Distance Learning, Middlesex Community College Chapman 632/633 860-343-5756 Workshop Site:

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Distance Learning, Middlesex Community College Chapman 632/ Workshop Site: Special thanks for Rhoda Dewitt who originally developed the handout and allowed MxCC Distance Learning staff to revise the handout and use it for MxCC training. Rhoda Dewitt is Distance Learning & Web Support Associate in Connecticu community college system office.

New Features in Office 2007 applications: 1.Microsoft Office Button 2.File Formats 3.Ribbon 4.Live Preview 5.Quick Access Toolbar 6.Status Bar, Zoom Slider 7.Mini Toolbar 8.Shortcuts 9.Training Resources

Performs many of the functions that were located in the File menu of older versions.

 Office button:  Save, save the document as:  Word,.docx  Excel,.xlsx  PowerPoint,.pptx  Smaller file size in Office 2007 applications compared with previous versions.  Use new features in Office 2007 applications.  Cannot open in Office 2003 and older.  If you use Office 2003 or older, you need to install MS Office 2007 converter downloadable from  Save As:  Word 97 – 2003 Document  Excel 97 – 2003 Workbook  PowerPoint 97 – 2003 Presentation .pdf - download.pdf converter downloadable from  Other Format  Word: Rich Text Format, Web Page (filtered), text

Font grouping Paragraph groupingStyles grouping  Each “tab” (such as “Home”, “Insert”…) will open a ribbon with several command items each in similar groupings.  Home: has the common formatting tools, clipboard, fonts, paragraphs, styles, editing.  Insert: picture, clip arts, table, page break, page#, header/footer, date & time, symbols, SmartArt, Charts.  Page Layout: margins, orientation, watermarks.  Exit out a group window:  Click on a Tab.  Click on X to close the group window.

 Use the same Word practice document.  Highlight the text, change font, size, color, styles, etc.  You will see how the text looks like when you change font, size, color, styles, etc.  When you select a different style, the document changes its style.

 The Microsoft Office Button also contains the choices that used to be under “Tools, Options”.

 Document information and shortcuts  Click on the Status Bar to see more details.  Customize Status Bar: Right-click on the Status Bar, check or uncheck a status to show.

 You may add your most commonly used commands to the Quick Access toolbar.  Click on the drop down arrow and select a command.  Right-click on any command and choose “Add to Quick Access Toolbar”  Check Spelling to place it in the Quick Access Toolbar

 The Zoom Slider makes it easy to zoom in and out by sliding the zoom control.  It is located on the bottom right.

 This is a floating toolbar that appears when you select text and slightly move your mouse.  It displays common formatting tools, such as bold, italics, fonts, font size and font color.

 When you press the Alt key on the keyboard, all visible keyboard shortcuts appear.  Next, press the letter or number that represents the shortcut.

Word Excel PowerPoint Access