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Maintaining and Publicizing Your Academic Policies Session M4.1 SACRAO 2014

The University of Texas at Arlington The University of Texas at Arlington sets the standard for educational excellence in the thriving Dallas-Fort Worth area. With an enrollment approaching 33,500, it's the second largest institution in the UT System and the sixth largest in Texas. The University is rising in stature through its commitment to transforming the lives of students, pushing the boundaries of knowledge, and serving those around us. The University of Texas at Arlington is one of the most ethnically diverse campuses in the United States, according to rankings of national universities U.S. News& World Report released Tuesday, September 10, 2013.

The University of Texas at Arlington

College Park Center

The University of Texas at Arlington Engineering Research Building

The University of Texas at Arlington

Oozeball mud volleyball tournament

The University of Texas at Arlington FSAE Team Ranked Fifth in the World The success of UT Arlington's Formula SAE program across three decades of competition earned the program well-deserved recognition and a top-five ranking in the world, in the latest Formula Student Combustion World Rankings, compiled by Formula Student Germany e.V.

Regist-L Listserv Greetings from San Antonio! We are evaluating and formalizing our policy related to students’ leave of absence. Additionally, as part of this process, we will develop a leave of absence form that the student will complete to petition for the leave. If you have a leave of absence policy/form, would you send me the link to the policy and to the form?

Regist-L Listserv For those of you with graduate and undergraduate programs a few questions: Do you allow any graduate credits/courses to count in both the undergraduate and graduate programs for the same student? If yes, how many courses/credits? What regulates this (best practice, state mandate, internal policy, other)? Any suggestions going forward as I formulate and “defend” my position to the faculty assembly and graduate council?

TACRAO Listserv Good morning everyone. Quick question… Typically, classification is 0-29 hours completed for freshmen, for sophomores, for juniors, and 90 and above for seniors. Does anyone use anything different?

Regist-L Listserv How is your institution handling the online Registrar’s Report on the Common App? We just started doing them electronically this month and have run into some interesting difficulties. It seems that students can enter anyone’s address on the app and the request to fill out the Report will go to that person, regardless of who they are. It’s created a lot of confusion in our office, and with our students.

Regist-L Listserv I’m curious to know what most of you do for students taking courses at another institution. For instance, do you allow students within their last semester to take course at another institution? What approval process do you have in place for the course to transfer back to the home institution?

Policy Development State Level Regents’ Level University Level

Policy Development State Level Texas Higher Education Coordinating Board (THECB) Texas Education Code: Title 3 Higher Education CONTROL OF FUNDS, FACULTY DEVELOPMENT LEAVES OF ABSENCE, INFORMATION NETWORK ASSOCIATIONS, PROTECTION OF BUILDINGS AND GROUNDS, REQUIRED AND ELECTIVE COURSES, RESPONSIBILITIES OF GOVERNING BOARDS, SYSTEM ADMINISTRATIONS, AND INSTITUTIONS, GUIDELINES FOR ACADEMIC AND OTHER REPORTS BY INSTITUTIONS OF HIGHER EDUCATION, TEXTBOOKS, ENGINEERING EXCELLENCE FUND, PRIVATE DONOR RESEARCH FUND, CONDITIONAL GIFTS FROM FOREIGN PERSONS, ENGINEERING AND SCIENCE RECRUITMENT FUND, PARTNERSHIPS BETWEEN COMMUNITY/JUNIOR COLLEGES AND OTHER INSTITUTIONS OF HIGHER EDUCATION, INTELLECTUAL PROPERTY POLICIES, FUND FOR THE NATIONAL CENTER FOR MANUFACTURING SCIENCES, MEDICAL AND HEALTH CARE PROFESSIONS RECRUITMENT FUND, EDUCATIONAL ECONOMIC POLICY CENTER, ADMISSION APPLICATION FORMS, CONSTRUCTION AND REPAIR OF PERMANENT IMPROVEMENTS, UNIFORM ADMISSION POLICY, JOINT ADMISSION MEDICAL PROGRAM, ADMISSION AND SCHOLARSHIP POLICIES FOR GRADUATE AND PROFESSIONAL PROGRAMS, TECHNOLOGY WORKFORCE DEVELOPMENT, WOMENS ATHLETIC DEVELOPMENT FUND, MISCELLANEOUS PROVISIONS Texas Association Of Collegiate Registrars and Admissions Officers (TACRAO)

Policy Development Regents’ Level Administration Personnel Academic Issues Student Issues Development Investments Facilities Intellectual Property

Policy Development University Level Handbook of Operating Procedures Administrative Policies 1. General Provisions 2. Administrative Officers 3. Faculties and Faculty Organizations 4. Graduate Faculty and Organization 5. General Policies 6. Faculty Matters Student Policies 1.Division of Student Affairs 2. Student Conduct and Discipline 3. Student Organizations 4. Speech, Expression and Assembly 5. Use of University Facilities 6. General Policies

Policy Development University Level (continued) Administrative Committees Budget Policy Committee – President, Chair Council of Academic Deans – Provost, Chair Institutional Audit Committee – President, Chair Faculty and Staff Committees Academic Standards Committee, Faculty Chair Commencement Committee, Faculty Chair Committee on Equity - selected by the Senate Committee on Graduate Students - Graduate Assembly Committee on Program Policy - Graduate Assembly Committee on Program Review - Graduate Assembly Committee on Rules and Elections - Provost, Chair Committee on Tenure and Academic Freedom and Responsibilities

Policy Development University Level (continued) Committee on Undergraduate Curricula Faculty Senate Graduate Assembly Hearing Panel Registration, Calendar and Scheduling Committee Teacher Education Council Undergraduate Assembly – Provost, Chair Staff Advisory Council Committee on Diversity and Inclusion Employee Wellness Committee University Sustainability Committee Associate Deans and Academic Directors Program Review Committee University Academic Advising Committee

Policy Review State Legislation Student Senate through Student Resolutions Staff representative to the Staff Advisory Council Faculty representative to the Faculty Senate Students’ course evaluations President’s decree

Publicizing Policy Web 1. online Undergraduate and Graduate Course Catalogs; Admissions, Records and Registration Website 2. Handbook of Operating Procedures 3. MavWire – daily web notices 4. Trailblazer – weekly web news 5. MavConnect Newsletter (e-newsletters) 6. Registrants’ Responsibility Student Publication Shorthorn (Weekly Student Newspaper)

Publicizing Policy (continued)

Registrants’ Responsibility

Registrants’ Responsibility (Cont)

Publicizing Policy (continued) Ask Admissions Ask Financial Aid Ask Records and Registration Ask Bursars Ask Veterans Affairs Phone Bank in the Records’ Office Front Counter of various Offices

Publicizing Policy (continued)

Admissions, Records and Registration Phone Center 7 Customer Services Representatives (FTE) 1 Supervisor (FTE)

Questions???? Richard Jimmerson

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