© 2016_lecuture by ataur Subject: Design and Editing Md. Ataur Rahman Instructor (Design and Printing) M.CSE, B.CSE Graphic Arts Institute

Computers Are Your Future Chapter 3 © 2016_lecuture by ataur

Application Software: Tools for Productivity © 2016_lecuture by ataur Slid e 3

 How system software supports application software  The most popular types of horizontal applications  The advantages and disadvantages of standalone programs, integrated programs, and suites  The advantages of Web technology and file compatibility  The concept of software versions  The differences between types of software  The essential concepts and skills of using application software © 2016_lecuture by ataur Slid e 4

 Application software refers to programs that enable the user to be productive when using the computer.  Two types of application programs: › Horizontal applications › Vertical applications © 2016_lecuture by ataur Slid e 5

 Horizontal applications are used across divisions of a company and are popular with consumers. © 2016_lecuture by ataur Slid e 6 Personal Productivity Word Processing Spreadsheets Address Books Multimedia/Graphics Desktop Publishing Photo Editing 3D Rendering Internet Web Browsers Home/Education Personal Finance Tax Preparation Reference Games

© 2016_lecuture by ataur Slid e 7 Database Spreadsheet Word Processor

© 2016_lecuture by ataur Slid e 8 Photo Editing 3D Rendering Desktop Publishing

© 2016_lecuture by ataur Slid e 9 Web Browser

© 2016_lecuture by ataur Slid e 10 Personal Finance Tax Preparation Reference Games

 Vertical applications are used for specialized fields. Vertical applications  Types of vertical applications: › Billing programs › Inventory tracking programs › Point of Sale software › Custom software © 2016_lecuture by ataur Slid e 11

© 2016_lecuture by ataur Slid e 12

 Standalone programs are fully self-contained. › Examples:  Microsoft Word  Microsoft Excel  Integrated programs contain modules that share the same interface. › Example:  Microsoft Works  Software suites contain standalone programs that share resources with each other. › Examples:  Microsoft Office  Corel WordPerfect Office  Lotus Smart Suite © 2016_lecuture by ataur Slid e 13

 Individual applications share a common program code.  Popular office suites offer a word processor, spreadsheet, database, presentation, and other programs. © 2016_lecuture by ataur Slid e 14

 Web technology refers to applications that enable the user to create documents that are compatible with the formats used on the Internet. › The most common format is Hypertext Markup Language (HTML).  Microsoft’s.NET is designed to create universal communications between computers. © 2016_lecuture by ataur Slid e 15

 System requirements refers to the minimum level of equipment needed to run a program. › Platform– PC or MAC › Microprocessor › Drive– 3.5 Floppy or CD-ROM › RAM › Available hard disk space Sample Minimum System Requirements IBM compatible PC with a 486 PC processor or better (Pentium® recommended) Microsoft Windows® MB RAM (16 MB recommended) Hard disk space (standard installation approx. 100 MB) CD-ROM drive (2x or better) Mouse or other pointing device © 2016_lecuture by ataur Slid e 16

 Software producers include a version number with their products.  Version numbers identify the release of the program being used.  Recent releases have numbers greater than earlier releases (Recent Ver. 6.0; Earlier Ver. 1.0). › Whole numbers are major revisions (1.0, 2.0, 3.0, etc.). › Decimal numbers refer to maintenance releases or updates and fixes (1.1, 1.2, 1.3, etc.). © 2016_lecuture by ataur Slid e 17

 Software upgrading is the process of keeping the application program current.  Types of upgrades: › Patch – Small changes in the program. › Service release – Major changes in the program. © 2016_lecuture by ataur Slid e 18

 Two methods of software distribution: › Shrink-wrapped boxes containing CDs or floppy disks. › Downloading program files using the Internet.  Documentation includes tutorials and reference manuals that explain how to use the program. › ReadMe files – Helpful information about the program. › Help screens – On-screen program documentation. © 2016_lecuture by ataur Slid e 19

