Application of ISO 9001:2008 in the public sector Alfred Urfer Member of the Executive Board Swiss Association for Quality- and Management Systems July © Copyright SQS

2 Contents 1.Introduction 2.Exemples of Management Systems in Central Government (CH) 3.Achievements 4.Challenges of ISO 9001: Conclusion © Copyright SQS

1. Introduction 1/2 History of ISO 9001  First Edition 1987  Revisions 1994, 2000, 2008  Introduced in over 175 countries  Worldwide over 1'000'000 certificates 3 © Copyright SQS

Introduction 2/2  Top five Countries : China, Italy, Japan, Spain, India  Number in Public Administration : over  e.g. Switzerland : over 300 (approx : 140 Local, 80 District, 80 Central)  Perspective : Number still growing 4 © Copyright SQS

2. Exemples of Management Systems in Central Government (CH)  Federal Roads Office  Federal Office for Civil Protection  Federal Office of Public Health 5 © Copyright SQS

Federal Roads Office Federal Department of the Environment, Transport, Energy and Communication Main topics:  National Roads (incl. Maintenance)  Traffic flow  Road Safety 6 © Copyright SQS

Federal Roads Office 7 © Copyright SQS 0. Management Core business (product groups) 8. Support 0.0 Office management8.0 Finance and Controlling 0.1 Information and communication 1 Road networks 8.1 Procurement 0.2 Design8.2 Land acquisition 0.3 Further development 2 Street infrastructure 8.3 Central computer department 0.4 Personnel8.4 Services 0.5 Auditors8.5 Implementation support 3 Street traffic 8.6 Document management 8.7 Security 8.8 Language services 1. Office Concept 2. Organisation chart 3. Signatures and competence regulations 4. Process owner matrix 5. Abbreviations and terms 6. Budget 7. News Mandate ASTRA 2007 – 2011 Performance agreement 2009

Federal Roads Office July © Copyright SQS

Federal Office for civil Protection Federal Department of Defense, Civil Protection and Sport Main topics:  Civil Protection Activities (coordinates provision of nuclear shelters, organisation and help in case of earthquakes, floods, fires, landslides e.g.)  Support for district and local authorities 9 © Copyright SQS

Federal Office for civil Protection 10 © Copyright SQS

Federal Office for civil Protection 11 © Copyright SQS

Federal Office of Public Health Federal Department of Interia Affairs Main topics:  Social Security  Health  Education, Science, Research  Culture  Statistics  Meteorology 12 © Copyright SQS

Federal Office of Public Health 13 © Copyright SQS

Federal Office of Public Health 14 © Copyright SQS

Federal Office of Public Health 15 © Copyright SQS

3. Achievements 1/2 Processes defined and controlled Organisation and resonsibilities set Leader involvement Overall quality improved Better service to the public Transparency improved 16 © Copyright SQS

Achievements 2/2 17 © Copyright SQS Better use of Ressources Efficiency gained Effectiveness improved Preventive and corrective action (systematically) Continual improvement Change managmenet support Conciousness and awareness of the empoyees improved Recognition in public and other organisations

4. Challenges when introducing ISO 9001:2008 Management involvement and support Adequate personal ressources and qualification Knowledge in process management Avoid lots of paper Avoid theoretical approach only Do not limit to set the basic standards only Sufficient ressources for up-keeping Other targets in addition to Certification 18 © Copyright SQS

5. Conclusion A mangement system according to ISO 9001:2008 supports the management and improves the quality of work in public administration. It has to be adopted to the size and nature of the organisation. The culture and way of leadership have to be taken into account and reflected in the system. The certification can be the start for business excellence. 19 © Copyright SQS

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