPSA) Fall 2011 SUHSD

SSC Composition 12 Member Minimum Staff – 50% 1 - Principal: The principal is always a voting member. 4 - Teachers: Always make up the majority of the staff. 1 - Other Staff (non-teaching): Certificated Personnel (Counselor, School Psychologist, Librarian, Asst. Principal) Classified Personnel (Office staff, Technicians, Instructional Aides or Food Services). Parents/Community & Students – 50% 3 – Students 3 - Parents/Community: Parents and Community members cannot be employees of the school. Ed. Code 52852 Fall 2011 SUHSD

SSC Membership Process Elections are held annually (Fall) Members are chosen by their peers: Teachers select teachers Parents select parents/community members Other (non-teaching) School Staff select other school staff Students select students Not through an ASB position Bylaws should specify: Means of selection (ballot or open meeting) Terms of Office (1 yr. vs. 2 yrs.) Notice of elections for each peer group Responsibilities and time commitments Fall 2011 SUHSD

Roles of Officers Once a membership is established officers must be elected. Chairperson – Presides at all meetings of the council, organizes, convenes, and leads meetings of the council, and has voting rights. Vice Chairperson – Substitutes for the chair in his or her absence. Secretary – Records maintained at site and sent to Special Projects office each month Agendas Sign-in Sheets Meeting Minutes Fall 2011 SUHSD

Roles of School Principal Is always a member. Is a voting member of the council. Provides program information and leadership. Interprets policies and regulations. Administers the school level activities of the approved plan. The principal may not veto council decisions nor make any changes to the SPSA after it has been approved by the council. Fall 2011 SUHSD

Advisory Committees The SPSA must be developed with the advice, review, and certification of any applicable school advisory committees. Such groups include: English Learner Advisory Committee (ELAC) Special Education Advisory Committee (SPEDAC) Gifted and Talented Education Advisory Committee (GATE) Parent and Teacher Association (PTA) Fall 2011 SUHSD

Rules of Order Meetings must be open to the public. (The Green Act, CA Ed. Code 54421) Meeting notice must be posted 72 hrs. in advance with date, time and location. Requires the posted agenda to contain a brief general description of each item of business to be discussed. (The Brown Act, CA Ed. Code 54950) Requires public access to meetings and to allow the public to speak. Fall 2011 SUHSD

Rules of Order The public may address the council on items within the jurisdiction of the council. (The Green Act, CA Ed. Code 54421) SSC cannot act on an item not described on the posted agenda unless, by unanimous vote, it finds a need for action unknown when the agenda was posted. Questions and brief statements of no impact on students or employees that can be resolved by providing information need not be described on the posted agenda. Violations require that the item must be reconsidered at the next meeting after public input. Fall 2011 SUHSD

SSC Bylaws Each SSC is required to have a set of rules under which it will conduct business. The Bylaws must be reviewed annually and should include: Membership Composition (50% Staff + 50% Parents/Community Members & Students) Replacement of Members (Alternates/Termination of members) Election Procedures (When, Where, How) Term of Office (1 or 2 yrs) Quorum (50% + 1 – Check Site Bylaws for Member Composition) Meeting Schedule (for the year) Committees (Election, Analyze Data, Funding Possibilities) Fall 2011 SUHSD

SSC Record Keeping Sites must maintain records for a minimum of 3 years and submit the following records to the district: Elections (annually in the Fall) Official Correspondence Agendas Sign-In Sheets (each meeting) Minutes of Meetings (which include attendance, discussion, recommendations, and actions) Evidence of input from school advisory committees Bylaws (reviewed annually) Copies of SPSA (reviewed/revised annually) Parent Involvement Policy - PIP (reviewed/revised annually with Title I Parent Input) Home/School Compact (reviewed/revised annually with Title I Parent Input) School Safety Plan (reviewed/revised annually by March 1st) Fall 2011 SUHSD

Single Plan for Student Achievement (SPSA) Revise Improvement Strategies and Expenditures Reaffirm or Revise School Goals Approve and Recommend SPSA to Local Governing Board Reach Desired Outcomes Seek Advisory Committees Input Monitor Implementation Measure Effectiveness of Improvement Strategies Fall 2011 SUHSD

Student Performance Data Reports Fall 2011 SUHSD

Description of Funding: Categorical Funds Description of Funding: Title I - 30100 Title III/LEP – 42010 Migrant - 30600 EIA/LEP – 70910 Gear Up – 58100 (AHS only) QEIA – 74000 (LPMS only) Fall 2011 SUHSD

Categorical funds must be: Guidelines: Provide direct instructional support to students to improve academic achievement. Supplement the district’s core program. Support Professional Development. Foster Parent Partnerships. Categorical funds must be: Reflected in the SPSA. Approved by the SSC. Fall 2011 SUHSD

Program Improvement (PI) Program Improvement (PI) is a sanction applied to Title I schools not achieving their annual achievement targets after two consecutive years. Federal Title I law and NCLB prescribe the following improvement sanctions: Year 1 – PI (School Choice/Revise Plan) Salinas High and Everett Alvarez High School Year 2 – PI (School Choice/Supplemental Educational Services/Revise Plan) Alisal High and North Salinas High School Year 3 – Corrective Action (School Choice/SES/Decrease Management Authority) Year 4 – Restructuring (School Choice/SES/Restructuring Plan) Year 5 – Implementation of the Restructuring Plan (School Choice/SES) El Sausal Middle and Harden Middle School Washington and LaPaz Middle Schools (5+) Fall 2011 SUHSD

Adequate Yearly Progress (AYP) under No Child Left Behind (NCLB) The primary objective of the SPSA process is to support data-driven decision making to improve teaching and learning. AYP – Federal (the goal of 100% proficiency in Reading and Math by school year 2013-14) 5 performance levels (Advanced, Proficient, Basic, Below Basic and Far Below Basic) Three primary elements: Tests in English Language Arts and Math CAHSEE and Middle School CST’s Annual reports about students’ progress toward proficiency. Increasingly serious consequences for schools and districts that repeatedly fail to make “Adequate Yearly Progress.” Fall 2011 SUHSD

Academic Performance Index (API) California Public School Accountability Act 1999 Numeric Scale 200-1000 Target 800 Measures the growth a school is achieving Fall 2011 SUHSD

Annual Notification of the Uniform Complaint Procedures (UCP) Notification for students, employees, parents/guardians, school/district advisory committees, private school officials and other interested parties. SUHSD has established procedures to address allegations of unlawful discrimination and complaints alleging violation of state or federal laws governing educational programs. Fall 2011 SUHSD