Canadian Institutes of Health Research (CIHR) Open Operating Grant September 2012 Competition Cristina Rai Research Grants Officer 15 August 2012 RESEARCH SERVICES – AUGUST 2012

In Today’s Presentation  Open Operating Grant Competition overview  Eligibility  Registration phase  Application phase: Electronic submission process to Research Services Electronic submission on ResearchNet Introduction to ResearchNet (overview of tasks) Common CV  Grant Review Process – Application Stage RESEARCH SERVICES – AUGUST 2012

CIHR Open Operating Grant Sept 2012 Competition  Largest CIHR open call for proposals  Funds 400 new grants/ competition (minimum)  Funding term typically 3 – 5 years (min 1 yr)  Up to $12.5M over 5 years (or $2.5 million / year)  Two phases: Registration Application  Online application submission through ResearchNet RESEARCH SERVICES – AUGUST 2012

Eligibility Nominated Principal Applicant (NPA) – Mandatory Common CV submission  Independent Researcher  Autonomous regarding research activities  Holds an academic or research appointment  Responsible for the proposed activities  Administrative and financial responsibility for the grant  Principal Applicants – Mandatory Common CV submission  Independent Researcher  Shares responsibility with the NPA for the direction of the proposed activities  Co-applicants (one of the following) – Mandatory Common CV submission  An independent researcher or a knowledge user or a trainee (undergrad / grad student, postdoc, post-health professional degree)  Contribute to the proposed activities  Collaborators – Common CV not required  Provide a specific service (e.g., access to equipment, training in a specialized technique, statistical analysis, access to a patient population, etc.) RESEARCH SERVICES – AUGUST 2012

 Deadline: August 15, by 6.00pm (Calgary time)  Does not require  Paper or electronic submission to Research Services or  a Research Funding Application Approval form  Requires Registration Common CV  Registration submitted directly to CIHR RESEARCH SERVICES – AUGUST 2012 Registration Phase

Electronic submission to RSO for CIHR OOGP ONLY No paper application submission required Deadlines 1. Internal Full Administrative Review September 3 rd, :00pm* Submit complete application to Research Services via ResearchNet (*Sept 3 rd is a statutory holiday, the deadline date will be the next working day – Sept 4 th. ) 2. Internal Best Effort Administrative Review – September 13 rd, 2012 Noon (2:00pm EDT) 3. CIHR Deadline September 17 th, 2012 RESEARCH SERVICES – AUGUST 2012 Application phase Electronic Submission to Research Services

2012 CIHR Funding Application Approvals Form Do NOT upload this form to ResearchNet To initiate the review process Research Services requires both: 1.Application submission on ResearchNet 2.Scanned Research Funding Application Approvals form  Send to: RESEARCH SERVICES – AUGUST 2012 Application: Online Submission to Research Services

 NPA submits the complete application to Research Services through ResearchNet  Research Services completes the administrative review:  Feedback sent to NPA and if necessary: Application is returned for revision NPA completes revision and submits it through ResearchNet Research Services submits the application to CIHR  Application does not require any changes Research Services submits the application to CIHR  ResearchNet automatically generates an for the NPA confirming that application has been submitted to CIHR. RESEARCH SERVICES – AUGUST 2012 Application Electronic Submission Process on ResearchNet

Task 1: Identify Task 1: Identify Participants List all co-applicants Obtain their signatures on the Applicant Signature page Collaborator signatures are not required IMPORTANT: Ensure all co-applicants sign the Applicant signatures page RESEARCH SERVICES – AUGUST 2012 Application phase Introduction to ResearchNet

Application: Common CV (CCV) Task 2: Attach Common CV (CCV) Be sure to choose the CCV Funding specific to CIHR and Academic type Ensure that you submit a full renewed Common CV for Application phase Updates on CCV, What’s New in CCV for CIHR applicants and CCV Tips and Tricks for CIHR applicants information is provided on CIHR website on Canadian Common CV (CCV) Help at: irsc.gc.ca/e/45641.htmlhttp:// irsc.gc.ca/e/45641.html Using the pdf attachments for Main Contributions, Activities and Contributions, Patents and Intellectual Property Rights and Publications. Make sure formatting adheres to the Acceptable Application Formats and Attachments.Acceptable Application Formats and Attachments RESEARCH SERVICES – AUGUST 2012

