Slides 2 – Team, policy, motivation Cleaner Production – A team for the environment

Slides 2 – Team, policy, motivation Cleaner production programme: Involving all levels Employees Heads of department Management

Slides 2 – Team, policy, motivation Cleaner production for the management  Approval of the CP-project  “Contract“ between the environmental team and the management  Opening the first meeting of the environmental team  Information event in the company  Definition and approval of the environmental policy Integration of the management Integration of the management

Slides 2 – Team, policy, motivation Conditions for cooperation  Information: Why? – What? – How?  Responsibility  Praise, credit and/or financial benefits  Environmental image of the company  Positive example by the management  Include trainings  Visualize advantages and results

Slides 2 – Team, policy, motivation Incentives – examples:  Bonus amounting to a percentage of the savings achieved by ideas from the idea box  Team bonus plus individual bonus  Training seminars  Career opportunities  Mention in company journal  …

Slides 2 – Team, policy, motivation General problems and opposition Economic obstacles Organizational obstacles Different kinds of obstacles

Slides 2 – Team, policy, motivation List of proven idea killers, part 1 1. Don't forget, we have to make money, too. 2. You will never be able to sell these ideas to the management. 3. Let's think about the details later. 4. I know that it won't work. 5. We are too big/too small for this. 6. We have tried/thought about this before. 7. This is bound to be too expensive. 8. This is neither the time nor the place for such a discussion. 9. It means work. 10.We have always done it like this – why should we change now? 11.You don't seem to get the problem. 12.Let's discuss this later.

Slides 2 – Team, policy, motivation List of proven idea killers, part 2 13.Our company (our situation) is different. 14.Let somebody else try this first. 15.This does not fit in our long-term plans. 16.Talk to such and such, that's his task. 17.We have already overspent/used up this year's budget. 18.It won't work and it is against our strategy. 19.We have no time to lose for this. 20.It sounds good in theory, but in practice it is another story We don't have enough/not the right employees. 22.We are not ready for this idea yet. 23.It is too late to change now...

Slides 2 – Team, policy, motivation Reasons for setting up an environmental team  BECAUSE there are many different departments/units in the company  BECAUSE you have (environmentally) committed and competent employees  BECAUSE in a TEAM with common goals you can reach far more than as a “lone ranger“  BECAUSE you need an environmental team with clearly defined responsibilities for the establishment of a management system according to EMAS or ISO 14001

Slides 2 – Team, policy, motivation How to set up an environmental team  Agreement with the management  Selection of the members of the environmental team from different departments: organization, production, technical department, maintenance, purchasing, quality management, accounting, personnel, management, R&D, product development, marketing, etc.  Organization of the first meeting of the environmental team

Slides 2 – Team, policy, motivation First meeting of the environmental team  Opening by the management  Give your professional and personal reasons for setting up an environmental team  Talk about emission reductions and economic saving potentials  Think about a name of the environmental team (waste watchers, clean team, etc.)  The slogan, the motto of the environmental team

Slides 2 – Team, policy, motivation Motivate employees – but how?  Praise and recognition  Openness  Information  Delegation = passing on responsibility  Thorough preparation  Management sets a positive example  Get across visions instead of quantitative targets  Joint activities outside the company  Offer training  Thoroughly planned and regular meetings  Importance of language: (colleagues, not staff)  Address also private problems  Stress the fun aspect

Slides 2 – Team, policy, motivation Social and financial incentives  Company nursery  One additional week of holidays  Company excursion/trip  Training bonus  Discount on company’s products  Canteen  Agreement on targets  Penalties (deduction from the salary)  Profit sharing  Bonus  Employee participation = shares  Unified salary scheme

Slides 2 – Team, policy, motivation Environmental Policy

Slides 2 – Team, policy, motivation The environmental policy includes  The main environmentally relevant principles of action and goals  The duties - Self imposed duties (e.g. life-cycle analysis) - Requirements from legislation and/or standards (EMAS, ISO 14001, etc.)  The integration of environmental protection (quality, safety, etc.)

Slides 2 – Team, policy, motivation Contents of an environmental policy  Principles of action  Fostering the responsibility of employees  Information and training of employees  Assessment of environmental effects of products and processes  Avoidance and reduction of environmental pollution  Saving of resources  Avoidance of emissions due to accidents  Information of the public  Inform the customers on the environmental aspects of the products  Compliance with all environmental laws and regulations  Continuous improvement of the company’s environmental performance  Reduction of the environmental impacts by economically feasible use of best available technology

Slides 2 – Team, policy, motivation Environmental policy has to...  Be available in written form  Be signed and finally issued by the top- management  Provide a framework for the definition of environmental targets  Be updated  Be communicated to all employees  Be accessible to the public

Slides 2 – Team, policy, motivation Environmental policy: Internal use Management  Committed to environmental protection  Environmental protection with a strategic orientation (not only individual actions) Employees  Are informed about environmental targets and principles  Know that the management supports the environmental targets Environmental manager  Environmental projects have a high priority in the company  Can request resources for the implementation of the goals

Slides 2 – Team, policy, motivation Environmental policy: External use External communication : of the environmental policy :  Customers  Suppliers  Authorities  Neighbours  Media  Environmental groups, NGOs

Slides 2 – Team, policy, motivation 4Collection of information  Guidelines – choice of the most important principles  Prioritization of environmental topics  Existing policies (quality, company, etc.) 4First draft of the environmental policy in the environmental team 4Feedback of employees and management 4Inclusion of feedback by the environmental team 4Management decides on the environmental policy Environmental policy: Procedure

Slides 2 – Team, policy, motivation Policy – Objective – Measure Environ- mental policy Environ- mental programme Example Basic principle Reduction of the environmental impacts Specific objective Minimization of raw materials within technical, organizational and economic feasibility Environmental target Reduction in the consumption of lubricants by 10% till 10/2007 Measure Regular maintenance of the machines  increase in service lifetime

Slides 2 – Team, policy, motivation Goals should be SSpecific MMeasurable AAchievable RRealistic TTime framed