Presentation to AEO Conference at Killashee House hotel 19 th May 11

Client Base 30 VECs

Presentation  What VECs currently have  What is available  FETAC Integration  Future Options  What AEOs should do !

System originally based on 6 Core Modules  BTEI  VTOS  Youthreach  Adult Literacy  Traveller Training  Community Education

System originally based on 6 Core Modules  BTEI  VTOS  Youthreach  Adult Literacy  Traveller Training  Community Education All Delivering: Learner Profiling Course History DES Returns

Features you currently have  Texting & Group ing  Countywide Analysis  Countywide Timetabling  New Returns  Tutor Database  New Staff Administration  Mail merging & Standard letters

Texting Service  Text a Learner  Text a Tutor  Text a Class  Text a Group

Countywide Analysis

Countywide Timetabling

DES Returns Updates carried out in 2011 for :  Adult Literacy  ESOL  Community Education  VTOS

Tutors Database

New Staff Administration

Mailmerging & Standard Letters

What is available as additional modules  Self Financing / Nightclasses  Countywide Planner  Tutor Monthly Reporting  External Teaching Services  Stock Management system

Self Financing / Nightclasses  Manage classes in colleges  Online searching, booking & payment  Refunds and transfers catered for  Public can search throughout VEC  Reduced administration  Allows offline bookings

Countywide Planner

Tutor Monthly Reporting

External Teaching Services  External groups request hours  Approved at Head Office  Groups enters basic learner details

Stock Management System  Centres & Colleges manage own stock  Annual Stock take using scanner  Print Bar code labels  Depreciation  Countywide reporting

FETAC Integration Procedure  Set up your FETAC Centres  Select which modules will be returned  Flag which learners are presenting for certs  Add in the results for each module  Run your pre submission checks  Download file from Salespulse  Upload to FETAC Business System (FBS)

FETAC Integration Procedure

FETAC Integration Enter results and grade calculated Pre submission checks and facility to download for FETAC FBS

Future options / Modules  Community Self Registration  Course Self Administration Will include Approval procedure & Tutor Contracts  Accounts Integration Attendance, Tutor Claim forms and export to VEC Accounts systems  PLC system  Resource Booker

Community Self Registration  Community Group applies for hours  VEC approves, declines or defers  Community adds in learners directly  VEC can define learner & course application form  Feeds into Community Education DES returns

Course Self Administration  Co-ordinator inputs course details  Tutor added and Approval requested  HR approves  Tutor Contract generated  Co-ordinator receives notification  Learners added into Course

Accounts integration  Attendance of Student & Tutor recorded  Attendance verified & signed off  Meal / Travel allowance calculated  Claim forms generated  Exported for use in accounts  Key Point – Data entered just once

PLC System (Working Demo)  Course Management by college  Student Self Registration with payment  Manage choice preferences  Student Attendance  College Reporting  VEC Reporting

Resource Booker  Keep track of all bookings of your resources – for example Pitches, Rooms, Computer facilities, Digital Cameras, Mini Bus  Eliminate double bookings  Easily see when facilities are available  Ensure that equipment is returned  Set up recurring bookings  Book resource for multiple days  Full search & history of bookings  Include instructions for particular resources  Record how many people used facility  Automated s to notify of bookings

What AEOs should do ! (as recommended by SalesPulse)  Check what users have access to - through the Administration Staff button  Review database – Learners, Courses & Tutors  Review your returns – inbuilt checks to identify missing data  Have a key driver for SalesPulse database

Summary  What VECs currently have  What is available  FETAC Integration  Future Options  What AEOs should do ! Thank You