August 17, 2007 Integrated Financial Management System Finance Department, Government of Gujarat

What is IFMS? Integrated Financial Management System (IFMS) is a tool which will provide : Long-term solution for carrying out treasury and pension functions of Government of Gujarat Long-term solution for carrying out treasury and pension functions of Government of Gujarat Consolidated and consistent information about the expenditures and revenues across state Consolidated and consistent information about the expenditures and revenues across state  A system that tracks financial events and summarizes information  Support for Adequate management reportingAdequate management reporting Policy decisionsPolicy decisions Preparation of auditable financial statementsPreparation of auditable financial statements

Financial Management Finance Departmen t (planning & managemen ) Budget (preparation ) Budget execution – (Grant release) Treasury Functions ( Transaction accounting, recording and reporting) AG audit (External audit) Information feedback Banks (Receipt & Payment)

Objectives of the system

Objectives of IFMS Effective and efficient monitoring and control of state revenue and expenditure Effective and efficient monitoring and control of state revenue and expenditure By efficient management of funds By efficient management of funds By monitoring and controlling government liabilities By monitoring and controlling government liabilities By monitoring wage and means position By monitoring wage and means position Real time financial position of state finances by on-line updation and consolidation of Receipts & Payments Real time financial position of state finances by on-line updation and consolidation of Receipts & Payments Automated consolidation and aggregation of data hence more time for value added analysis Automated consolidation and aggregation of data hence more time for value added analysis

Objectives of IFMS contd… Automated accounts generation of the state Automated accounts generation of the state Interfacing with Banks, AG Office, Tax System for data/information exchange Interfacing with Banks, AG Office, Tax System for data/information exchange Facilitate DDOs to track their budget allotment, payments and expenses Facilitate DDOs to track their budget allotment, payments and expenses Online Tax Payment Facility for VAT and other Taxes for Citizens Online Tax Payment Facility for VAT and other Taxes for Citizens Single sign on through Portal Single sign on through Portal Workflow automation Workflow automation

IFMS Modules IFMS

IFMS Module details Finance Department / DAT major functions Online Grant distributions to Admin Dept., their controlling officers and Drawing and disbursement officers within the limit of approved budgetOnline Grant distributions to Admin Dept., their controlling officers and Drawing and disbursement officers within the limit of approved budget Interfacing with IWDMS budget module and debt managementInterfacing with IWDMS budget module and debt management MIS and Decision support systemMIS and Decision support system Employee Information maintenanceEmployee Information maintenance DDO module major functions Electronic Bill preparation by DDO and submission in respective treasury offices electronically. There are around 40+ bills which will be prepared onlineElectronic Bill preparation by DDO and submission in respective treasury offices electronically. There are around 40+ bills which will be prepared online MIS for bill tracking, monitoring of expenditure w.r.t Allocated Grant and BudgetMIS for bill tracking, monitoring of expenditure w.r.t Allocated Grant and Budget

IFMS Module details (Contd.) Treasury core functions Bill processing (Inward, audit, cheque processing)Bill processing (Inward, audit, cheque processing) Stamp processingStamp processing Pension processingPension processing Expenditure and Receipt accounting (book branch)Expenditure and Receipt accounting (book branch) LC ExpenditureLC Expenditure PD/PLA account maintenancePD/PLA account maintenance DPPF core functions Pension ProcessingPension Processing HBA/MCA/GPF account maintenanceHBA/MCA/GPF account maintenance

External Interfaces Interface with Bank for electronic payment, bank scroll details (receipt & expenditure), monthly statements detailInterface with Bank for electronic payment, bank scroll details (receipt & expenditure), monthly statements detail Interface with AG for providing accounting detail for receipt and expenditure by weeklyInterface with AG for providing accounting detail for receipt and expenditure by weekly Interface with RBI for wage and means position of the stateInterface with RBI for wage and means position of the state Interface with Tax Information System for getting the revenue collectionInterface with Tax Information System for getting the revenue collectionUtilities Audit trailAudit trail Report generation on demandReport generation on demand Notification / reminder generation for specific event through SMS/ Notification / reminder generation for specific event through SMS/ Access control mechanism for better securityAccess control mechanism for better security IFMS Module details (Contd.)

