Technology Planning Why & How

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette What is a Technology Plan?  A long ranged plan outlining technology use in the district over the next three year period.  A document that is futuristic in nature.  A plan which is inclusive of technology related items.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette What is a Technology Plan?  Provides documentation of requested telecommunications services through E- Rate funding.  Provides a framework for the use of telecommunications and information technologies in a school.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette What is a Technology Plan? A plan that is written to include room for new opportunities, open to revision, and NOT a static document. Technology planning should NOT be viewed or treated as a separate exercise dealing primarily with hardware and telecommunications infrastructure. There must be connections between: There must be connections between: a plan for professional development a plan for and curriculum integration. physical infrastructure

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette CHAPTERS OF PLAN Chapter 1 Vision and Goals Chapter 2 Technology Integration & Professional development Chapter 3 Infrastructure & Implementation

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette CHAPTERS OF PLAN Chapter 4 Action Plan Chapter 5 Policies Chapter 6 Funding Sources Chapter 7 Evaluation

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette How long is a Plan valid?  Approved Technology Plans should cover a period of not more than three years.  All approved plans should include provisions for evaluating progress toward the plan's goals, and ideally, these assessments should occur on an annual basis.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Why have a Technology Plan?  E-rate Funding The Federal Communications Commission requires that purchases be based on an approved Technology Plan.  Title II, Part-D funding formula (consolidated application) competitive grants  Supports the School Improvement Plan

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Why have a Technology Plan?  To ensure that you have secured the resources you need to make effective use of your telecommunications services and Internet access, including: computers and peripheral equipment, staff training, software, and a budget for operating costs and maintenance.  To provide an evaluated plan in the progress toward reaching your established goals.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Technology Committee:  The Technology Committee should include the committee that worked on the plan.  They should be a cross section of different stakeholders in your district –Parent, teacher, student, administrator, community member, school board member –Need to list each member and cross-section they represent –Times and Dates should be listed for committee meeting

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Vision:  The Technology Vision needs to include your district's mission with how technology relates to it. –It needs to be futuristic in nature. –Plan should be long-range in nature  The Technology Plan should provide sufficient information about the school's education objectives to validate the use and incorporation of requested E-Rate services and technology use. –Include district’s educational mission and connect technology to it.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Needs Assessments  Why do a Needs Assessment: –It will provide real data from the school’s customers (i.e. staff, students, parents and community, graduates) about the needs, perceptions, wants of the district. –It helps to determine documented areas of high and immediate needs rather than perceived needs of a small group. –It provides documented evidence when determining priority of needs. –It helps to formulate goals. –It provides a starting point for setting measurable and attainable goals

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Needs Assessments  Write a short concise summary of what the district is currently doing in the use of technology. Include present information about: - staff’s level of integration - staff’s level of integration -state of infrastructure -state of infrastructure -level of connectivity -level of connectivity  List All types and sources of data collected - Survey (students) -Tech Assistance logs (staff) -Test Scores (students)

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Needs Assessments  Explain what areas were assessed and reasons for assessment. -Available resources -Skills -Current access -Future needs  Explain how the data was used to formulate goals and objectives. Ex. All groups surveyed indicated a need for more training in the use of technology as indicated by the compiled data on page 5.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Goals and Objectives  Staff Development Goals  Curriculum Integration Goals  Infrastructure Goals  Student achievement and learning Goals

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Goals and Objectives  Explain how the goals support your vision.  Explain how the goals address the learning of students.  Make the goals clear, concise, measurable and attainable.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Chapter 2 Technology Integration & Professional Development

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Technology/Curriculum Integration Explain how your Technology Plan relates to your district’s Consolidated Application/School Improvement Plan

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Technology/Curriculum Integration Explain the process your district is now using to integrate technology into the curriculum. Explain your district’s plan for assisting staff with the integration of technology in the future.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Technology/Curriculum Integration Explain how your district is currently addressing distance learning in the curriculum. Explain how your district plans to address distance learning in the future.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Professional Development   Explain the content of your staff development trainings (i.e.—integration training, personal skills enhancement training, maintenance and support training, distance learning training, new technologies, etc. )   Remember, this includes both certified and non-certified staff.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Professional Development Explain how the scope and sequence of staff development training will be determined in your district. Explain how your district will support technical issues.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Professional Development Explain how your district is currently addressing staff development in the area of distance learning. Explain your district’s plan for addressing the future needs of distance learning.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Professional Development Explain the PD follow-up that will be provided for ALL planned staff development trainings. –Are there classes or workshops available to your staff on an ongoing basis within your district?

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Chapter 3 Infrastructure & Implementation

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette INFRASTRUCTURE List the districts technology inventory (such items as Computers, Servers, Hubs, Cameras, Graphing Calculators, TV’s, Telecommunications equipment, Distance Learning Equipment, etc) Public Districts meet this requirement through the annual technology survey submitted to the K- 12 Data Center. Private Schools who do not utilize the above site (which is available to them) for inventory will need to address this item in detail and must be kept on file at the district for audits

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette INFRASTRUCTURE Describe what records management information you are maintaining on the district’s technology equipment. (i.e. Hard drive size, RAM, Processor speed, video capability, networked, etc). List software licenses and quantity of each. Explain the district’s software review and new purchase plan to replace outdate software.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Facilities and Model Classroom Configurations This section is to provide a reference point for new purchases in relation to the district’s current infrastructure. Its purpose is to help show a need or provide evidence of current infrastructure when developing a plan for replacement and new equipment.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Facilities and Model Classroom Configurations Include your present facility and configurations as a schematic. This section MUST include: – –a schematic of your districts LAN/WAN Configuration including firewall, servers, routers/hubs, switches. – –a schematic of a typical classroom including number of RJ45 end connectors and total networked computers – –a schematic of a typical lab setting including number of RJ45 end connectors and total networked computers.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Chapter 4 Action Plan