 A software license gives the user the right to install and use the program on one computer.  Organizations purchase a site license to install a program on many computers. © 2016_lecuture by ataur Slid e 20

 Most computer software is copyrighted.  Software piracy – Infringing on a program’s copyright. › Copyrighted software can not be:  Copied  Altered  Used on more than one computer.  Types of copyrighted software: › Commercial – Buy before using it › Shareware – Try it before you buy it › Freeware – Free software, but it can’t be copied and/or sold  Public domain software is not copyrighted. There are no restrictions on using, copying, altering, or selling the software. © 2016_lecuture by ataur Slid e 21

Installing Applications: ü Install the software on the hard drive.  Installation utilities guide you through the process.  Installation changes the registry of the operating system. ü Use an uninstall utility to remove a program from the hard drive.  Do not just delete a program from your files. © 2016_lecuture by ataur Slid e 22

Launching Applications:  Launching a program transfers program code from the hard disk to the memory.  The program’s default window appears on the screen.  Applications can be launched by clicking on the Start menu, pointing to All Programs, and choosing the application. © 2016_lecuture by ataur Slid e 23

© 2016_lecuture by ataur Slid e 24 Click on the parts of the window for more information.

© 2005 Prentice-Hall, Inc Slid e 25 The name of the application and the name of the file being worked on. Window controls enable the window to be maximized, minimized, restored or closed.

© 2005 Prentice-Hall, Inc Slid e 26 The size of the window can be changed by dragging the vertical, horizontal, or corner borders.

© 2016_lecuture by ataur Slid e 27 The menu bar contains the names of pull-down menus. Pull-down menus contain commands that can be used with the application.

© 2016_lecuture by ataur Slid e 28 The toolbars contain icons that represent the most commonly used commands

© 2016_lecuture by ataur Slid e 29 The application workspace displays the document you are working on.

© 2016_lecuture by ataur Slid e 30 Scroll bars, boxes, and arrows are used to move through the document.

© 2016_lecuture by ataur Slid e 31 The status bar displays information about the program.

 A menu contains words that identify tasks within an application. © 2016_lecuture by ataur Slid e 32 Help – Options for getting help with the program Click on the menu items above to view the menu options.

 A popup menu or context menu appears when the right mouse button is clicked. › The menu shows commands that are available. © 2016_lecuture by ataur Slid e 33

 Creating new documents: › The user starts a new blank document or chooses a template (preformatted model).  Opening an existing document: › An existing document is loaded into memory. › The user may update or edit the document.  Choosing Options: Choosing Options › Options change the way a program operates or is displayed. › Default settings are in effect until they are overridden by the user.  Using Wizards: Using Wizards › A wizard guides the user through lengthy or complex operations. © 2016_lecuture by ataur Slid e 34

 Saving the document: › The document is transferred from computer memory to a storage device. › A filename for the document is created.  Exiting the application program: › Exit the program by choosing the exit command from the File menu. › The program provides a reminder to save the work.  Shutting down the system › The computer needs to be shut down properly. › Do not turn the power off without going through the shut down process. © 2016_lecuture by ataur Slid e 35

 Options are your preferences for the way you want the program to operate. © 2016_lecuture by ataur Slid e 36

 A wizard is a series of dialog boxes that guides you through a step-by-step procedure. © 2016_lecuture by ataur Slid e 37

Horizontal and vertical are two categories of application software. Horizontal programs are popular with consumers. Vertical programs are designed for specialized uses. Types of horizontal applications include: › Personal productivity › Multimedia and graphics › Internet programs › Home/educational software Copyrighted software includes: › Commercial programs › Shareware › Freeware © 2016_lecuture by ataur Slid e 38

Public domain software is not copyrighted. The version number of software refers to a major upgrade and a decimal number refers to a maintenance upgrade. Office suites are composed of integrated standalone programs. Web technology refers to the capability of software to create documents that are accessible through the Internet. To use the computer successfully it is necessary to possess the concepts and skills in using, installing, and launching application programs. © 2016_lecuture by ataur Slid e 39

© 2016_lecuture by ataur Slid e 40