Session 57 Integrated Postsecondary Education Data System (IPEDS) Jan Plotczyk

2 Agenda IPEDS and Federal Student Aid data collection Race/ethnicity Current projects of interest IPEDS data use tools –New COOL (!!!) Influences on the future Wrap up – Q&A

IPEDS and Federal Student Aid

4 Mandatory completion of IPEDS Completion of all IPEDS surveys, in a timely and accurate manner, is mandatory for all institutions that participate in or are applicants for participation in any Federal financial assistance program authorized by Title IV of the Higher Education Act of 1965, as amended. –20 U.S.C. 1094, Section 487(a)(17) –Program Participation Agreement (PPA)

5 What does this mean? Completion of ALL applicable IPEDS components within the appropriate data collection period –Enter data into the web-based data collection system –Edit and clean the data –Lock the data

6 Penalties for noncompliance Institution can be fined up to $27,500 per violation Institution’s eligibility to participate in Title IV programs can be suspended

7 Noncompliant institutions Each year, NCES is required to forward a list of noncompliant institutions to the Office of Federal Student Aid (FSA)

8 Noncompliance FSA Noncompliance Actions Number of institutions fined, warned Fined 78 $1,241, $370, $175, $57,000 Warned ~ Total ~

IPEDS Data Collection

10 Fall Collection Surveys Institutional Characteristics (IC) Completions (C) Collection openSeptember 6 Institution closeOctober 18 Coordinator closeNovember 1

11 Winter Collection Surveys Human Resources (HR) Enrollment (EF) (available) Finance (F) (available) Collection openDecember 6 Institution closeJanuary 24 Coordinator closeFebruary 7

12 Spring Collection Surveys Enrollment (EF) Finance (F) Student Financial Aid (SFA) Graduation Rates (GRS) Collection openMarch 7 Institution closeApril 18 Coordinator closeMay 2

13 Followup Schedule to KH (collection open) Open Letter to CEO (no reg KH)Close – 4wks to KH (no data)Close – 4wks Phone to CEO (no reg KH)Close – 3wks Phone to CEO/KH (no data)Close – 2wks to KH (no data)Close – 2wks to KH (not locked)Close – 2wks to KH (no data)Close – 1wk to KH (not locked)Close – 1wk

14 Data Collection System Rewrite Data Collection System has been rewritten for using.NET and SQL2005 Supposed to result in increased efficiency, ability to do more cool stuff Technology is so new that our developers are “bleeding” from being on the “cutting edge” Thanks for your patience during fall collection as we went operational

15 New IC item -- Preliminary Early Estimate of Fall Enrollment IPEDS enrollment data collected in winter and spring are not released until the following summer Many requests from data users for earlier enrollment data Will not be displayed in IPEDS COOL, but will be available through IPEDS Peer Analysis System Clearly identified as early estimates, so data can be different from what will be reported on EF

16 New IC item -- Preliminary Early Estimate of Fall Enrollment Level of StudentFull timePart timeTotal UndergraduateRRCV First-time undergradRRCV GraduateRRCV First-professionalRRCV Grand total estimated Fall 2006 enrollmentCV R = reported value. CV = calculated value.

17 New IC item – System, corporate affiliation Write-in item to capture affiliation with institutional system, corporate entity Relocated from Finance Will be pulled forward in subsequent years Will be used in project to aggregate IPEDS data to system/corporation level

18 New IC item – Program length For institutions that report price of attendance data by program –Report program length in either credit hours or contact hours –Report average number of months it takes to complete programs –Clarification for IPEDS COOL

19 New Enrollment item – Transfers in Degree-granting institutions New column –Transfers into the institution (first-time at institution) –Full time and part time

20 Fall Enrollment – Transfers In Full-time undergraduate students Degree/certificate-seeking Non- degree/ non- certif- seeking Total First- time Trans- fers in OtherTotal R/E…RRRCVR TotalCV R = reported value; CV = calculated value

21 New Human Resources items 4-yr degree-granting institutions –Add tenure status of instructional staff back to SA section Institutions with <15 full-time employees –Will do short Fall Staff section (collects data by primary occupational activity, by race/ethnicity and gender)