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Three Year Action Plans Provide an Action Plan for each goal. Action Plans must include: – –all goal activities, timelines, person(s) responsible, projected funding and assessment plan.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Action Plans Goal: (state your district’s goal here) ActivitySpecific goals and objectives the activity addresses as stated in the district’s technology plan Person (s) responsible TimelineProjected Cost Assessment used to measure impact

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Chapter 5 Policies

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Policies   Explain how the district addresses personal use of online services for: students and staff   Explain the consequences for violating your Acceptable Use Policy for: students and staff.   Explain how the district controls access for: students and staff

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Policies Explain how the district addresses ownership of software and data. Explain how the district protects confidentiality of records.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Distance Learning Policy Explain how your policy addresses video-conferencing AND internet-based distance learning (e.g. WebCT)

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Distance Learning Policy (cont) Include a distance learning mission statement; Academic - Academic calendars, accreditation of programs, course quality, course and program evaluation, Carnegie units, grading, admission, and curriculum review and approval processes; Fiscal, Geographic, Governance - Tuition rates, consortia agreements, contracts with collaborating organizations, board oversight, administration cost, and tuition disbursement;

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Distance Learning Policy (cont) Faculty – Compensation and workloads, design and development incentives, staff development, and faculty support; Legal – Intellectual property agreements and copyright; Student - Student support, academic advising, library services, student privacy; and Technical – Technical support, hardware/software, and access.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Children’s Internet Protection Act Explain the district’s CIPA safety policy and this policy must include the use of filters to protect against access to the visual depictions outlawed in the act. Address: – –access by minors to inappropriate matter on the Internet and the web; – –the safety and security of minors when using electronic mail, chartrooms and other forms of direct electronic communications; – –unauthorized access, including so-called “hacking”, and other unlawful activities by minors online; – –unauthorized disclosure, use, and dissemination of personal identification information regarding minors; – –measures designed to restrict minors’ access to materials harmful to minors

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Children’s Internet Protection Act Describe the district’s policy for monitoring and updating blocking/filtering software.. Provide date(s) the district conducted a public meeting(s) on Internet safety / technology protection, noting any actions taken.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Three Year Telecommunications Services and Equipment. Explain the district’s plans for the future procurement and expansion of telecommunication services and equipment. –Include how the district will acquire additional equipment; –Explain what kinds of equipment will be acquired and; –Include plans for maintaining and upgrading the current system.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Three Year Telecommunications Services and Equipment. Explain your policy for usage/maintenance/upgrading of telecommunications equipment (i.e. cellular phones, pagers, two-way radios, answering machines, voice messaging systems, etc.) Explain the district’s plan to maintain, review and update obsolete technology.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Policies Need to Attach All Policies that your districts has on hand in regards to Technology. Some examples: – –AUP – –Distance Learning Policy – –CIPA – –Telecommunication Policy

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Chapter 6 Funding Sources

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Funding Sources Explain the funding sources for each activity in the district’s Technology Plan. – –Telecommunication Services – –Hardware – –Software – –Professional Development – –Other Services identified in the technology plan

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Funding Sources May be a narrative or table Activity (from action plan) Category of funding (listed above) Funding source

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Chapter 7 Evaluation

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Evaluation   Describe the process for evaluating the district’s overall Technology Plan.   Describe the continuous evaluation process of this technology plan. Include how the evaluation process will adapt for changing circumstances, new technologies and changing needs of the district.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Evaluation  Explain the measures taken for evaluating the impact of the plan on student performance.  Explain the process should the Technology Plan need adjustments made prior to expiration date (note updates/addendums can be submitted yearly on a three year approved plan).

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Evaluation  If this plan requires District Board of Education approval include the date approved.  Amend and submit all revisions made during the cycle of this plan in a timely manner to the South Dakota Department of Education.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Seven (of many) Sins to Avoid: One or two people write the plan the night before it's due. The Technology Coordinator does all of the planning. No one, especially parents or the community, sees the plan until it's done. The plan could be mistaken for a shopping list. Teachers' needs are not addressed (because teachers don't like surveys). The technology support system consists of a computer repair class offered at the community college. Planning for curriculum integration is postponed until more hardware is available.

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Useful Websites Acceptable Use Policies Children’s Internet Protection Act Guiding Questions for Technology Planning - North Central Regional Technology in Education Consortium (NCRTEC) Learning Through Technology: A Planning and Implementation Guide Pathways to School Improvement The CEO Forum on Education and Technology - STaR Chart Self- Diagnostic Tool The National Educational Technology Standards (NETS) Project

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Useful Websites (cont) Microsoft Technology Planning A Guide for Drafting Comprehensive and Effective Computer Policies Children’s Internet Protection Act Netsmartz Sonic Wall Technology Coach National Board for Professional Teaching Standards Technology Plan Requirements SDCybersafe **

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette Useful Websites (cont) Needs Assessments t/sdresources2.html t/sdresources2.html **

2004 Sessions for 2005 Cycle Peg, Gay, Mark, Jeanette For More Information… Contact Gay Pickner or Peg Henson: –Department of Education 700 Governors Drive Pierre, SD 57501