Pension Liaison Officer’s Group Presented by: Annette Wass Viv Ray Shirley Cuthbert Mike Germon

ADDITIONAL VOLUNTARY CONTRIBUTIONS (AVCs) ADDITIONAL REGULAR CONTRIBUTIONS (ARCs)

‘TOPPING UP’ BENEFITS Methods are:- PERSONAL PENSION / STAKEHOLDER / FREE STANDING AVC Provided by an outside source – arranged entirely by the member and paid for by direct debit from their Bank Account PURCHASING ADDITIONAL SERVICE If election made prior to 1 st April 2008 members can continue with buying service although this is no longer available to new applicants

Methods are:- ADDITIONAL VOLUNTARY CONTRIBUTIONS (AVCs) In house AVCs through Prudential – Devon County Council’s Provider since 2000 Also have some members with Equitable Life – the original sole provider when in house AVCs were introduced in 1987 ADDITIONAL REGULAR CONTRIBUTIONS (ARCs) Regular monthly payments to purchase additional Local Government Pension - pension can be boosted by a minimum of £250 p.a. to a maximum of £5000 p.a. extra (in multiples of £250 p.a.)

TAX RELIEF If the member is a tax payer relief is available on all pension contributions up to 100% of pay:- PERSONAL PENSION / STAKEHOLDER / FREE STANDING AVC Plan holder pays the net amount but the provider invests the full amount e.g. £100 premium due but £80 actually paid by individual AVCs / ARCs / Added Years Full amount payable deducted from salary before PAYE tax calculated so taxed on lesser amount – relief given at highest rate first!

WHO PAYS? AVCs – Member only (no employers contribution) ARCs – Member only (no employers contribution) N.B. There is a provision in the LGPS for Shared Cost AVCs (SCAVCs) but no employer in Devon has exercised this discretion

ADDITIONAL VOLUNTARY CONTRIBUTIONS (AVCs) ‘MONEY PURCHASE’ TYPE BENEFITS Contributions deducted from pay Sent to Prudential for Investment – several options available from safe to ‘risky’! Maximum 50% of Salary (can backdate to April of current tax year) Tax Relief

OPTIONS ON RETIREMENT? TO BUY AN ANNUITY From the In House AVC provider (Prudential / Equitable Life) or From an outside provider (Open Market Option) TO PURCHASE ADDITIONAL LOCAL GOVERNMENT PENSION All or part of the fund can be transferred to buy LGPS pension subject to certain conditions

TO TAKE TAX FREE CASH Since ‘A’ day in April 2006 it’s been possible to take tax free cash from AVC funds (sometimes the full fund) as long as combined AVCs and LGPS Lump Sums remain within the HMRC limit of 25% of the value of member’s benefits TO TRANSFER TO THE LGPS FOR SERVICE CREDIT If In House AVC fund started prior to 13 th November 2001, active member is over 50 and has ceased AVCs can buy LGPS with AVC fund under former Regulation 66 Also possible on retirement where member retires on Ill Health grounds at any age

CAN OPT FOR A MIXTURE OF THE OPTIONS FOR EXAMPLE :- 25% TAX FREE CASH BALANCE TRANSFERRED TO BUY LOCAL GOVERNMENT PENSION ON RETIREMENT

ADDITIONAL REGULAR CONTRIBUTIONS (ARCs) MEMBERS CAN ELECT TO BUY ADDITIONAL LOCAL GOVERNMENT PENSION FOR JUST THEMSELVES OR THEMSELVES AND THEIR DEPENDANTS

How much does the additional pension cost? TABLES FOR COST PROVIDED BY THE GOVERNEMENT ACTUARY’S DEPARTMENT (GAD) Based on : Age, Gender, Dependant’s cover required, Length of time payments to be made, Cost per £250 extra to be purchased Tables can be amended from time to time and adjustments to payment would be effective from the following April

EXAMPLE OF COST MALE aged 46 wants to buy £2000 p.a. extra pension for Himself only and spread the payments over 14 years:- 1 x £250 extra = £22.16 per month (from GAD Table C) Therefore:- 8 x £250 for £2000 p.a. extra = 8 x £22.16 = £ p.m. for 14 years

TO BUY THE SAME PENSION WITH DEPENDANT’S COVER WOULD COST SLIGHTLY MORE – SEE GAD TABLES CAN MAKE MORE THAN ONE ELECTION AS LONG AS TOTAL PENSION PURCHASED IS NO GREATER THAN £5000

Can a member cease ARCs before the end of the payment period? YES:- LEAVER WOULD AUTOMATICALLY STOP ACTIVE MEMBER CAN CHOOSE TO STOP Additional Pension bought to date of cessation would be pro rated in both cases BUT…….

