Computer Skills /1436 Department of Computer Science Foundation Year Program Umm Alqura University, Makkah Place photo here 1

2 1 Understand templates 2 Create a new document from a template 3 Work with template elements 4 Create a custom template 5 Use a custom template Students will be able to do the following on completion of this lesson.

3 Templates help the users create Word documents in an effortless and fast method

4 * Word 2010 provides some built-in templates which can be used to create attractive looking documents, you can also download and install additional templates. * How are templates used in MS-Word? There are many standardized templates which can be used such as: 1. Memos 2. Faxes 3. Letters 4. Newsletters 5. Resume 6. Calendar 7. Job descriptions 8. Invitations and more!

5 Take a look!

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8 #1: In the File Tab of Word, click New

9 1 Understand templates 2 Create a new document from a template 3 Work with template elements 4 Create a custom template 5 Use a custom template Students will be able to do the following on completion of this lesson.

10 Add placeholders to store the information you’ll replace when you’re creating the actual document. Simply click at the start of a new line and type =rand(). Word inserts a sample of text you can use to fill the space. Create placeholders not only for text blocks but also for tables, pull quotes, captions, headlines, banners, tables of contents, images, and so on. This will save you time when you begin adding live content to the document down the road.

11 Type =rand() and press ENTER

12 Click & Type to insert text in a placeholder

13 A content control is a customizable tool you add to your page that elicits some kind of action from the person using the document. It might ask the reader to choose something from a list; it might offer check boxes or a comments box; or it might display information, such as customer name, product, or address. To add and work with content controls, you must first display the Developer tab on the Ribbon. Just click the File tab, click Options, click Customize Ribbon, and click Developer in the box on the right (Figure B). Now click OK. The Developer tab is added to your Ribbon. You’ll find the content controls in the Controls group of this tab.

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15 Developer Tab

16 If you don’t see the Developer Tab you need to add it by going to File, Options, Customize Ribbon, Developer

17 1 Understand templates 2 Create a new document from a template 3 Work with template elements 4 Create a custom template 5 Use a custom template Students will be able to do the following on completion of this lesson.

18 In the Controls Group, click “Plain Text Content Control” to add this feature to the 1 st cell in the 2 nd column

19 Your screen should look like this…

20 Next, click the cell next to “Hire Date”. In the Controls group, click the Date Picker button to add a Date Picker to the second cell Your screen should look like this…

21 1.Click the third cell in the second column (next to Title). 2.In the Controls group, click the Combo Box button to add a ComboBoxContentControl to the third cell.ComboBoxContentControl 1. Click the third cell in the second column (next to Title). 2. In the Controls group, click the Combo Box button to add a Combo Box the third cell.

22 Click the last cell in the second column (next to Picture). In tne Controls group, click the Picture Content Control button to add a Picture Content to the last cell. Your screen should look like this...

23 Protect Content Controls! Use “Word Help”….it is a valuable resource!

24 1.Determine the intended audience 2.Create templates that are easy to use 3.Make sure the template is technically accurate (i.e. correct calculations & functional macros 4.Spell & Grammar check

25 Go to File, Info, Permissions Go to File, Info, Permissions

26 This shows all your “protect document” options

27 MARK AS FINAL When a document is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only. The Mark as Final command helps you communicate that you are sharing a completed version of a document. It also helps prevent reviewers or readers from making inadvertent changes to the document.

28 ENCRYPT with PASSWORD When you select Encrypt with Password, the Encrypt Document dialog appears. In the Password box, type a password. Important: Microsoft cannot retrieve lost or forgotten passwords, so keep a list of your passwords and corresponding file names in a safe place.

29 RESTRICT EDITING When you select Restrict Editing three options appear: Formatting restrictions: this reduces formatting options, preserving a look and feel. Click Settings to select which style are allowed. Editing restrictions: you control how the file can be edited or you can disable editing. Click Exceptions or More users to control those who can edit. Start enforcement – Click Yes, Start Enforcing Protection to select password protection or user authentication. In addition, you can click Restrict permission to add or remove editors who will have restricted permissions

30 DIGITAL SIGNATURE Digital signatures authenticate digital information such as documents, messages, and macros by using computer cryptography. Digital signatures are created by typing a signature or by using an image of a signature to establish authenticity, integrity, and non-repudiation. See the link at the end of this topic to learn more about digital signatures.