2013 STAAR EOC Algebra I, Geometry, Biology & World Geography Procedural Training

STAAR Time Limits Policies and Procedures Students will be provided four hours in which to complete STAAR, STAAR L, or STAAR Modified tests. Start and Stop Times The four-hour time period will start when the test administrator has read directions and tells students to begin. Start time MUST be recorded on the seating chart (8:40 A.M.) Once the four-hour time period has ended, test administrators will instruct students to put their pencils down and close their test booklets Stop time MUST be recorded on the seating chart (12:40 P.M.) Test Administrator “SAY” Directions Distribution of materials and test administrator “SAY” directions ARE NOT included in the four-hour time limit Announcement of Time Left to Test Communicate (orally or in writing) the amount of time left to test in one-hour intervals. The last hour: 11:40 A.M. (1-hour left) - 12:10 P.M. (30 minutes left) - 12:30 P.M. (10 minutes left) Late-Arriving Students Will be escorted to the library with the exception of STAAR L testers.

Breaks Breaks are classified in the following two ways: Breaks included in the four-hour time limit (NOT allowed to stop the time clock) Water breaks, bathroom breaks, snack breaks, and short physical or mental breaks Breaks NOT included in the four-hour time limit (required to STOP and RESTART the time clock) Lunch Emergency situations that significantly interrupt testing Consolidation and movement of students to another testing area Medical breaks The test administrator MUST document the time the student stops and restarts the test and MUST make the student aware of his or her adjusted testing time.

All Day Testers & Session II (Late Arrivals) *Students must place their answer documents inside their test booklets. *Test booklets will be collected. *************************************************** Sack Lunch 12: :30 P.M. (Students must be monitored by trained personnel and are not allowed to discuss any test content during lunch.) *************************************************** *Test booklet will be redistributed. *Students will resume testing at 12:30 P.M.

ACCOMMODATIONS Extended Time Extra Time (same day) – Type 2 Eligible students with disabilities and ELLs Extra Day – Type 3 Eligible students with disabilities - TEA approved Accommodation Request Form Students with Disabilities Type 1 - students with specific needs and who routinely, independently, & effectively use the accommodation during classroom instruction Type 2 - includes Type 1, along with additional specific eligibility criteria (Braille = BR, Large Print = LP, Oral Administration = OA, Extra Time = XT) Type 3 - requires the submission and approval of an Accommodation Request Form to TEA

ORAL ADMINISTRATION Test Administrator’s Manual Page 45

STAAR, STAAR L & STAAR MODIFIED These accommodations are intended to decrease the language barrier ELLs experience when learning and demonstrating knowledge and skills in English.

Test Security and Confidentiality Requirements TEC and State Assessment instruments, the contents, and student information are secure and confidential. 19 TAC 101 Each person participating in the state assessment program is required to maintain and preserve the security and confidentiality of: this information all test material, and student data must be handled in strict accordance with the instructions contained in the manual and the Test Security Supplement A 2013 Oath of Test Security and Confidentiality for Test Administrators (General) has been signed and filed. All requirements apply. (active monitoring, range of penalties, obligation to report any suspected violations)

Test Security Test security involves accounting for all secure materials and confidential student information before, during, and after each test administration. Individuals permitted to have access to test materials and information must: meet the requirements to participate have been trained have signed the appropriate oath accurately complete all documents (ex. Materials Control Form) complete seating charts for all test sessions secure test booklets and answer documents when not in use collect and destroy immediately after each test administration any scratch paper, graph paper, or reference materials ensure all test materials have been accounted for and returned to the campus coordinator

Confidentiality Requirements Maintaining the confidentiality and protecting the content of all test booklets & answer documents requires compliance with the following guidelines: Signing the appropriate security oath affirming you understand what is considered confidential (If you have more than one role, you must sign a security oath for each role.) All test must be administered in strict accordance with the instructions contained in the test administration materials No person may view, reveal, or discuss the contents of a test booklet before, during, or after a test administration No person may duplicate, print, record, write notes about, or capture by any electronic means any portion of a secure assessment. No individuals other than students during an assessment may perform calculations, solve, or respond to test items. Test administrators conducting an oral administration must be aware that they are viewing secure content, and that responding to test items, recording the information, or discussing the content of the test at any time is strictly prohibited. (required to sign a separate section of the test administrator’s oath)

Confidentiality Requirements Individuals who are authorized to conduct test administration procedures that involve viewing secure assessments have an added responsibility of maintaining confidentiality. The procedures include but are not limited to: Oral Administration Transcribing Linguistic Accommodations (required to specifically confirm compliance by initialing and signing additional statements on the security oath) No person may review or discuss student responses during or after a test administration unless specifically authorized to do so by the procedures outlined in the test administration materials.

