VIRCLASS NEW ADMINISTRATIVE and FINANCIAL MODEL Presentation at the VIRCLASS conference in Bergen November 2006 By/ Anne Karin Larsen

Existing organisation Project administration HiB – project leadership Virclass Board Inholland Jønkøping Warmia-Mazury Parma Bergen Project group All partner institutions Commitment to the project established by letter of intent and agreement about educational participation

Financial situation /07 Grants from NUV (Norway Opening University) Grants from HiB – Department of Health and Social Science and the Institute for Social work Partner institution support by workload, covering travel costs and hosting meetings Many hours of voluntary work from project members

Budget SOFF/NUV 2004/ NOK NUV 2006/ NOK HiB department/institute NOK Total NOK Approximately: EURO

Production of the Virtual Book Budget Working time Media Centre: 1020 hours NOK Actors NOK About NOK Approximately: EURO In addition working time for teachers and travel costs/accomodation

Important aspects with the VIRCLASS project High commitment to the work that has to be done Broad feeling of ownership to the project from partners Common experience by running e-learning courses together and even a summer school The project group know each other, collaborate and cooperate easily Increase knowledge of Bologna Process; Tuning Project and Lisbon Agenda

Important experience about international cooperation Since 2002 Focus on internationalisation as part of the expectations to all HEI in Europe Teacher involvement in the VIRCLASS project should be included in the ordinary work as teacher Institutions should be represented with the same person over time.

A pilot project – pioneer work What has been achieved E-learning in social work education on an international level Developing e-learning competence Developing e-learning pedagogy Developing Virtual Book

VIRCLASS CONSORTIUM ADMINISTRATIVE MODEL

VIRCLASS CONSORTIUM THREE PILLARS Education through e-learning Development of new theme/courses Research related to the experience in VIRCLASS courses

VIRCLASS CONSORTIUM A higher level of commitment Including responsibility for a common budget share of expenses Educational cooperation Teachers Assessors Supervision to students Developing e-learning competence in staff

VC CONSORTIUM Incorporation of VIRCLASS courses as optional courses in the BA programme Support with applications Adverticing the courses in study plan, web sites and by direct student contacts

Consortium organisation Board 5 members Consortium Management Group Project leader

Administration Bergen University College (HiB): Project leadership Coordination of the courses Intake of students Coordination of assessors and assessment HiB and Partner institutions Adverticing the courses Recieving applications and quality control Certificate

Elements for calculation of costs Number of students Number of teachers Number of teaching hours Number of assessment hours Administrative costs Teaching costs Project leadership costs Marketing costs Meeting and travel costs

Number of students in future courses 75 students 55 students from partner institutions 10 scholarship to East European students 10 places paid by student fee

Calculating the costs Module 1 14 hours of teaching and assessment/student 60 Euro/hour Total 840 Euro/students Module 2 17 hours of teaching and assessment/student 60 Euro/student Total 1020 Euro/students Module 1 and 2 = 1860 EURO/student

Additional costs Project leadership: Euro/year Marketing: 1200 Euro/year Meetings: Teachers meetings 2 meetings/year: 1500 Euro/participant Board meetings: 1 meeting/year: about 750 Euro/participant

Price/hour teaching 48 Euro direct cost teaching/assessment 12 Euro indirect cost Administrative costs: central and department administration admission costs administration of assessment and certificate ICT – licenses for use of IT:s Learning technical support

Refundance teacher/assessor costs 48 Euro/hour with a group approximately around 15 students according to the fixed hour of work for module 1 and 2

Different teachers roles Main teacher Responsible for weekly programmes and bulletin board, coordination of the module/theme Supervisor Responsible for supervision to a group of students Assessor – internal/external Assessing the final assignment

ECTS credits Optional courses in the BA programme: Students receive their ECTS from their home institution Courses on top of BA programme: Students receive their ECTS from HiB Optional courses in MA programme: Students receive their ECTS from their home institution Professional social work students: Students receive their ECTS from HiB

VIRCLASS CONSORTIUM Financial model

Estimated variable cost

WHAT IF ANALYSIS Cost per partner

Towards a Consortium Agreement PROGRESS PLANNovember 2006 December 2006 January 2007 February 2007 March 2007 Partner meeting in Bergen Signing letter of intent nov Presentatin of consortium agreement. First draft 15 January Administrative discussion/hearing in partner institution from --- till Middle of janMiddle of Febr Feedback from partner institutions12 Febr VIRCLASS Board meeting Developing the final proposal by Febr 28 Febr Final proposal for consortium presented for the partners 1 March Administrtive decisions in partner instiuttions by 15 March Establishing the VIRCLASS consortium with signature of the partners 20 March

Next step APRIL 2007 Advertising the 2007/08 VIRCLASS courses 1.October Appliction deadline 15 October Next years courses starts