CGPA Bylaws Working Group

3 Options for CGPA 1.To continue as is - if decline in membership and funds continues at present rate – crisis point within 3-5 years 2.To dissolve due to declining human and financial resources – apply for Order of Dissolution ( approx 350 dollars) and put remaining resources in trust. When there is renewed energy and will, apply for Order of Revival. 3.To commit to change now after seeking consultation re how best to achieve improved non profit performance–

Mandate The Bylaws Working Group will thoroughly review and revise the existing CGPA objects, purposes and bylaws to reflect the current goals and the renewed vision of the association. The bylaw committee will thoroughly review and update existing CGPA objects and bylaws to reflect the current goals and renewed vision of the association.

Legal Consult Legal Consult CGPA incorporated provincially in Ontario 31 years ago CGPA incorporated provincially in Ontario 31 years ago Movement foot to change laws in Ontario for non profits- current Corporations Act was enacted in 1907 – last revised in 1953 Movement foot to change laws in Ontario for non profits- current Corporations Act was enacted in 1907 – last revised in 1953 Bill 65 – signals major changes- currently awaiting second reading- New Corporations Act due to be enacted in the fall Bill 65 – signals major changes- currently awaiting second reading- New Corporations Act due to be enacted in the fall designed to enhance corporate governance and accountability, simplify incorporation process, give more rights to members, better protect directors and officers from personal liability, provide a less expensive review engagement or audit exemption in appropriate circumstances, increase transparency for financial info, enhance member democracy by expanding member remedies etc. designed to enhance corporate governance and accountability, simplify incorporation process, give more rights to members, better protect directors and officers from personal liability, provide a less expensive review engagement or audit exemption in appropriate circumstances, increase transparency for financial info, enhance member democracy by expanding member remedies etc.

Legal Consult Organization sets out their purposes and by laws are the contract or operational rules to achieve those purposes. Bylaws can be gradually updated to reflect changes in an organization or can be completely redone if changes required are more extensive. Organization sets out their purposes and by laws are the contract or operational rules to achieve those purposes. Bylaws can be gradually updated to reflect changes in an organization or can be completely redone if changes required are more extensive. Remember: “FORM FOLLOWS FUNCTION” Decisions are made to revitalize processes and then structure is created to reflect these changes.

Core Beliefs 1. We understand a group to mean more than just a collection of individuals but an entity in and of itself operating from a shared purpose or common intention. This may be task related or a commitment to reflecting on their process for the purpose of personal growth. 2. We recognize the immense value of working in the group format because of the availability of multi perspectives and the synergy created through the activation of therapeutic factors unavailable in the individual context. 3. We acknowledge the relevance and centrality of unconscious processes (both individual and collective) in the life of all groups. 4. We understand that there are external factors that impact on groups and the individuals within them, including but not limited to cultural, sociopolitical, ethnic, and economic factors. 5. We contextualize possible applications of group knowledge as existing on a continuum from: Clinical to non-clinical Clinical to non-clinical Structured to unstructured Structured to unstructured Traditional to non-traditional Traditional to non-traditional 6. We recognize the value of group therapy as well as group counseling and non-clinical applications of this knowledge (i.e. clinical practice, training, education, research, social activism and consultancy

Core Values Respect Respect Diversity Diversity Accessibility Accessibility Responsiveness Responsiveness Sustainability Sustainability

Terms of Reference COMMITTEE PROFILE: the bylaw working group should reflect the multidisciplinary nature of the association and to the extent possible have members from the following fields: nursing, social work, psychology, psychiatry and OT. It should also include the chair of the constitution committee. The bylaw committee may solicit expert legal advice as necessary to achieve the committee’s aims. RESPONSIBILITIES OF MEMBERS Regular attendance at Bylaws working group meetings. Consult and communicate with other regional members as needed to meet aims. Occasional minute taking as per rotation. Occasional minute taking as per rotation. RESPONSIBILITIES OF CHAIR/S The chair/s will prepare and circulate the agenda and minutes for the meeting. Chair the meeting and distribute schedule for minute taking. Serve as central contact person/s for all members of the committee

Terms of Reference Accountabilities The bylaws working group will be accountable to CGPA executive and Council. Recommendations developed by the bylaws working group will be presented to the CGPA Executive and council for review. Final approval of bylaws remains with CGPA membership and will voted on at the 2012 AGM ST RUCTURE AND MEETINGS The bylaw working group will meet as needed to achieve the working groups aims. The bylaw working group will meet as needed to achieve the working groups aims. Meetings will be held at mutually agreed upon times. These meetings will be conducted by teleconference and all expenses incurred by these teleconferences will be the responsibility of the CGPA national counci l Meetings will be held at mutually agreed upon times. These meetings will be conducted by teleconference and all expenses incurred by these teleconferences will be the responsibility of the CGPA national counci l

Membership Allan Sheps : Toronto (SW) Allan Sheps : Toronto (SW) Jo Ann Hammond – Meiers : Edmonton (Psychology) Jo Ann Hammond – Meiers : Edmonton (Psychology) Karen Redhill Feinstein: Toronto (Psychology) Karen Redhill Feinstein: Toronto (Psychology) Jackie Kinley : Halifax (Psychiatry) Jackie Kinley : Halifax (Psychiatry) Linda McFayden: Winnipeg ( SW) Linda McFayden: Winnipeg ( SW) Kas Khorsani: Toronto (Psychiatry) Kas Khorsani: Toronto (Psychiatry) Terry Simonik: Toronto ( Nursing/Psychology) Chair Terry Simonik: Toronto ( Nursing/Psychology) Chair Stephen Gillies Toronto - Legal Advisor Stephen Gillies Toronto - Legal Advisor

Schedule and Process Began November 27, 2011 Began November 27, 2011 Completed review May 3 rd, 2012 Completed review May 3 rd, sessions in total 15 sessions in total As commitment extended – more difficulties finding times that worked for all. 2 meetings cancelled due to insufficient representation As commitment extended – more difficulties finding times that worked for all. 2 meetings cancelled due to insufficient representation Two new members added to the committee in February Two new members added to the committee in February NOT a linear process NOT a linear process Several weeks spent reviewing/ revising objects and purposes- continual process of revisiting and discussing many parts again Several weeks spent reviewing/ revising objects and purposes- continual process of revisiting and discussing many parts again

Key Changes Objects and Purposes Objects and Purposes Proposed Name Change Proposed Name Change Membership Categories streamlined Membership Categories streamlined Individual and Institutional Individual and Institutional Board of Directors – 12 elected members. Board of Directors – 12 elected members. Nominations submitted to membership Nominations submitted to membership Board elects executive Board elects executive

Key Points Corporation Status revoked - need to incorporate to indemnify members and executive Corporation Status revoked - need to incorporate to indemnify members and executive Difference between a regulating body and an association Difference between a regulating body and an association 10 Basic Responsibilities of Non Profit Board 10 Basic Responsibilities of Non Profit Board

Transition Elected council members will form transitional board Elected council members will form transitional board Nominations call to go out following AGM Nominations call to go out following AGM Interested parties who are prepared to serve membership fill out nominee profile ( include designation, relevant contributions and stated intention ) Working board will address current gaps in skill sets Interested parties who are prepared to serve membership fill out nominee profile ( include designation, relevant contributions and stated intention ) Working board will address current gaps in skill sets Vote by members on slate of nominees Vote by members on slate of nominees Would like working board in place by fall of 2012 Would like working board in place by fall of 2012