19 TAC Any person who violates, assists in the violation of, or solicits another to violate or assist in the violation of test security or confidentiality, and any person who fails to report such a violation, may be subject to the following penalties: placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term; issuance of an inscribed or non-inscribed reprimand; suspension of a Texas educator certificate for a set term; or revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently *Release or disclosure of confidential test content could result in criminal prosecution under TEC , Section of the Texas Government Code, and Section of the Texas Penal Code. *19 TAC SBEC may take the above actions based on satisfactory evidence that an educator has failed to cooperate with a TEA investigation *Irregularities resulting in breach of test security or confidentiality may result in the invalidation of students’ assessments Penalties for Prohibited Conduct

Testing Irregularities testing irregularities  Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities and fall under two categories:  Serious  Procedural  Serious irregularities constitute severe violations of test security and/or confidentiality and can result in the individual(s) responsible being referred to the TEA Educator Certification and Standards Division for consideration of disciplinary actions.

Serious Violations  Directly or indirectly assisting students with responses to test questions  Tampering with student responses  Viewing secure test content before, during, or after a test administration  Discussing secure test content, student responses, or student performance  Scoring student tests, either formally or informally  Duplicating, recording, or capturing electronically secure test content without permission from TEA

Procedural Irregularities  Eligibility Error  Eligible students were not tested.  Ineligible students were tested.  IEP Implementation Issue  A student receiving special education services was not provided a prescribed accommodation.  Improper Accounting for Confidential or Secure Materials  A was provided an accommodation that he or she was not eligible to receive or one that was not documented in the IEP or the student was not provided an accommodation that he or she was eligible to receive.  A student was administered the wrong test.

Procedural Irregularities  Monitoring Error  A test administrator left a room unattended when students or secure materials were present.  Secure material was were left unattended during a lunch/short break taken in the testing room, or restroom breaks. DID NOT  Testing personnel DID NOT monitor students during a break (if scheduled). DID NOT  A Test administrator DID NOT ensure students worked independently during testing. (students were not prevented from gaining an unfair advantage through the use of cell phones, text messages, or other means).  A test administrator DID NOT verify that a student filled in his or her responses on the answer document.  A student was allowed to remove secure materials from the testing area.

Other Procedural Errors  A test administrator failed to issue the correct materials, or students were provided non-allowable materials.  Testing personnel who were not properly trained were allowed to administer tests or handle secure materials.  A student was permitted to test beyond the required four-hour time period or was not provided the full four-hour time period to complete an assessment.  A test administrator failed to use the test administrators materials or failed to read aloud the bolded, scripted test administration directions verbatim as outlined in the test administration material.  A student was provided an unallowable accommodation or not provided a predetermined accommodation.  A test administrator failed to remove or cover ALL instructional displays.

Reporting of Testing Irregularities  Each person participating in state assessments is directly responsible for immediately reporting any violation or suspected violation.  Notify N. L. Espinoza if you witness an irregularity or suspect one has occurred  Notify N. L. Espinoza if you witness an irregularity or suspect one has occurred.  TEA will be notified of all violations that occur.  Incidents involving serious irregularities will be reported to the Student Assessment Division.

Reporting of Disciplinary Actions Taken Against Students for Cheating on State Assessments  If the district determines that a student has cheated on a state assessment:  The district is required to invalidate the student's test.  Disciplinary action may be taken at the local level in accordance with district policy.  Locally determined disciplinary actions stemming from cheating must be submitted to TEA via the online reporting form. only if  A separate online incident report form and documentation are necessary only if the district determines that testing personnel contributed to, caused, or did not detect the cheating due to inadequate monitoring.

Prepare the Testing Environment Testing rooms should be well lighted, well ventilated, quiet, and comfortable. Students must have enough space in which to work. A “Testing-Do Not Disturb” sign must be posted outside the testing room. Bulletin boards and instructional displays must be covered or removed during testing. A clock or stop watch must be available to monitor the four-hour period. (we will announce the start and stop time over the intercom)

Inventory All Secure Materials Issued and Initial the Materials Control Form Test booklets must be checked out each day. You must return all assigned test material after each test session. The Materials Control Form has columns labeled “Day 1” and “Day 2” to track test booklets. However, you will sign a new Materials Control Form for each test administration. After you verify you have received the exact number of test booklets you will initial the “Out” box of the Materials Control Form for each day. The POD Administrator will initial the “IN” box.