IFMS Interfaces Bank/RBI Database AG Database IWDMS Database VATIS Database Other Admin. Department Database HO (DAT / DPPF / FD ) Database Interface

Reserve Bank of IndiaFinance Department Accountant General Actual Accounts of Previous Year Ways and Means Final Budget Prepared by FD Finance Department Admin Departments Budget Estimation Grant Distribution Admin Departments Controlling Officer Budget Estimation Grant Distribution Drawing & Disbursement Officer Grant Distribution Drawing & Disbursement Officer Treasury / Sub Treasury / PAO/AG Office Bill Submission Bill Status intimation Reserve Bank Deposit Sub TreasuryTreasury Indent of Stamp and Cheques Intimation of indent status Indent status Treasury Indent consolidation and Preparation Superintendent of Stamp IFMS Interface and Integration

DPPF Treasury / Sub Treasury PPO, CVP and DCRG Submission Bank Scroll Bank Treasury / Sub Treasury Treasury Indent for Cheque Books and DSS for State Expenditure and Receipt DAT Treasury / Sub Treasury / PAO HBA / MCA Schedule HBA / MCA / GPF No Due Certificate issue and GPF annually Account info. VATTreasury VAT Tax Challan and Party Master Advice Report Accountant General Treasury / Sub Treasury Treasury & Sub Treasury Accounts Adjustment Accounts Govt Admin Dept and other Govt Offices Pension Paper submission Pension Status DPPF Indent status and Authority Interface and Integration

DATFinance Department MIS of State Finance Profile DPPF MIS Pension Liability Report Finance Department DAT Admin Departments MIS Reports 1. Department wise Expenditure and Receipts 2. Controlling Officer wise Expenditure and Receipts against of Grant 3. DDO wise Expenditure and Receipts against Grant.

Data Exchange Between Modules FINANCE DEPT Treasury Other Departments Pension Taxes Debt Management Budget Ceiling Sanctions and Schemes Consolidated Reports Employee Information Pension Cases Consolidated Reports Guarantee information Consolidation of Tax information Tax Collection Debt information External Agencies (Bank, AG Office etc.) Accounts Scroll, Voucher, Challan, Data to AG Office etc.

Key Features and Benefits

All Administrative Departments will be able to All Administrative Departments will be able to  Track total expenditure incurred at a given point of time against estimated budget and total Grant allocated for that period  Track and Monitor Plan / Non Plan Expenditure respectively  Track and Monitor Centrally Sponsored Scheme details  Monitor Major Head wise and Scheme wise details of Plan/Non Plan Expenditures  Get total grant utilization report (Department wise Used/Unused grant)  Monitor Controlling Officer (CO) and Drawing and Disbursement Officer (DDO) wise Grant utilization and Expenditure details Key Features / Benefits

Key Features / Benefits contd.. Integrated solution offering a Single Window Interface across various functions viz. FD, Budget, DoAT, DPPF, Treasuries, sub treasuries, DDO, PPO and PAO Integrated solution offering a Single Window Interface across various functions viz. FD, Budget, DoAT, DPPF, Treasuries, sub treasuries, DDO, PPO and PAO Exchange of data with external entities like AGO, RBI, Banks, and other Government departments Exchange of data with external entities like AGO, RBI, Banks, and other Government departments Online Bill processing helps state government employees and citizens to track status various bills submitted Online Bill processing helps state government employees and citizens to track status various bills submitted Readily available information with 24x7 access Readily available information with 24x7 access Elimination of duplication of work and one time data capture/entry at source only Elimination of duplication of work and one time data capture/entry at source only Faster bills processing Faster bills processing Reduced cost & time of service Reduced cost & time of service

Rationalization of financial resources Rationalization of financial resources Effective policy making Effective policy making Monitor information flow Monitor information flow Better performance, reliability, security, and scalability Better performance, reliability, security, and scalability Better transparency and accountability Better transparency and accountability State Financial Dashboard State Financial Dashboard Multiple delivery channels (like internet, intranet, SMS, , IVR, kiosk) capable solution Multiple delivery channels (like internet, intranet, SMS, , IVR, kiosk) capable solution Key Features / Benefits contd..

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