Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau.

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Presentation transcript:

Purchasing Directors’ Meeting Oct. 12, 2006

2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau Reports Performance Measures MFMP Update Next meeting schedule? Aug. 10 is NIGP Forum, Sept 14 is Florida Purchasing Conference.

3 WHIP AROUND Agency introductions –Major complex procurements –Problems looming or overcome –Innovations or accomplishments in procurement or administration

4 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Change Update State Purchasing Bureau Reports Performance Measures MFMP Update Next meeting schedule? Aug. 10 is NIGP Forum, Sept 14 is Florida Purchasing Conference.

5 RULE CHANGES 60E-1, RESPECT 60A-1, including negotiations PUR Forms

6 Purchasing Directors’ Meeting Oct. 12, 2006 Agenda Whip Around Update on Rule Changes State Purchasing Bureau Reports Performance Measures MFMP Update Next meeting schedule? Aug. 10 is NIGP Forum, Sept 14 is Florida Purchasing Conference.

7 BUREAU UPDATES PURCHASING DIRECTORS MEETING 7/13/06 Ellen Potts, Chief, Bureau A, Transportation, Facilities & Supplies Team Leads Bureau B (Jeff Rackley, Barb Carter & Donna Smith, Technology, Office Equipment & Services & Special Programs Anthony Garcia, Acting Chief, Purchasing Operations

8 Jeff Rackley-Team Lead Bureau B Team 4 Update Copying & Fax Machines STC –Jeff Rackley is the new contract administrator –Working with team 5 to resolve outstanding issues AV Equipment STC –New items awarded IT Hardware STC –No leasing –Working to resolve MFP/MFC issues LiveScan Electronic Fingerprint Stations New Wireless Voice/Data Solicitation

9 Barb Carter- Team Lead Bureau B TEAM 5 UPDATE TEAM PERSONNEL CHANGE: Charlie Day has moved to Team 3. Dawn Elliott has been promoted to Purchasing Analyst on Team 5. CONTRACT RE-ASSIGNMENTS:  Copier & Fax Machines – reassigned from Charlie Day to Jeff Rackley  Laboratory Supplies – reassigned from Barb Carter to Dawn Elliott  Courier Services – reassigned from Charlie Day to Barb Carter  Office Consumables – reassigned from Charlie Day to Barb Carter RENTAL VEHICLES: A price increase will take effect on November 1, This particular travel market has seen significant industry wide increases in rental fees and significant price increases from American automobile makers. OFFICE CONSUMABLES: Contract renewal in progress. STC SOLICITATIONS IN PROGRESS:  Envelopes,  Mail Processing Equipment,  Laboratory Supplies,  Library Materials and  Airline Travel.

10 Donna Smith-Team Lead Bureau B TEAM 6 Update Team Personnel Changes - Specialist (D. Elliott) moved to Team 5 Solicitations in Process – Benefit Consulting & Actuarial Services and Commercial Auto Recently Completed – Boiler & Machinery, Ocean Marine and Miscellaneous Property Upcoming Solicitations – Workers Comp (DEP only) Other Items – Pride is correcting their pricing in the Aravo catalogue

11 TRAINING SCHEDULE Public Purchasing in Florida –October 24-27, 2006 Contract Administration –November 14-16, 2006 Contract Management in Florida –November 17, 2006 Negotiation in Florida – Bunnell, Florida –December 1, 2006

12 PURCHASING DIRECTORS MEETING Oct. 12, 2006 Whip Around Statutory Changes: HB 1369, SB 2518 State Purchasing Bureau Reports Performance Measures MFMP Update Next meeting schedule? Aug. 10 is NIGP Forum, Sept 14 is Florida Purchasing Conference.

13 PERFORMANCE MEASURES EFFECTIVENESS MEASURE: Fiscal Year Total Purchases $ 1,371,458,894 Year-to-Date State Term Contracts/ SPA/ Purchase Orders $ 643,595,9 48 Percent State Term Contracts/SPA purchases to total purchases 47% (FY 05 was $473.5MM, 32% of PO spend.)

14 PERFORMANCE MEASURES EFFICIENCY MEASURES Year-to-Date State Purchasing Operating Budget: $3,812,771 Year-to-Date Cost of State Purchasing in respect to STC/ SPA Purchase Order spend:.59% (FY 05 was.85%.). For Every Dollar Spent Operating State Purchasing, the return was: $150,92, R.O.I. 15,092% (FY 05 was 11,400% ROI. Again, strong improvement.)

15 PERFORMANCE MEASURES ECONOMY MEASURE: Savings from STCs and SPAs through FY : $575,429,394, 36.69% (FY 05 total was $458.4MMM, 31.35%. Strong improvement.)

16 PURCHASING DIRECTORS MEETING Oct. 12, 2006 Whip Around Statutory Changes: HB 1369, SB 2518 State Purchasing Bureau Reports Performance Measures MFMP Update Next meeting Nov. 9, 2 PM.

17 Purchasing Directors’ Meeting Oct. 12, 2006 Agenda MyFloridaMarketPlace Update MFMP Upgrade SIR 376

18 Purchasing Directors’ Meeting Oct. 12, 2006 Agenda Whip Around Statutory Changes: HB 1369, SB 2518 State Purchasing Bureau Reports Performance Measures MFMP Update Next meeting Nov. 9, 2 PM.