re-Administration Workshop January 8, 2007 ACCESS for ELLs Pre-Administration Workshop January 8, 2007 Edited version of Deborah Houston’s November 2006 Presentation Assessment Specialist Testing Division

Topics to Cover Who Should Take ACCESS for ELLs Logging on to the D2L Online Course Demographic Information on the Testbook AYP Upload Review of Important Dates

Who is Tested? Administered, annually, to all English language learners in Georgia, in grades K- 12 All ELL students must be assessed ELL-M students must not be assessed

ACCESS for ELLs ACCESS for ELLs meets the NCLB mandate for assessing ELL students in their progress in learning both social and academic English ACCESS for ELLs and the English language proficiency standards upon which it is based were developed by a consortium of states referred to as WIDA, with technical assistance by the Center for Applied Linguistics (CAL)

ACCESS for ELLs Is a Secure Test: Maintain security prior to, during, and after testing. All test materials are to be kept secure and confidential. Teachers and other school personnel are responsible for ensuring that no materials are duplicated and/or shared prior to or after testing! System Test Coordinators will oversee key elements: TrainingPacking/Unpacking Ordering MaterialsAdministration Security AssurancesReturning Materials Completing Pre-ID Labels Collaboration with ESOL/ Title III Coordinators will ensure the process is more manageable

Administration Test window—January 22- March 2, Administration time hours

Accommodations Accommodations are permitted for students with disabilities Accommodations may not be provided to students based on their language proficiency – only SWD with IEPs may have accommodations

ACCESS for ELLs Desire 2 Learn (D2L) is a web-based classroom that provides an online course for test administrators All teachers administering ACCESS for ELLs must be “D2L certified” each year. For more info:

To Begin Your Desire2Learn ACCESS for ELLs On-Line Course for 2007 Logon here:

LOG-IN HERE WITH YOUR USER ID AND PASSWORD

DRILL DOWN BY CLICKING ON THE “+” SIGNS AND THEN CLICK ON: “ACCESS Test Administration Training Georgia”

CLICK ON “CONTENT”

WORK YOUR WAY THROUGH THE COURSE WHEN READY, TAKE YOUR REQUIRED QUIZZES FOR CERTIFICATION PAY SPECIAL ATTN TO THE SPEAKING COMPONENT

Student Information on Testbook

Student Demographic Information Special Coding Instructions will be on goldenrod paper placed inside front cover of every School Test Administration manual. Teachers must verify pre-ID information prior to applying pre-ID labels. If label is incorrect, discard label. State Required Codes (SRC) must be manually- coded for students even if a pre-ID label is available.

Special Coding Instructions State Defined Optional Data –Use this area to bubble State Required codes (SRC): Columns 1 and 2: For students with disabilities, code the student’s primary classification using SRC 1 – 12 or Code only one classification. For SRC 1-9 code a zero before the number. Columns 3 and 4: Code SRC 16 for students receiving Title I Reading services in a targeted-assistance school; schools providing services on a school-wide basis do not need to code. Columns 5 and 6: Code SRC 17 for students receiving Title I Math services in a targeted-assistance school; schools providing services on a school-wide basis do not need to code. Columns 7 and 8: Code SRC 18 for students who are Migrant Certified.

Special Coding Instructions Native Language Code -Use the state-designated codes to indicate the student’s primary language. State Student ID -Use the student’s 9-digit FTE number; code left to right; do not mark ‘0’ in spaces District Student ID -Use the student’s 10-digit Georgia Test Identification number; code left to right; do not mark ‘0’ in spaces

Special Coding Instructions Do Not Code: SRC 13 (English Language Proficient) SRC 19 (English Language Proficient – Monitored)

State-Support Deliver Models Inclusionary Support/Push-In (IS) Pull-out (PO) Parental Refusals for Services (PR) Self-Contained (SC) Not applicable (NA)

Nonscorable Codes

Always call the Testing Division prior to marking these codes: IVH REF SPE or when any irregularity occurs. District Defined Optional Data will be used to code irregularities.

Nonscorable Codes ABS (absent)-if this space is filled double-check that student has no spaces marked in the test book for the corresponding domain ABS overrides answers

Nonscorable Codes SPE (Exempt Special Education/504) If a student can be tested in one or more domains, the student should participate in those sections. Listening Speaking

Adequate Yearly Progress DOE will upload ACCESS data for AYP determinations Systems will be responsible for verifying student data and error correction ACCESS will serve as Reading/ELA participation proxy for students deferred from CRCT and GHSGT (first year in US school students only)

ACCESS for ELLs™ Administration Important Dates for Georgia TaskStart DateEnd Date Test Ordering Systems order online through MetriTech’s secure website. Oct 23Dec 1 Pre-ID Ordering Systems submit student demographic data to MetriTech. Oct 23Dec 22 MetriTech Prepares and Packs Test MaterialsJan 3Jan 10 MetriTech Ships Test Materials to SystemsJan 10Jan 15 Systems Receive Test MaterialsJan 15 Test WindowJan 22Mar 2 Systems Pack Completed MaterialMar 2Mar 7 Systems Ship Completed Material to MetriTechMar 5Mar 7 All Materials Received at MetriTechMar 9 MetriTech Ships Reports Systems*May 4May 7 * To ensure that reports are shipped on time, all testing materials for the State of Georgia must be received by MetriTech by the March 7, 2007 deadline.

Who to Contact in Glynn: For assessment questions, contact Leslie McCracken, by phone at , ext 1519 or by at For ESOL/Title III program information, contact Darlene Moye, by phone at , ext 1518 or by at For ESOL/Title III program information, contact Angela Bell, by phone at or by at