SVYM-VidyaKiran Budget Proposal April 2009 – March 2010 Stewards: Neil Kadakia and Archana Sheth

Project Description SAC project Location: Kote Taluk, Mysore Area (rural/urban): Urban Primary focus: Economically disadvantaged students wanting to pursue their 11 th and 12 th standards (I and II PUC)

Student Information Current students –96 students 33 II PUC Students –Will graduate this year 63 other students (58 I PUC, 1 education, and 4 engineering students) –Education and engineering students will graduate this year Additional students to be sponsored –30 I PUC–Science students –15 professional course students Total students for school year: 103 students

Challenges and Successes Challenges: –Ensuring that students chosen are dedicated to coming to the center and pursuing higher education Processes in place to overcome challenge: –Have contacts at the school who nominate students for the program –Conduct house visits for prospective students Successes: –100% of II PUC students are taking the exams to pursue graduation courses

Proposed Budget

Proposed Budget - Salaries Program Manager: Jyothi Lakshmi Admin Assistant: Hiring Now SALARIES TitleCost/MonthMonthsYearly Cost Program Manager7, ,000 Administrative Assistant5, ,000 TotalRs. 144,000

Proposed Budget – Operational Costs Rent –The SVYM-VidyaKiran center is located in the heart of Mysore which makes it easily accessible to the students Initially tried to use a center in a different part of the city which had lower rent, but it was inaccessible to the students Operational costs –Cost covers: paper, stationery, office supplies, computer costs (software, antivirus, internet and repairs) OPERATIONAL COSTS ExpenseCost/MonthMonthsYearly Cost Rent12, ,000 Other Operational Costs2, ,000 TotalRs. 174,000

Proposed Budget - Visits VISITS ExpenseCost/Student# of VisitsTotal Cost House Visits150507,500 Exposure Visits ,000 TotalRs. 32,500 House visits - Program manager visits the homes of prospective students to meet with them and their families and help assess their need of SVYM-VidyaKiran’s assistance - Cost covers: transportation (gas), food, Xerox charges, and battery for camera Exposure visits - Students visit software companies, pharmaceutical companies, etc., to gain exposure to various professions - Cost covers: transportation (to Bangalore), entrance fees (where required) and food

Proposed Budget - Transportation TRANSPORTATION ExpenseCost#Total Cost Transportation2,500/month12 months30,000 Bus Pass1200/student10 students12,000 TotalRs. 42,000 Transportation cost covers: - Visiting colleges for pre selection of students - Arranging hostel facilities for students - Visits to professional colleges - Visiting the students homes If they are not coming to the center Or, if they are having trouble in school Bus passes are only provided to select students who live very far from the SVYM-VidyaKiran center and their parents cannot afford to buy the bus passes themselves

Proposed Budget - Library LIBRARY Expense# of Sets Cost per SetTotal Cost Library Book Sets ,000 TotalRs. 15,000 Rather than providing each student with books to take home, the SVYM-VidyaKiran center has a library from which students can borrow books - This reduces costs and ensures students are still getting the information they need Cost covers: 15 sets of books; each set contains 6 subjects (Physics, Chemistry, Biology, English, Math, Commerce) Will obtain other used textbooks from donors

Proposed Budget - Furniture FURNITURE ExpenseCost per Desk Desks NeededTotal Cost Desks ,000 TotalRs. 15,000 The SVYM-VidyaKiran center needs new desks on which the students can study Received chairs from donors, but they are breaking from general usage and need to replaced

Proposed Budget – Meetings COUNSELING AND MEETINGS ExpenseCost#Yearly Cost Counseling Meetings1,000/student40 students40,000 Parent Meetings500/meeting5 meetings2,500 TotalRs. 42,500 Cost of counseling meetings include: career counseling expert’s fees, food, transportation charges and accommodation expenses for counselors(because they come from Bangalore) The counselor works for a company called The Promise Foundation Banglaore Will provide a series of aptitude tests to students Cost of parent meetings include: venue and food

Proposed Budget - Miscellaneous MISCELLANEOUS ExpenseCost per Month # of MonthsYearly Cost Miscellaneous2, ,000 TotalRs. 24,000 Costs include: Cleaning of office (mopping, sweeping, trash removal) Daily newspaper Food (a snack on Diwali or a light breakfast to students who can’t eat at home) Other minor expenditures

Budget Breakdown SCHOLARSHIPS –Scholarship money goes towards the coaching fees of students College fees are only about Rs. 3,000 and therefore the parents pay –PUC-Science institutes attending a coaching center called The Time Institute Coaching proctors conduct tests at least once a month For II PUC students, the centers helps them prepare for the Board Examination –Fees for the I PUC science students are Rs instead of Rs because they attend all major subjects (physics, chemistry, math, biology/computer science) Fees for II PUC science students are Rs. 10,000. However, SVYM- VidyaKiran has already paid half their dues to the Time Institute and therefore this budget only shows the cost as Rs

Budget Breakdown (cont.) PROFESSIONAL COURSE STUDENTS –II PUC students will be starting professional courses B. - Pharmacy, B.Sc - Speech & Hearing, B.Sc - Nursing, B.Sc – Teaching (4 years), BAMS - Ayurvedic Medicine Course, etc. –Some students cannot receive bank loans for this higher education –SVYM-VidyaKiran wants to provide these students with financial support for four years –SVYM-VidyaKiran will track these students through their four years Will update sponsors on students, test scores, etc.

Proposed Budget - Education SCHOLARSHIPS & PROFESSIONAL COURSE STUDENTS StudentsCost# of studentsTotal Cost Current I PUC Science Students (II PUC Year 2009/2010) ,000 Current I PUC Commerce Students (II PUC Year 2009/2010) ,000 To be Selected (New Science Students 2009/2010) ,000 Professional Course Students10, ,000 TotalRs. 680,000

Budget Summary October 2007 to September 2008 vs. April 2009 to March 2010 (Distribution for period of October 2008 to March 2009 was not made because previous disbursement sufficed)

Oct Sep. 2008Apr Mar AccountTotal Amount Budgeted/Student (100 Students) Total Amount Budgeted/Student (103 Students) Variance Proj. Coordinator84, ,000816(24) Admin Assistant66, ,000583(77) Computer50,000500See Op. Exp.0(500) Scholarships500, ,0005, Op. Expenses24, , Rent48, ,0001, Coaching Fees75,000750See Scholarships0(750) Textbooks40,000400See Library0(400) Library15, ,000146(4) Bus Pass27, ,000117(158) Transportation18, , Parent's Meetings5,000502,50024(26) House Visits12, ,50073(47) Career Counseling0040, Miscellaneous0024, Exposure Visits0025, Furniture0015, Professional Course Students 00150,0001, Total in Rupees964,5009,6451,169,00011,3501,705

Thank You for Your Time and Consideration Question and Answer Session