22

Race/Ethnicity

24 Race/Ethnicity Proposed Dept of ED guidance on Maintaining, Collecting, and Reporting Data on Race and Ethnicity posted in Federal Register 8/7/06 For implementing 1997 OMB standards Public could submit comments until 9/21/06 Final guidance to be posted after comment period

25 Proposed Guidance Calls for implementation no later than Fall 2009, with data regarding academic year Covers 2 separate issues: –Collection of R/E data by institutions –Reporting of aggregate data to US Dept of ED

26 Collection by institutions Two-question format: 1.Is respondent Hispanic/Latino? 2.Respondent selects one or more races: –American Indian or Alaska Native –Asian –Black or African American –Native Hawaiian or Other Pacific Islander –White

27 Additionally… Standards strongly encourage self-identification of race/ethnicity rather than third-party observer identification Dept of ED encourages institutions to allow current students and staff to re-identify their race and ethnicity

28 Reporting aggregate data – 9 categories in IPEDS 1.Nonresident aliens 2.Hispanics of any race 9.Race/ethnicity unknown For non-Hispanics only: 3.American Indian or Alaska Native 4.Asian 5.Black or African American 6.Native Hawaiian or Other Pacific Islander 7.White 8.2 or more races

29 Race/Ethnicity Technical Review Panel IPEDS will hold R/E TRP in Fall 2006 to discuss implementation issues, such as: –How do we implement the new aggregate categories in IPEDS? GRS and C – students are no longer at the institution, so how to report? –If data are collected in 2 formats for several years, how do we release data?

Current projects of interest

31 First-professional degree classification After 2 TRPs and 2 suggestion postings and 2 comment periods… Final plan was posted in What’s New last week: Optional reporting: – for IC, Enrollment – for C (awards granted 7/1/08 - 6/30/09) Mandatory reporting: – for IC, Enrollment – for C (awards granted 7/1/09 – 6/30/10)

32 Plan Eliminate First-professional degree category; report in appropriate degree level category as follows: –Master’s degrees –Doctor’s degrees – research/scholarship –Doctor’s degrees – professional practice –Doctor’s degrees – other Eliminate First-professional certificate category; report in Postmaster’s certificate category

33 XML Upload Option Coming Currently working on XML data upload option for IPEDS Will be another data submission option, along with –keying data into screens –fixed file upload –key value file upload

34 Data Feedback Report 2006 Was ed to keyholders and coordinators in late September 2006 Was mailed to CEOs in early October Is available through Executive Peer Tool (ExPT): Few changes from 2005 report Keyholders were able to upload custom comparison groups for their 2006 report through 6/30/06 in the data collection system

35

36

37 Data Feedback Report report will incorporate changes suggested by TRP –New figures –Optional figures in ExPT Custom comparison group upload for 2007 report will open with spring data collection Instructions for comparison group upload at

38 3 Data Quality & Validity Studies Currently doing study comparing IPEDS Finance data with data reported by institutions to EZ Audit Also doing study to compare IPEDS HR data with non-IPEDS sources Compared original IPEDS data to revised data and non-IPEDS sources –

39 Training AIR & IPEDS developing new modularized training materials, delivery modes, to supplement workshop format –Webinars –Tutorials –Online courses Covering both data submission and data use (beginning and advanced)

40 Webinars Done live, then posted to AIR website – Click IPEDS, then On-demand IPEDS Training Available now: New Keyholders, IC, C, Finance Available soon: HR, student surveys

41 Web Resources Don’t forget to check IPEDS What’s New: –Reports on recent TRPs –Reports on implementation of TRP suggestions –In-depth discussion of other timely issues –Links to other documents on the web

IPEDS Data Use Tools

43 IPEDS Tool News New COOL (!!!) –College Opportunities Online Locator IPEDS Executive Peer Tool (ExPT) for 2006 IPEDS Peer Analysis System (PAS) –Report Templates –New interface (!!!) IPEDS Data Analysis System (DAS) –Tables Library

