© DIWIS 2014 # 1 of 13 Reports Organized information in response to an expressed need

© DIWIS 2014 # 2 of 13 Reports Administration Decisions Information Interpretation Legalities Planning Records Trend analysis Short / Long: Rationale

© DIWIS 2014 # 3 of 13 Short and Long Response to need Audience –lateral / vertical –specialized / lay Data > Information Objectivity Professionalism CMAPP ABC CFF CAP KISS 5WH

© DIWIS 2014 # 4 of 13 Short Single purpose / focus Coupon > > > several pages Format: –Memo  Letter –Report  Prepared form

© DIWIS 2014 # 5 of 13 Short Reports: Alternative Classification Incident Periodic Progress Sales Test Etc.

© DIWIS 2014 # 6 of 13 Informal (Short) Reports –Information –Investigation Informative Analytical –Evaluation –Recommendation Evaluative versus Informative see Evaluative versus Informative Content.pptx

© DIWIS 2014 # 7 of 13 Informative Reports: Organization Patterns –Chronological (Sales over 4 quarters) –Topical/Spatial (Widget type/Geography) –Importance (High>low / Low>high) –House Style Segments –Introduction / Background –Facts / Findings / Observations / Results –Summary

© DIWIS 2014 # 8 of 13 Evaluative Reports: Approach Deductive (Direct): –business: informed audience –problem  recommendation  facts  discussion Inductive (Indirect): –Persuasion: uninformed audience –problem  facts  analysis  recommendation

© DIWIS 2014 # 9 of 13 Evaluative Reports: Organization –Purchased Cars Up-front costs Overhead costs Employee reactions –Leased Cars Up-front costs Overhead costs Employee reactions –Employee-owned Cars Up-front costs Overhead costs Employee reactions –Up-front Costs Purchased cars Leased cars Employee-owned cars –Overhead Costs Purchased cars Leased cars Employee-owned cars –Employee Reactions Purchased cars Leased cars Employee-owned cars Alternative/Option Criterion / Issue Renewing Fleet of Vehicles for Sales Staff Purchasing Dept.Finance Dept.

© DIWIS 2014 # 10 of 13 Long Multiple purpose / focus Complexity Conventions Example: company annual report

© DIWIS 2014 # 11 of 13 Long Report Conventions (1) Common Front Pieces –Transmittal memo/letter –Cover page –Table of Contents –Abstract and/or Executive Summary –List of Figures / Illustrations) –Glossary (more likely: End Piece)

© DIWIS 2014 # 12 of 13 Long Report Conventions (2) Body Common End Pieces –Appendix / Appendices –Glossary –Index –Works Cited (depending on style guide) –Bibliography (format as per style guide)

© DIWIS 2014 # 13 of 13 Feasibility Proposal Report 1.Week 6 posting re Persuasive Communication (including proposals) 2.Assignment information and Grading Sheet in Assignments and Grading Sheets folder on website.