AmeriCorps Education Award Program Campus Partner Orientation Presented by: Lillian Hartman NYCC Program Coordinator

Agenda I. EAP Background II. Campus Introductions III. Enrollment, Service, and Exit Process IV. Next Steps for Current Partners V. Question and Answer VI. New Campuses: Program Regulations VII. New Campuses: Applying for EAP Slots

What is EAP?What is EAP? EAP is a part-time AmeriCorps program that offers scholarships (education awards) to college students who serve a minimum 300 hours in their community. New York Campus Compact (NYCC) leverages EAP funding for member institutions to support students with financial need while serving the Compact’s vision: NYCC will strengthen the capacity of member institutions to partner with their communities; increase student involvement in academic and co-curricular public service; advance engaged scholarship; and cultivate the knowledge, values, and skills of civic responsibility and democratic participation.

Member Terms and Benefits All students must serve 300 hours in exchange for an education award of $1,175 Students have 365 days or until May 31, 2013 (whichever is sooner) to complete the 300 hours of service All EAP students are required to have an FBI Check and Sex Offender Registry Check EAP students with recurring access to vulnerable populations are also required to have a State Record Check EAP students are eligible for loan forbearance and interest accrual payment on participating loans A person can only be awarded 2 full AmeriCorps education awards in a lifetime (EAP counts as ~20% of 1 award or 1 term) or serve 4 terms as an AmeriCorps member

Binghamton University Buffalo State College Cayuga Community College Cornell University Corning Community College Hobart & William Smith Colleges Nazareth College New York University Niagara University Purchase College Rochester Institute of Technology St. Lawrence University SUNY College at Old Westbury Syracuse University University of Rochester New campuses interested in hosting an EAP Current EAP Host Campuses

Buffalo State College FWS Community Service Placements Afterschool Programs Social Work Internships Corning Community College Nature/Sustainability Projects Nursing Student Clinical Work Nazareth College Social Work Field Placements Syracuse University Literacy Programs, America Reads NYCC prioritizes placement of new EAP members in afterschool and job training programs Sample Placements

3 Phases of Service 1. Enrollment 2. Service 3. Exit

Enrollment  Recruit students  Facilitate in-person student orientation using orientation powerpoint  Collect the following paperwork from student: o AmeriCorps Enrollment Form o Member Contract Agreement o Criminal Record Check Authorization  Complete Updated Member Position Description and Tutoring Project Checklist (if necessary) with member and site supervisor  Perform the following criminal records check on student: o Complete National Sex Offender Registry Check for all students o Collect forms and fingerprints for FBI check for all students o NYCC can complete FBI check and state record check for students with recurring access to vulnerable populations

Enrollment  Scan and the following paperwork to NYCC: o Enrollment Checklist o AmeriCorps Enrollment Form o Member Contract Agreement o Criminal Record Check Authorization o Member Position Description o Tutoring Project Checklist (if necessary) o Results of National Sex Offender Registry Check  Mail hard copies of the following paperwork to NYCC: o FBI Fingerprinting Card o Applicant Information Form

Service  Obtain User Name & Password for My Service Log  Familiarize yourself with My Service Log  Review monthly reports and sign student time logs and on a monthly basis  Communicate with students regarding time logs on a monthly basis Troubleshooting in My Service Log: Users can request that their password be ed to them New tutorials on nycampuscompact.org outline logging hours Campus reporting features allow you to track student progress  Facilitate reflection or training sessions

Exit  Ensure that all hours are complete and in compliance on My Service Log Students enrolled since June 1, 2012 should be made aware that the May 31 service deadline applies to them.  Collect, scan, and the following exit paperwork to NYCC: o Exit Checklist o AmeriCorps Exit Form o End of Term Site Supervisor Evaluation o Member Final Report  Follow up with community partner  Facilitate closing reflection with student

Next Steps for Current Partners ~150 slots are available with service end date of May 31, These will be divided among current partners and new campuses based on proposed assignments, recruitment history. To continue filling EAP slots: Notify NYCC by July 24 of new EAP slots requested for the May 31 service completion date, with estimate for total after school and job training placements Complete a revised MOU with NYCC To continue with current EAP members only: Notify NYCC by July 24 of your intent to stop enrollments for the May 31 service completion date, with estimate for total after school and job training placements Continue to monitor and support students and complete exits Additional EAP slots with later completion dates may become available this fall or next summer, we’ll keep you posted!

Questions & Answers

EAP: Who is involved? CNCS NYS Commission NYCC Campus Partners Students Community Partners CNCS- distributes education awards and grants to support national service NYS Commission- allocates slots to NYCC, ensures compliance, provides support to NYCC New York Campus Compact (NYCC)- applies for slots thru CNCS and NYS Commission, distributes to campuses, ensures compliance, provides campus support, maintains records Campus Partners (Host Site)- NYCC member campuses participating in the program Students (Members)- Any student (graduate or undergraduate, full or part-time) who is currently enrolled at a participating member institution Community Partners (Site Supervisors)- Person or people at the nonprofit org who are responsible for training and overseeing member service

Allowable Service Academic and service-learning Unpaid, academic internships with a service-focus Practicum hours, such as nursing and counseling Community service in the areas of education, public safety, environmental initiatives, community development, and human services Federal or State-funded Community Service work study positions Student Teachers who qualify (Student teaching hours spent teaching at a Title 1 institutions or student teachers teaching Special Education, ESL/Bilingual Education, or Math and Science Education) Most direct volunteer work, including mentoring, volunteer recruitment, etc.

Distribution of Service Time Member development goals must be related to student service or future service/ professional goals.

Unallowable Service Service that is purely administrative Service with a for-profit organization International volunteer work or service outside of New York State Sleeping time on overnights or travel time Paid internships or practicum* Service completed at a site that does not provide liability or similar insurance for its volunteers Service that is done solely on campus and does not help the community in any way Any work study student that does not have a community service w/s position as defined by the college/university financial aid office Tutoring programs that don’t comply with the tutoring checklist

Key Prohibited Activities* Lobbying Engaging in partisan politics Assisting, promoting, or deterring union organizing Engaging in religious instruction or conducting worship services Providing a direct benefit to a for-profit entity Participating in activities that pose a significant safety risk to participants Fundraising for AmeriCorps programs or applying for federal funding opportunities * Full list of prohibited activities provided in the Member Contract

Criminal Background Checks 1. All sites will perform the Sex Offender Registry check on all students and print out the results for your files. National Sex Offender Public Website: 2. All students must have an FBI Background Check completed (fingerprints and applicant information form). - Once fingerprints are completed, they must be sent to NYCC with the fingerprint card and the Applicant Information Form for each student. 3. State Background Checks must be done on any student who will be having recurring access with vulnerable populations. This information should be indicated on the Member Position Description.

Fingerprinting Does your campus offer free fingerprinting? Review criminal background check guide.

Next Steps for New Host Sites ~150 slots are available with service end date of May 31, These will be divided among current partners and new campuses based on proposed assignments, recruitment history. To be considered for EAP slots: Complete a Proposal for hosting an EAP program by July 26, with estimate for total after school and job training placements You will be notified by July 31 if EAP slots are awarded, then: Complete a Memorandum of Understanding with NYCC Schedule a campus visit with NYCC’s Program Coordinator Begin recruiting and enrolling EAP members Additional EAP slots with later completion dates may become available this fall or next summer, we’ll keep you posted!

For additional information or to access forms, please refer to the NYCC website: – Programs tab To access the time log database: Or contact NYCC Program Coordinator, Lillian Hartman