Arlington Public Schools Conducting Mid-Year Conversations Session

Exit Ticket What do I do well when conducting mid-year conversations? What do I need to work on for mid- year conversations? What questions do I have about mid-year conversations? (include your name if you would like a direct response)

Outcome All APS employees will have a mid- year conversation that provides effective feedback on his/her performance in relation to the performance standards.

Agenda A.Background B.Mid-Year Review C.How to help employees to set goals D.How to adjust to achieve goal? E.Meaningful Feedback

Background: Evaluation Cycle Fall: Performance Planning Conference Feedback: On-going during the year January: Mid-Year Conference May/June: End of Year Evaluation

Background: APS Blackboard Area for Administrators

Setting the Stage- Your Case Think of a colleague around whom you want to weave today’s learning What are the circumstances surrounding your choice? What is concerning you about the mid-year conversation with this person? What do you wish to learn to help you with this mid-year conversation?

What do your staff expect for the mid-year conversation?

Background: Purpose of Evaluation job requirementscommunicate essential job requirements high quality performanceencourage high quality performance improvementprovide for performance improvement when necessary growthsupport the continuous growth by –monitoring –analyzing and –applying pertinent data compiled within a system of meaningful feedback and accountability. ARLINGTON PUBLIC SCHOOLS Policy – Administrator & Non-Instructional Professional Staff Evaluation – P-Scale

Background: APS Evaluation Process Performance 1.Planning 2.Feedback 3.Improvement 4.Evaluation ARLINGTON PUBLIC SCHOOLS Policy Implementation Procedures – Support Service Evaluation

How is the mid-year conversation supportive of the purpose and process for evaluation in APS?

Agenda A.Background B.Mid-Year Review C.How to adjust to achieve goal? D.Meaningful Feedback

Helping Employees Set Goals Guide employees to think about: 1.How they work; 2. What their biggest challenges are; and 3. What they can do better?

Helping Employees Set Goals Guide employees to think about how they can measure the things that they want to improve Once an employee measures progress, he or see can determine whether goals are being met Help employees to think about what improvements

What are staff doing to prepare for their mid-year conversation?

TOOL: Mid-Year Conversations 1.How are you progressing in meeting the standards? How do you know (data)? 2. What strategies do you feel have been the most successful in helping make progress? Are there any strategies that you feel have been ineffective? 3. Do you plan to make any changes in your strategies? 4. How will you monitor progress towards your goal from now until the end of the year? 5. Summarize

What data are staff gathering to show progress?

TOOL: How do you adjust to achieve the goal? Make adjustments in this order: 1.Strategy Implementation –Did I implement the strategies appropriately? 2.Are they appropriate strategies for the target and the content? –Are other strategies needed in place of? In addition to? 3.LAST- is the target appropriate and realistic? 4.What additional checks for progress do I need?

Back to Your Case Reflect on the content so far in supporting you with your case.

Agenda A.Background B.Mid-Year Review C.How to adjust to achieve goal? D.Meaningful Feedback

Activity: What are the biggest challenges to giving good feedback?

Balanced Feedback Balanced feedback has the greatest impact on changing behavior and improving performance: –Feedback should be balanced between the extremes of absolute honesty “telling it like it is” and the “avoiding telling it” – usually done to maintain relationships. Slide 11 of 19

Jan/Feb Session 2 Ongoing Feedback Process for providing feedback for various levels of performance Plans of Improvement Slide 4 of 19

Exit Ticket What do I do well when conducting mid-year conversations? What do I need to work on for mid- year conversations? What questions do I have about mid-year conversations? (include your name if you would like a direct response)