IF MEMBER RETIRING ON TIER 1 OR 2 ILL HEALTH GROUNDS ANY ADDITIONAL PENSION BEING PURCHASED IS AWARDED IN FULL AS IF PAYMENTS WERE COMPLETE

Will the additional pension be paid in full on Retirement? YES IF: Retiring or benefits being brought into payment at or after age 65 YES IF: Retiring on Tier 1 or 2 Ill Health Grounds NO IF: Retiring before age 65 for reasons other than Ill Health as above – actuarial reduction will be applied even if main benefits are protected under the old ’85 year rule’

Can additional Pension be converted to Lump Sum Retiring Allowance? YES!!! Additional Pension is just added to the member’s accrued Local Government Pension and can be converted to Tax Free Cash within the HMRC limits (25% of the value of the members benefits in total)

What happens to the Additional Pension on Death? DEATH IN SERVICE OWN PENSION ONLY No benefits payable OWN AND DEPENDANT’S BENEFITS Dependant’s benefits payable to Spouse/Civil Partnership/Nominated Partner/Eligible Children – calculated using the full amount of additional pension the member set out to buy even if payments are incomplete at the date of death

DEATH AFTER RETIREMENT FOR BOTH OWN PENSION ONLY AND FOR OWN AND DEPENDANT’S COVER Normal 10 x Pension in payment less pension already paid Death Grant applies to the additional pension as well IF DEPENDANT’S COVER Dependant’s benefits payable to surviving Spouse/Civil Partner/Nominated Partner/Eligible Children

DEATH ON DEFERRED PENSION FOR BOTH OWN PENSION ONLY AND FOR OWN AND DEPENDANT’S COVER Normal 5 x Pension Death Grant applies to the additional pension element as well IF DEPENDANT’S COVER Dependant’s benefits payable to surviving Spouse/Civil Partner/Nominated Partner/Eligible Children

Does the Additional Pension Increase? INCREASED IN LINE WITH THE CONSUMER PRICE INDEX (CPI) Any Additional Pension being bought is inflation proofed with effect from the date that the first contribution for it’s purchase is paid and continues to be increased once the pension becomes payable (i.e. where Pensions Increase is due) DEPENDANT’S BENEFITS ARE ALSO INCREASED IN LINE WITH CPI

Are there any conditions that apply in order to make an election? MEDICAL REQUIRED PAY MUST BE SUFFICIENT TO COVER THE MONTHLY DEDUCTIONS MEMBERS MUST HAVE THE POTENTIAL TO PAY FOR ANY EXTRA PENSION OVER A PERIOD OF AT LEAST 1 YEAR

How can AVCs and ARCs get started? PRUDENTIAL AVCs By written Application Form – Available from Devon Pension Services By telephone ADDITIONAL REGULAR CONTRIBUTIONS Election form and Medical Certificate available from Devon Pension Services Forms can be downloaded

COMPARISONS AVCs ARCS Maximum Conts 50% No limit other than pay Charges Approx 1% p.a. None Age Limit? None Need to be 63 or less Medical Required No Yes Flexible Payments Yes No – fixed monthly amounts AND FINALLY…………… IT’S POSSIBLE TO PAY ALL TYPES OF ADDITIONAL CONTRIBUTIONS AT THE SAME TIME – SALARY ALLOWING!!!

Employer ARCs and Augmented Service –What are they? –When are they awarded? –What is the cost to employer? –What is the benefit to the member? –Comparing the 2 choices

Employer Additional Regular Contributions (ARCs) –Employer must have a policy on awarding ARCs –Employer can award a maximum additional pension of £5,000 –Employer can make the award anytime during member’s employment. –GAD tables available to calculate cost depending on age of member. –Cost must paid to pension fund within one month of award –Additional pension awarded does not provide for additional dependants pension. –If member leaves before age 65, pension awarded will be actuarially reduced.