Application: Introduction to ResearchNet Task 5: Enter Budget Information and Supporting Documents Since September 15, 2011, the Tri-Council agencies existing regulations on min/max stipend levels paid to trainees (students and postdocs) from grants no longer apply Compensation for research staff and research trainees should be in accordance with the rates/practices used in your Department or Faculty Non-discretionary benefits can also be requested RESEARCH SERVICES – AUGUST 2012

Application: Introduction to ResearchNet Task 5: Enter Budget Information and Supporting Documents (ctd)  Budget module value in the “Equipment” line must be $0 CIHR defines Research Equipment as: Any item (or interrelated collection of items comprising a system) of non-expendable tangible property, having a useful life of more than 1 year and a cost of $2,000 or more, which is used wholly or in part for research.  Note: all three conditions must be met for an item to be considered equipment  To be considered materials or supplies an item must meet only one of the following conditions: expendable tangible property; or, useful life of 1 year or less; or a cost of less than $2,000.  For example, a laptop computer that costs less than $2,000 would be considered "materials or supplies" and therefore can be requested under that budget heading RESEARCH SERVICES – AUGUST 2012

Application: Introduction to ResearchNet Task 5: Enter Budget Information and Supporting Documents (ctd) Budget Justification:  Ensure amounts given in justification are consistent with values listed in budget detail module, and that all requests are fully justified Cost Quotations / Cost Support Letters  For service contracts costing more than $10,000 and up to $25,000 attach at least one cost quotation;  For single service contracts costing more than $25,000, attach to the quote a letter from the Authorized Official at the Institution Paid attesting that the service contract is not currently available, plus at least two competitive quotes. RESEARCH SERVICES – AUGUST 2012

Application: Introduction to ResearchNet Task 9: Print, Scan and Upload Signature Pages Upload all signature pages (including Routing Slip) to ResearchNet, in the following order: 1. Routing Slip 2. CIHR Applicant Signatures Page(s) – (if applicable) 3. CIHR Institutional Signature Page - this page must be left blank; NO SIGNATURES (NPA and the Institution paid) are required on this page Task 11: Consent and Submit Application through ResearchNet This submits the application electronically through ResearchNet to Research Services for internal review and approval. RESEARCH SERVICES – AUGUST 2012

Grant Review Process – Application Stage Research Services: Grant Application Review Process  Review  Feedback as necessary  Provide institutional signature on Funding Application Approval Form  Submit to CIHR via ResearchNet  Record and file RESEARCH SERVICES – AUGUST 2012 Return to Researcher Submit to Agency Research Services Office 4 Application Approvals Form + Signatures 1 PI Department Head Office 2 ADR Office Review Signature 3 5

Grant Review Process – Application Stage A Research Services Office review provides: Three key elements of a full administrative review 1. Items necessary for institutional approval  Eligibility (including departmental & faculty-level approval)  University of Calgary commitment or risk Goal: Allows University to sign off on application 2. Completeness  Program guidelines followed  All mandatory elements included  Correct formatting instructions Goal: Avoid rejection on administrative grounds 3. Other  Evaluation criteria addressed  Budget is well-justified and follows guidelines  Application clear, well-organized and error-free Goal: Improved quality of application RESEARCH SERVICES – AUGUST 2012 Best Efforts = Minimum review needed for approval

Topics covered:  Open Operating Grant Competition overview  Eligibility  Registration phase  Application phase: Electronic submission process to Research Services Electronic submission on ResearchNet Introduction to ResearchNet (overview of tasks) Common CV  Grant Review Process – Application Stage RESEARCH SERVICES – AUGUST 2012

CIHR Open Operating Grant For more information contact: Cristina Rai, Research Grants Officer, Research Services Energy Resources Research Building (ERRB) | Street NW Phone: (403) | Visit: For information about an RFAA Form Associate Dean Research Medicine signature contact: Jessica Brown, Office Administrator Office of the Associate Dean Research, 5E, TRW Building | 3280 Hospital Drive N.W. Phone: (403) | Thank you! RESEARCH SERVICES – AUGUST 2012