Karmey Olson Education Program Consultant Career, Standards and Assessment Services Kansas State Department of Education August Kansas Civil Rights

A Little About Myself….. BS “Home Economics” Masters in Teacher Technical Education Former Teacher at Kaw Area Technical School/Topeka – 12 ½ Years KSDE for 18 years

Selection Process Basis of selection: The analysis of career and technical education enrollment data in relation to total institution enrollment data  KIDS and CaTE Reports (Data submitted by local USD’s)  Last complete fiscal year

When Making the Selection….. Focus areas of the enrollment data: ■Underrepresented gender by enrollment; ■Disproportionate enrollment by race/ethnicity/national origin; ■Disproportionate enrollment by disability, limited English proficiency, and economic disadvantaged; and ■Date of the last on-site review;

Selection Process, continued Secondary sub-recipients are selected annually for comprehensive on-site reviews. ■The secondary sub-recipients will be ranked in the four categories as described above within the five subsets. ■The USD's with the highest score within each of the five (5) subsets will be selected for an on-site review. ■A sixth secondary sub-recipient is selected based on the highest score among all secondary sub-recipients not previously selected. ■Should two Unified School Districts within a single subset have equal scores the USD with the highest Special Populations score will be the determining factor for the on-site review site within that subset. ■If a sub-recipient, which has been selected for a comprehensive on-site review, cannot be visited in the year for which it has been selected it will be added to the sub-universe of the following year. ■The secondary sub-recipient with the next highest score within the subset will be visited as an alternative.

Example Gender Form SECONDARY Gender Educational Institution Name Percent of Female Enrollment in CTE Programs Percent of Female Enrollment in Institution Difference/ Points USD USD 001 No Data 100 USD USD USD USD USD USD USD USD USD USD USD USD

Example Ethnicity Secondary Ethnicity Educational Institution Name Percent of Minority Enrollment in CTE Programs Percent of Minority Enrollment in Institution or County Difference/ Points USD USD 001No Data 100 USD USD USD USD USD USD USD USD USD USD USD USD

Example Special Populations SECONDARY FORM C - Disability, Limited English Proficiency and Economic Disadvantaged CTE Enrollment Special Populations Demographics Institutional or County Special Populations Demographics Educational Institution Name LEPDisability Economic Disadvantaged TOTAL Disability LEP Economic Disadvantage d % Point s % % %% USD USD 001 No Data 100 USD USD USD USD USD USD USD USD USD USD USD USD

Example Date of Last On-Site Visit SECONDARY DESK AUDIT FORM D – Date of Last On-Site Educational Institutional NameDate of last on-sitePoints USD USD USD USD USD USD USD USD USD USD USD USD USD USD LEGEND Points No Record years years3 5-9 years1 1-4 years0

Example Totals SECONDARY TOTALS Educational Institution Name Form A: Gender Form B: Ethnicity Form C: Disability, LEP, Economic Disadvantaged Form D: Last on-site TOTAL USD USD USD USD USD USD USD USD USD USD USD USD USD USD

Sites Selected for 11 – 12 School Year 6A/5A USD 261 Haysville John Burke, Superintendent 4A USD 210 Hugoton Mark Crawford, Superintendent 3A USD 246 Northeast – Arma Rhonda Fincher, Superintendent 2A USD 483 Kismet Plains Elton Argo, Superintendent 1A USD 103 Cheylin Bruce Bolen, Superintendent At-Large USD 507 Satanta Ardith Dunn, Superintendent

Date Selection On-site Visits will occur between October 1, 2011 and November 15, 2011 Week of October 3: 3, 4, 5, 6, and 7 Week of October 10: 11 and 14 Week of October 17: 17, 18, 19, 20, and 21 Week of October 24: 24, 25, 26, 27, and 28 (Taken by Southwest Kansas) Week of November 7: 8 and 9 Week of November 14: 14 and 15  Call Karmey Olson to get date selected and added to the calendar!

Federal Regulations  ANSI (American National Standards Institute)  ADA (Americans with Disabilities Act)  UFAS (Uniform Federal Accessibility Standards) Civil Rights Federal Regulations for Accessibility (Resource Document)  Cites the timeframe in which each set of standards supports measures for accessibility  Cites the Legal Citation for each set of accessibility standards  Cites where and how to access each set of accessibility standards

Required Documents for On-Site Visit

2011 – 2012 Kansas Guide for Civil Rights Review  Each Equity Requirement is cited  Legal citation for each Equity Requirement is cited  Documentation to support each Equity Requirement is listed  Do not have to have copies of each piece of documentation listed  KSDE Staff will determine if each Equity Requirement has been met complete with comments of what was provided and what needs to be provided

Additional Required Documents include……. Form to Determine Applicable Accessibility Standards (Resource Document) Must include date each building was built, modified and/or altered Must include the month, date and year for each building

Form to Determine Applicable Accessibility for District Facilities

Why Specific Dates are Needed ANSI A (R1971): Construction or alteration initiated between June 4, 1977 and January 17, Available upon request – New construction: Section 504: 34 CFR UFAS: Construction or alteration initiated on or after January 18, New construction: Section 504: 34 CFR ADA or UFAS: Construction or alteration initiated on or after January 27, New construction: ADA 28 CFR

Additional Required Documentation…… Interview Questions for Administrators Interview Questions for Parents and Students Questions for Counselors and CTE-Academic Instructional Staff Questions for Title IX, Section 504 and ADA Coordinators  District personnel must respond to all 4 sets of questions. One person may have multiple roles and may respond to more than one set of questions.

Resources to Assist Districts While Preparing for the On-site Visit  Civil Rights Resources  Office of Civil Rights Reading Room  Sample Student Grievance Policy  Suggested Civil Rights On-Site Documentation

What Happens Next? KSDE will provide a Letter of Finding(s) within 30 days of the on-site visit District will complete a Voluntary Compliance Plan (VCP) within 60 days of receiving the Letter of Finding(s) KSDE will send an acceptance letter of the Letter of Finding(s)

What Happens Next? Districts may submit documentation by each established date for completion as identified in the VCP Once all Finding(s) have been completed, KSDE will conduct a follow-up visit KSDE will send letter determining status after the follow-up visit

Voluntary Compliance Plan (VCP) Three (3) Guidance Documents 1. Developing a Voluntary Compliance Plan 2.Voluntary Compliance Plan 3.Sample Voluntary Compliance Plan

Components of a Voluntary Compliance Plan (VCP)  Name of the district/institution.  Date of submission of the plan.  Identification of each non-compliance item identified in the Letter of Findings as needing corrective action.  Statement of KSDE’s recommendation(s) for compliance.

VCP  Statement of planned action to be taken in order to comply.  Identification of activities/steps, such as specific tasks that must be accomplished in order to complete the planned corrective action.  Timeline(s) including the date(s) each activity/step will begin and be completed.  Person(s)/position responsible, i.e. the specific personnel designated to initiate and monitor the implementation of the tasks/activities.

VCP  Monitoring and Evaluation -- identification of tangible examples, products or outcomes which can be examined and assessed by KSDE staff to determine whether the district/institution has made changes or provisions necessary for complying.  Signature of Superintendent.  Signature of Local Board of Education President (optional). ***A separate page must be used for each finding.

Sample of a VCP

Contact Information Karmey Olson Work: Cell: Beverly Smith, Sr. Administrative Assistant Work:

Questions

See You This Fall!