Augmented Service –Employer must have a policy on awarding augmented service –Employer can award a maximum of 10 years service. –Employer can make the award anytime during member’s employment or up to 6 months after the member has retired on redundancy or efficiency grounds or member held a joint appointment. –Augmented Service does not effect 85 year rule date –Fund actuary will determine cost of augmented scheme to employer. –Cost must paid to pension fund within one month of award. –If member leaves before normal pension age then benefits derived from augmented service award will produce an employer ‘Strain Cost’. (Axis does not calculate this amount)

Comparison ARCs Provides pension No dependants benefits Employer pays now Tables available Pension reduced if retires early Need employer policy Augmented Service Provides service Dependants benefits Employer pays now Actuary to provide cost Strain Cost if retires early Need employer policy

Default Retirement Age (DRA) Government committed to phasing out DRA of 65. Expected to be abolished from 01/10/11. Compulsory Annuity Age of 75 – consultation looking at abolishing it from April Interim provisions included in Finance (No 2) Act 2010 to alter age 75 to 77. Depending on outcome of consultation changes to LGPS may follow.

LGPS Admin Regs 50 (6) states “A person who is entitled to a retirement pension under regulation 16 (retirement benefits) or 17 (retirement after normal retirement date) of the Benefits Regulations may choose to defer payment until a date no later than the day before his 75th birthday.” regulation 16 (retirement benefits)17 (retirement after normal retirement date) The pension should be uplifted by 0.02% and the retirement grant (if payable) uplifted by 0.01% for each day after the member’s 65th birthday but before the member’s actual retirement date.

Example Mr A N Example, preserved benefit, 65 on 3/9/2010, elects for payment 04/09/2015, 1828 days late, Pension = £ pa x 1828 x 0.02% = £ pa Lump sum = £ x 1828 x 0.01% = £

Academies New scheduled employer Employers contribution rate How to become an academy

Charter Mark On 19 th August 2010 we were awarded the Charter Mark Award for the third year running. Charter Mark was set up by the Cabinet office in 1992 as a tool to help organisations improve their customer service All current award holders will loose their award on the 30 th June There is a new replacement for Charter Mark called, Customer Service Excellence Customer Service Excellence Award is a lot harder to attain We are looking at doing a Pre assessment in the new year, Our aim to achieve this award in June 2011.

VACANCY MANAGEMENT POLICY Introduced by Devon County Council in November 2009 Stated that when an employee leaves employment approval would be needed from the Financial Management Team on whether the post could be replaced. June 2010 policy was amended to state that when an employee leaves employment that post remains vacant and cannot be replaced unless it is a providing a frontline service i.e Social worker etc. So far at Devon Pension Services, we been unable to fill 2 full time posts and one part time post

ELECTRONIC INTERFACING Information is extracted from your payroll database and recorded onto a spreadsheet The Spreadsheet is then passed to us on a monthly basis This information can then be loaded direct to AXIS (Our Pensions Database) Advantages You would no longer need to complete EAS1s or EAS1As We would no longer need to input the information manually You would need to contact your IT department to design a program that can extract this information

We have already set this system up with DCC payroll in February of this year Currently testing this with Plymouth City Council This may not benefit smaller employers Looking at Online EAS1s If you are interested you can contact Jane Aplin on or

Latest LGPS news Retail Price Index out, Consumer Price index in Transfer Factors under active review Ill-health certificates – ‘obtaining any gainful employment’ change to ‘capable of undertaking any gainful employment’.

Latest LGPS news 3 rd Tier Ill health retirements – reinstatement albeit with % reduction after age 60 (55 with employers agreement). Pension credit benefits payable from age 60 with % reduction. Valuation EAS5s

Latest LGPS news Re-employed & rejoining deferred members now permitted to aggregate any of their previous periods of membership, provided that they elect to do so in the first 12 months of their new period of membership. Additionally, until 1 October 2011 there is the opportunity for all active members to aggregate in this way.

Contact Info Viv Ray, Deputy Pensions Manager Tel: Mike Germon, Deputy Pensions Manager Tel: Annette Wass, Additional Benefits Team Manager Tel: Shirley Cuthbert, Employer Liaison Officer Tel: Web address Pensions Shared mailbox