44 New COOL - Background Revisions based on work of 2005 AIR/NCES Senior Fellow Purpose of project -- enhance ongoing development and improvement of COOL Included: –Comparative review of COOL and other college search sites –Interviews/focus groups with high school students, parents, counselors

45 Recommendations Change URL –Old: –New: Improve search options, include: –Map of USA to search by location –Quick search function –Search by major/program

46 More Recommendations Modify language/terminology Revise page header to emphasize COOL Modify and relocate page navigation Incorporate compare function

47

48

49 Slide with graphs

50 Executive Peer Tool (ExPT) 2006 version now available Download.pdf of IPEDS Data Feedback Report Recreate the graphs using your comparison group or a different group of schools

51 New Peer Tool Interface

52 New Features New look, new navigation Choose multiple years for same variables Search for variables Built-in trend reports … BUT YOU USE IT THE SAME WAY

53

54

55

56

57

58

59 PAS - New variables Institution category New 2005 Carnegie Classifications Updated degree of urbanization Institution size category Land grant institution Combined data allocation factors, methods

60 Institution Category (instcat) Degree-granting Baccalaureate or above 1 - Grad w/ no undergrad degrees 2 - Primarily bacc or above 3 - Other bacc granting 4 - Associate's + certificates Nondegree-granting 5 - Above bacc certificates 6 - Sub-bacc certificates

61 Carnegie Classification 2000 Carnegie still available 2005 codes –Basic –Undergraduate instructional program –Graduate instructional program –Undergraduate profile –Enrollment profile –Size and setting

62 Degree of Urbanization Urban-centric locale City & Suburb –Large, midsize, small Town & Rural –Fringe, distant, remote

63 Institution size category Under – – ,000 – 19,999 20,000 and above

64 Combined data allocation Allocation factors and methods for 2004 have been added to PAS (response status information) Variables allow allocation of combined IPEDS data among parent reporters and children Goal: to make IPEDS data more usable Keyholders were contacted for input

65 PAS - Forms Facsimiles, Report Templates PAS Reports & Stats Forms Facsimiles –IC now available Report Templates –Pre-formatted reports for focus institution and comparison group –TRP defined ~40 that will be added on a flow basis

66

67 IPEDS DAS Table generator –Available now at –Create tables using 2002, 2003, 2004 IPEDS data –View and download output –Save and modify Table Parameter Files (TPFs)

68 Also IPEDS DAS Tables library – –Contains hundreds of tables (will be expanded to thousands) –Already created -- just click ED Tab tables Compendium tables State tables

Influences on the Future

70 HEA Reauthorization Current HEA was extended in late September for 9 months In the 109 th Congress, both House and Senate introduced bills that differed but both focused on consumer info and accountability Wait and see what will happen in 110 th Congress

71 Commission on the Future of Higher Ed Attempt to answer questions such as: –What skills will students need to succeed in the 21st century? –How can we make sure America stays the world's leader in academic research? –And, how can we make sure opportunities for quality higher education and best jobs are open to all students?

72 Commission Report Potential to have major implications for IPEDS Final Report released in late September — A Test of Leadership: Charting the Future of U.S. Higher Education To download report or for more info, see Commission web site: IPEDS-related recommendations include…

73 Recommendation #1 The creation of a consumer-friendly information database on higher education –useful, reliable information on institutions –search engine to enable students, parents, policymakers and others to weigh and rank comparative institutional performance Implication: possible expansion of COOL

74 Recommendation #2 Develop a privacy-protected higher education information system that collects, analyzes and uses student-level data as a vital tool for accountability, policy-making, and consumer choice –privacy-protected system –would not include individually identifiable information such as student names or Social Security numbers at the federal level Implication: Uncertain – reopens unit record debate

75 Recommendation #3 Creation of timely annual public reports on college revenues and expenditures, including analysis of the major changes from year to year, at the sector and state level. Data should be consumer-friendly and not require a sophisticated understanding of higher education finance Implication: possible changes to IPEDS Finance (TRP being planned for January 2007)

76 Contact us…. We appreciate your feedback and comments. I can be reached at: Phone: IPEDS Help Desk can be reached at: Phone: