Psychology Departmental Research Ethics Board (Psych-REB) October 2013 Dr. Carlin J. Miller, Chair

Overview  Introduction: Why an ethics review?  Procedures: Submission and review  Tips & key issues for your method  Common reasons for non-approval  Closing remarks

Overview  Introduction: Why an ethics review?  Procedures: Submission and review  Tips & key issues for your method  Common reasons for non-approval  Closing remarks

What is it? Who is this for?  All research done at UWindsor must first receive ethics clearance.  The Psychology Departmental Research Ethics Board (Psych-REB) is a satellite of the UWindsor REB  Psych-REB approves undergraduate projects that are completed in a 12 month period.  This is of special interest to undergraduates who are beginning honours theses

Purpose of the Psych-REB 1. Ensure that research participants are being treated with respect 2. Provide support to students as they learn about ethical practices and standards in conducting psychological research 3. Create and monitor the “paper trail” which documents ethical conduct if and when concerns arise at any level (departmental, University, Tri-council, civil law)

Educational Objectives  To help thesis students better understand the ethical issues at hand.  Informed consent  Minimal risk…  Create a tutorial on ethics through the application (rather than it being a “black box” process).  Streamline the process to allow for less down time and more student involvement.

Overview  Introduction: Why an ethics review?  Procedures: Submission and review  Tips & key issues for your method  Common reasons for non-approval  Closing remarks

How to Submit an Application *****ALL FORMS ARE AVAILABLE ON THE DEPARTMENTAL WEBSITE***** 1. Complete the “Ethics Application” (either by hand or filled out online) 2. Download and modify the “Informed Consent Form” to suit your project. 3. If applicable, you also need to print out and complete the “Deception Checklist”. 4. Use the first page of the application form to ensure that your package is complete.

Submitting an application(cont.) 5. Make a copy. Ethics applications are submitted in duplicate (even revised applications must be submitted in duplicate). 6. Submit the 2 separate packages* together to the Psych-REB chairperson. * (i.e. 2 paperclips please!) 7. Feedback from Psych-REB in about days. 8. PLEASE NOTE: The deadline for submitting your application before the winter break is at 2 pm on December 2 nd. The Psych-REB will be closed from December 3 rd - January 6 th.

Forms are on the psychology, undergraduate website   ergraduate-thesis-results ergraduate-thesis-results Let’s go over the forms...

Feedback  Approved in its present form  Pending minor changes specified below - These changes can be made by the student researcher alone, and there is no need to resubmit these changes to the Psych-REB.  Pending minor changes & resubmission - Changes are specified and resubmission to the Psych-REB for final ethics clearance  Pending major changes - Project requires major changes, which are specified, and must be resubmitted before receiving ethics clearance.

Overview  Introduction: Why an ethics review?  Procedures: Submission and review  Tips & key issues for your design  Common reasons for non-approval  Closing remarks

6 Tips for Ethical Research designs  Following are some practical tips for designing and conducting research that is ethical.

Tip #1 for Ethical Research: Vulnerable Populations  Children, the elderly, animals…  People with mental health problems…  Research with vulnerable populations is likely to be sent up to the University’s REB.

Tip #2 for Ethical Research: Informed Consent  Participants must know and understand what they are getting themselves into.  A clear and consistent presentation in advertisements, consent forms, etc. is key.

Tip #3 for Ethical Research: Refer to the Literature  If your study makes use of an established paradigm or procedure you should:  Cite relevant research that used similar designs, especially if there is research indicating whether there were or were not harmful effects to participants.  Provide and consider the year of the study (e.g., Milgram)

Tip #4 for Ethical Research: Participants leave feeling in the same state as when they came  Some procedures are emotionally evocative or shift participants’ expectations in some way. You should:  Provide a follow-up activity to help participants return to a positive or at least neutral state before they leave the study. A “mood neutralizer” could be in the form of a relaxation exercise or imagining/remembering some positive experience.  After a “mood neutralizer”, you should ask participants to rate their current level of distress or anxiety (scale of 1 to 10), which ensures that participants feel “normal” before they leave your study

Tip #5 for Ethical Research: Debriefing  A debriefing in which the true nature of the study is disclosed to participants and an opportunity to ask questions is an important part of data collection from human participants. A good debriefing tries to:  Tell the participant in regular, every-day and sufficiently detailed language exactly what has happened in the data collection process and the true nature of the study.  Explain the rationale for using the method in this particular study.  Provide an opportunity for participants to ask questions of clarification.  Provide, in writing, resources and/or contacts for participant who may have concerns that have come to bear through the nature of the study.

Tip #6 for Ethical Research: Protect Trust  Participants volunteer without knowing what they will be asked to do; this requires them to trust the researcher and the institution that hosts the research.  Researchers must ensure that participants do not feel embarrassed or betrayed as a result of research procedures.  When the study and debriefing is complete, is there a reasonable possibility that participants may perceive that there has been a betrayal of trust or that they have somehow been treated unfairly?

Overview  Introduction: Why an ethics review?  Procedures: Submission and review  Tips & key issues for your method  Common reasons for non-approval  Closing remarks

Top 8 most common set backs Inadequate consent forms (#1 - 4) 1. Did not use the informed consent template as a guide and did not include essential information. 2. Did not provide contact information for a. student (you), b. Dr. XXX, supervisor of the project (who is ultimately responsible for addressing participant concerns), and/or c. Chairperson of the Psych-REB. 3. Used the UWindsor REB contact information instead of the Psych-REB contact info. 4. Did not include a section in consent form giving permission to use the data in subsequent studies: (when you or your supervisor plans to do so) OR did not state that data will not be used in subsequent studies.

Top 8 most common set backs continued… 5. Participant pool ad missing: Did not include a recruitment ad to be approved for use in the Participant Pool. 6. Participant pool points: Presented participation time in a way that was not in line with Participant Pool standards (30 minutes of participation =.5 bonus points). 7. Incomplete packages: Did not submit ALL materials in duplicate (or did not re-submit in duplicate). 8. Inconsistencies between the application form, method section, and consent forms. i.e. The title on the ethics submission form is different than that stated on the consent and/or recruitment ad.

Overview  Introduction: Why an ethics review?  Procedures: Submission and review  Tips & key issues for your method  Common reasons for non-approval  Closing remarks

Using supervisor’s archival data?  Attention: Students using archival data for which data collection has already been approved.  If what you are doing is already within the limits of the approved study then you must submit only the first page of the ethics application to the Psych-REB and include on that page the: 1. Ethics approval number of UWindsor REB 2. Date of the application. 3. Name and signature of the Principal Investigator of whoever made the submission. 1. HOWEVER…. are you planning to collect MORE data?

What if your archival data is not from your supervisor?  You should plan to do a full departmental REB application but there may be exceptions.  We will be evaluating:  Was the original data collected ethically?  Do you have specific permission to use these data? (See Dr. Miller if it is truly public data or if you think it might be)  Was the data anonymised by someone truly independent of you?

Contact  Dr. Carlin J. Miller Chair, Psychology Departmental Research Ethics Board. University of Windsor Windsor, ON N9B 3X ext

Questions?