W ELCOME TO H AZ S TAT Hazardous Waste Tracking Database

O VERVIEW OF M ENU N ETWORK S YSTEM

I NTRO : M AIN M ENU

I NTRO : I NVENTORY M ENU

I NTRO : R EPORTS M ENU

R EPORTS : C ONTAINER L ABELS M ENU

I NTRO : D IRECTORY M ENU Lookup important values

I NTRO : U SERS M ENU Must add a new employee before the name will appear in the drop menu on the Green Form! It is best to do this step first!

A DDING AN E MPLOYEE Will appear in drop menu on the Green Form

P ROCESSING A H AZARDOUS W ASTE Conventionally done with a “Green Form” Required pre-printed forms with Code #’s Must be keyed in by hand Can now be entered digitally Prints as a conventional “Green Form” Generates container labels Standardizes data

G ENERAL I DEA We are focused on each time a material or Item is used. Referred to as a History Each Item is stored with its properties and attributes, (Safety precautions, Waste Class etc.) Materials never used before will be added to a growing list of Items A single Item can be paired with many Histories, (not the other way around) Items occurring more than 150 times/ year are designated as Frequently Used Items (FUI)

I NVENTORY M ENU D ETAIL

P ROCESSING A H AZARDOUS M ATERIAL Making an entry on this form will add a new item to the database. Once picked up, the new item is logged into receiving and converted to inventory “New” does not mean it has never been used before. It refers to a new collection.

F REQUENTLY U SED I TEMS ARE S TORED Many departments have Repeat Waste Steams HazStat saves these records in a drop menu You can populate the Item’s Profile by selecting the FUI from that menu Don’t have a frequently used item? Use the previous Green Form to simply process a new item occurrence Yes, there are 2 separate Green Forms: One for adding New Entries or non FUI materials One for adding New FUI usage. Note, each usage of a material or item should be entered into HazStat!

P ROCESS A F REQUENTLY U SED I TEM (FUI)

S TEP 1: S ELECT A F REQUENTLY U SED I TEM Click the “Add a New Item” link if your item is not there, next slide… Helpful Hint: Jot down the number next to the Frequently Used Item

A DD AN I TEM TO THE F REQUENTLY U SED M ENU Enter the item properties, this becomes the Item Profile! If a frequently used item, check the last box to indicate it. You must re-open the green entry form to refresh the drop menu!

S TEP 2: E NTERING THE H ISTORY Enter that item’s new history by completing the remaining blank fields 1.Unique Code Number 2.Amount (Refers to the container size, not what’s in it) 3.Units 4.Research or Clean-up if applicable 5.Safety Precautions if not already entered

S TEP 3: E NTER A CCUMULATION D ATES Click the Calendar Icon to select a date, or enter your own manually FAQ: When can I enter the same date for both Initial and Final Accumulation dates? Answer: If there was a spill/ cleanup or if the item was found in inventory and is being removed the same day. Keeping good records is essential for Safety… Label, Label, Label!

S TEP 4: S ELECT E MPLOYEE P ROFILE Problem: Is your name not listed above? Solution: Go to the Users Menu and complete your employee profile. This only needs to be done once. Note: If you just added your User Profile, close the green form and re-open to refresh the drop menu, then your name will appear! You will lose your previous data so it is best to always make the employee profile first!

S TEP 5: S CHEDULE AN EH&S P ICK - UP Select the date of your pick-up and a contact person who has custody of the item(s) Note: This may or may not be the same individual who is completing the form. Important: Be sure to include the item’s location in the comments section. If you are including any other comments, make item location the first entry!

S TEP 6: A DD THE I TEM D ETAILS Room/ Course stores: Room Locations, Course Numbers Experiment Numbers

R EPORTS

E NTER Y OUR C ODE R ANGE Step 1: Start Code (First Code in Sequence) Step 2: End Code (Last Code in Sequence) Note: The overall Code Range is 90 entries long. This tells the software to generate a report for those 90 entries. The Code Range will pertain to your assigned block of numbers

R EPORTS : R EADY TO P RINT Note: It is best to perform a “Print Preview” to verify that the page layout is correct! You can regenerate your reports to see if they have been picked up or received to inventory

N OW P RINT Y OUR C ONTAINER L ABELS

P RINT 2” X 4” A VERY L ABELS Again, specify the range, same as before. This generates the same labels as green forms that you already printed

A LTERNATE R EPORT M ETHOD Instead of filtering by a block of assigned Code Numbers, look up by: Department 3-digit code: e.g. “art” And a range of Initial Accumulation Dates Note: We assume that any waste being accumulated is labeled as: “Hazardous Waste” Hazards of the material (Waste Class etc.) Initial Accumulation Date See 22 CCR § (f)(1)(2)(3)

S TEP 1: G O TO R EPORTS M ENU Click on the filter by Dept and Initial Accumulation Dates button.

S TEP 2: E NTER THE D EPT C ODE Note: This must be the official department 3-digit classification. Check the Departments List under Directory Menu to see a list of official department codes.

S TEP 3: E NTER S TARTING D ATE Note: This date refers to the Initial Accumulation Dates, not the Final

S TEP 4: E NTER F INAL D ATE Note: This date refers to the Initial Accumulation Dates, not the Final

S TEP 5: R EVIEW AND P RINT Notes: Department: Bio Initial Acc. Date is within range of criteria

D IRECTORY

D IRECTORY L OOKUP : CA W ASTE C ODES Simply click to scroll through the records. 79 records are listed

U SERS M ENU Note: This is a Read Only option. Only EHS can make changes to employee records once entered

A DDING AN E MPLOYEE Note: You can however, add a new employee. Will appear in drop menu on the Green Form This version opened BLANK

S YSTEM R EQUIREMENTS Must be running Microsoft Access 2007 Computer should be running Windows XP Windows Vista or 7 Must have a network connection Currently 1 user at a time Terminal Server alternatives Shared Work Group Files Touch on Security and User Permissions Coordinate with I&IT to get machines up to specs

N ETWORK A CCESS Secure Data Collection Routine Backups Monitored Data Management Data Integrity

A NY P ROBLEMS, Q UESTIONS OR S UGGESTIONS ? Please feel free to contact EH&S for any concerns. We value your opinions and suggestions