Partnership Cooperation Agreement (PCA) Transfer of Innovation Project

Restart PCA The PCA outlines how the partners will work together over the next 2 years and includes: Financial management, administration & reporting procedures Conflict resolution Communication and Information Plan Terms of Reference for the Steering Group Logo, project materials, products and website

Financial Management Transfer of Innovation Project Rachel McAree GINGERBREAD NI

Restart Overall Budget TOTAL STAFF COSTS250,815 € TRAVEL & SUBSISTANCE59,690 € SUBCONTRACTING26,550 € OTHER45,899 € EQUIPMENT967 € DIRECT COSTS383,921 € INDIRECT COSTS16,068 € TOTAL 100% BUDGET399,988 € TOTAL 75% BUDGET296,574 € PARTNERS OWN FUNDING103,414 €399,988 €

Staff Costs Staff must be employed with permanent or fixed term contracts. - can include NIC/Social Security and Pension costs Rates in application are maximum amounts – must take the real daily cost for each member of staff Cannot exceed maximum amounts Must calculate = working days x daily rate for each member of staff Cannot pay bonuses, incentive payments and profit sharing Can include salary increases, if appropriate Must not be related to subcontractor

Travel and Subsistence Travel Can only claim for staff named on application All costs from starting destination Cheapest means of transport NB:if you rent a car (max. Cat.B) or take a taxi you must give the reason Mileage rate – €0.22 per Km

Travel and Subsistence Subsistence Maximum rates per country for local transport, hotel, boarding Must be real cost, proved with an invoice Whole day usually includes an overnight stay

Equipment Must be necessary to the Project As agreed on application Depreciation rate Covered by Insurance

Subcontracting & Other Costs Professionals, Freelancers etc - must provide invoices Advertising Video products Translation Printing Travel costs for participants at final event

Indirect Costs 7% from direct costs Can be used to cover running costs associated with the project - Telephone - Postage - Heat No invoice required

Documentation Required Salary Costs – Need to be sent to Gingerbread Timesheets - Need to be sent to Gingerbread quarterly - Staff members name - Daily rate - Time worked (fractions of a day rather than hours) - Work number & brief description nature of work - Signed by staff member and organisations legal representative Copies of contracts of Employment & CVs

Documentation Required Salary Costs - Originals of these documents need to be kept by all partners and must be available in the event of an audit. All original payslips or official accounting documentation Contracts of Employment and CVs

Documentation Required Travel and Subsistence Must be claimed on claim form supplied by Gingerbread Receipts must be submitted with claim forms as required (parking, hotel, food, etc) Must be actual costs

Documentation Required Equipment Invoice for actual costs from supplier Only equipment which has been agreed on application Subcontracting and other costs Invoice for actual costs from supplier or service provider

Documentation Required Indirect Costs Will be issued automatically at 7% No invoices or evidence required

PCA continued Transfer of Innovation Project

Conflict resolution Mutual respect and open communication Dealing with concerns as early as possible A4 method of conflict resolution: Acknowledge, Assure and Agree and Advance. Chair/ Deputy Chair to resolve conflicts

Communication & Information Plan Clear and open communication essential Use of IT based communication between meetings ( , website, skype) All partners to take responsibility for ensuring effective communication Need to keep documents confidential Keep originals for audit for 5 years.

Terms of Reference for Steering Group One representative from each partner Chair and Deputy Chair Will oversee the project Will meet regularly Ensure good communication within the project, own organisation departments and externally (eg Stakeholder Forum)

Logo, project materials, products and website Need to agree project logo Website page for project has been created Research report on CD - NOVA Adaptation report (printed) – WSINF Translated training packs - NET Case studies film (DVD) - INDEX Project report (printed) – Possibilities Promotional materials – pens, bags, pop up banners – Possibilities Newsletters and articles – CO.N.E.CT

Partnership Framework Agreement (PFA) Transfer of Innovation Project

Partnership Framework Agreement (PFA) FPA - strategies & plans for ensuring the effectiveness and high quality delivery of the project: Valorisation and Dissemination Strategy Monitoring and Evaluation Strategy Commercialisation Strategy and IP Quality Management Plan

Valorisation and Dissemination Strategy Results + exploitation = valorisation Dissemination = letting relevant people know about what we are doing from the start of the project Dissemination led by CO.NE.C.T but responsibility of all partners Methods – newsletter, website, project leaflet, articles in your own countries, reports, final event in Brussels

Monitoring and Evaluation Strategy Internal evaluation External evaluation Stakeholder involvement Beneficiary involvement – lone parents All aspects of project including partnership & activities

Commercialisation Strategy and IP TOI Projects are encouraged to prepare products for commercial use (sales) Possibilities will prepare a commercialisation strategy Intellectual Property Rights: Restart materials and products are copy right of Gingerbread/ Possibilities

Quality Management Plan Quality Management Plan will be sent to partners in January 2011 and will cover : – Management and coordination – Financial management – Delivery of work packages – Involvement of lone parent users – All project products and materials produced – Project monitoring and evaluation – Strategies and policies

Planning for Norway Transfer of Innovation Project

NOVA: January – May 2011 Undertake research to assess, in each partner country context, how complex barriers can lead to poverty and social exclusion due to exclusion from the labour market. Co-ordinate research with input from partner countries (Italy, Poland, Cyprus, NI) Collation, analysis and presentation of the findings in report form to the partners.

INDEX, NET, WSNIF & NOVA Establish Stakeholder Forum by March 2011 Involve policy / practice experts in working with lone parents returning to the labour market, government bodies, VET providers, accreditation bodies, NGO’s, employers and lone parent representatives. Organise meetings of Stakeholder Forums agreeing terms of reference, objectives, time scales, responsibilities and work plans

Meeting in Norway Nova will host 2 day meeting NOVA to present research findings to partners Possibilities to discuss agenda with NOVA and circulate to partners Partners make meet and make presentations to Stakeholder Forum (invited to attend part of the meeting) Steering group meet to review progress against targets and plan for work package 3 and meeting in Cyprus

Terms of Reference for Stakeholder Group To input to research for their country To input into the development of the Restart training model for their country– adaptation, accreditation, piloting, mainstreaming, evaluation To help with recruitment of participants and identify employers to provide placements To assist with dissemination and commercialisation of Restart

Terms of Reference for Stakeholder Group Who? Training/ accreditation experts eg Colleges, awarding bodies Employers, business organisations Organisations working with lone parents – all sectors Government bodies – training, social welfare Policy experts – Universities, policy institutes Trade unions Lone parents