Public Safety Radio System Upgrade County Administration / Public Safety November 23, 2010

Background 1.Manufacturer support on several components expires Project duration: 30 months 3.New P25 Technology 4.Addresses all coverage issues

Background Board Approval – October 5: Board Approval – October 5: “Negotiate with Motorola to upgrade the current Public Safety Radio System in a cost effective manner,and bring back the negotiated contract for Board approval by December 14, 2010.” “Negotiate with Motorola to upgrade the current Public Safety Radio System in a cost effective manner, and bring back the negotiated contract for Board approval by December 14, 2010.”

Negotiation Process Negotiation sessions:Negotiation sessions: –October 8 –October 19 –October 27 –November 3 Scope of Work remains exactly as presented to the Board on October 5Scope of Work remains exactly as presented to the Board on October 5

Contract Provisions Jacksonville contract of December 2009 terms and conditions used as the basis for contract formulation:Jacksonville contract of December 2009 terms and conditions used as the basis for contract formulation: –Performance Bond –Labor and Materials Bond –30-month completion time –Warranty provisions (starts when upgrade is completed) –Fixed pricing: maintenance for years –Fixed pricing: additional equipment and radios for 3 years –10% upon execution of contract –Includes staff training

Contract Pricing Initial List Price: $27,038,193Initial List Price: $27,038,193 Estimate October 5: $18M to $25MEstimate October 5: $18M to $25M Subsequent Pricing Offers:Subsequent Pricing Offers: –$25,071,220 –$22,907,949 –$21,069,747 Orange County Final Price: $20,746,223Orange County Final Price: $20,746,223 Jacksonville Final Price: $19,410,738Jacksonville Final Price: $19,410,738 The Orange County system is one-third larger than the Jacksonville system

Comparison of Orange County System to Jacksonville System ORANGE COUNTY 1.16 site system 2.13 towers with antenna networks & microwave dishes 3.3 sites with antennae & microwave dishes located on a rooftop 4.12 locations using 28 channels of simulcast trunking 5.2 locations with 10 channel subsystems, and 2 locations with 6 channel subsystems radio base stations 7.$20,746,223 JACKSONVILLE 1.11 site system 2.9 towers with antenna networks & microwave dishes 3.2 sites with antennae & microwave dishes located on a rooftop 4.10 locations using 28 channels of simulcast trunking 5.1 location with a 28 channel subsystem (reusing existing base stations) radio base stations 7.$19,410,738 The Orange County system is one-third larger than the Jacksonville system

Comparison of Orange County System to Jacksonville System The Jacksonville contract includes items not part of the Orange County agreement:The Jacksonville contract includes items not part of the Orange County agreement: –Additional subscriber radios: $5,600,000 –Additional dispatch consoles: $2,405,000 –Backup software for 11 th site: $285,000 Total price for the above items: $8,290,000Total price for the above items: $8,290,000

Comparison of Orange County System to Jacksonville System The Orange County system will include items not part of the Jacksonville agreement:The Orange County system will include items not part of the Jacksonville agreement: –Amplifiers at the Courthouse –Two additional point-to-point microwave subsystems –Interface gateway system –Asset management and monitoring subsystem –Interfaces for existing Motorola Gold Elite Consoles –SmartX hardware and software –Software and Licenses: Radio User, Astro 25, Unified Network, User Configuration Manager, Unified Event Manager, Radio Control Manager, Zonewatch –Continuous software updates/releases during the 30-month project completion Total price for the above items: $11,173,432Total price for the above items: $11,173,432

Comparison of Orange County System to Jacksonville System If the $8,290,000 price for the additional items Jacksonville received were added to the Orange County contract, the total price would be $29,036,223If the $8,290,000 price for the additional items Jacksonville received were added to the Orange County contract, the total price would be $29,036,223 If the $11,173,432 price for the additional items Orange County received were added to the Jacksonville contract, the total price would be $30,584,170If the $11,173,432 price for the additional items Orange County received were added to the Jacksonville contract, the total price would be $30,584,170 Total Orange County savings: $1,547,947Total Orange County savings: $1,547,947

Project Funding Current CIPCurrent CIP Current Traffic Surcharge FundsCurrent Traffic Surcharge Funds Financing Backed by Traffic Surcharge FundsFinancing Backed by Traffic Surcharge Funds Future monitoring and maintenance of the system will be from CIP fundingFuture monitoring and maintenance of the system will be from CIP funding

Requested Board Action Request approval of contract for upgrade of the Public Safety Radio System with Motorola, Inc. in the amount of $20,746,223.