Seating Charts REQUIRED for Each Test Administration Seating charts must include: Testing Room # Test Administrator’s (signature) & monitor’s names EOC Subject Tested Date of test administration Student’s name & testing locations in the room (list only the students who are present in the room) Additional seating charts will be made available (use only if students are moved to another room). Ensure that there is a place to record start and stop times.

SAMPLE TESTING ROSTER THE FOLLOWING MUST BE FILLED IN CORRECTLY: Write in an “A” if for a student who is absent. DO NOT write in any other letter in the Absent column. Write in the entire Test Booklet # for the first student on your roster Write in the last 4 digits of the Test Booklet # for all other students who are present You will fill out a Transfer Form for students who are absent.

TRANSFER FORM COMPLETE THE FOLLOWING: Test Administrator’s Name Room # EOC Subject Date Student’s Name Student’s ID # Entire Test Booklet # Initial Answer Document column Sign the bottom of the page Write # of Test Booklets to be transferred

MONITORING Test administrator must be present in the testing room at ALL times. Make sure all desks are cleared of books and other material that are not required for testing. The use of cell phones and/or other personal electronic devices are not permitted during testing. Test administrators must actively monitor. Test administrators must confirm that students do not have access to non-allowable materials. Student should be reminded periodically to record their responses on their answer documents. Test administrators may say, “Remember that you must record your responses on the answer document. Be sure to erase any stray marks that you might have accidentally made on your answer document.” It is permissible to encourage students to stay on task. Only students are allowed to erase stray marks or darken answer-choice circles.

MONITORING Reinforcing, reviewing for, and/or distributing testing strategies during an assessment is strictly prohibited. Students must remain seated during testing. Students are not allowed to talk to one another during testing. Consistent monitoring required. (Test Administrator may not grade papers, use computer or cell phone, leave testing room, take breaks, etc.) Communicate (orally or in writing) the amount of time left to test in one-hour intervals. The last hour: 11:40 A.M. (1-hour left) - 12:10 P.M. (30 minutes left) - 12:30 P.M. (10 minutes left) Erasing stray marks, recording responses, & darkening answer choices must be done within the scheduled four-hour time period. Test administrators may not view or discuss individual test items or responses.

EMERGENCIES Occasionally a student may need to leave for an extended period of time. No testing material may be taken from the testing room. If student returns, the POD administrator, Campus Testing Coordinator, and Test Administrator involved will determine whether confidentiality has been breached and if it is appropriate for the student to continue testing. **************************************************************************** If a school emergency arises that represents an actual or potential danger to students (ex. fire alarm), campus procedures must be followed for exiting the building. The test administrator and all other personnel MUST closely monitor their testing groups to make sure that no one discusses the test. The students should resume testing once the building has been cleared for reentry.

COLLECT TEST MATERIALS Some students may finish testing earlier than others. After their test materials have been collected, students may be allowed to quietly read. (no other activity will be allowed) Before students turn in their test material, the test administrator must: Review the completed answer document to be sure the student has recorded answers as instructed. If the student has not, the test administrator must say, “You have not recorded all of your responses on the answer document. Please go back and mark your answers on it now.” Test administrators should quickly scan answer documents only to verify that responses are marked. Test administrators may not look at or comment on answers to individual test questions or point out individually skipped test questions.

Answering Student Questions Test administrators may answer questions about test directions or procedures, but may never answer any questions related to the content of the test itself. If a students asks a question that you are not permitted to answer, you may respond, “I can’t answer that for you; just do the best you can.” Test administrators and campus personnel are not allowed to do the following: Translate test questions or passages into another language (except sign language) Rephrase or add information to questions or the prompt Discuss test questions with anyone before, during, or after testing Score test questions or discuss with students how they performed

COMPLETE MATERIAL FOR RETURN Account for all test booklets & answer documents Make sure student’s name is written on the test booklet before you collect it. Ensure the answer document has been completely filled out: TEST TAKEN INFO, SCORE CODE, and ACCOMMODATIONS (if applicable) Verify that no student answer documents have been left inside the test booklet.

MATERIALS FOR RETURN Place highlighters and pencils in baggies Nurse & Bathroom passes must be turned in daily Return material in the following order: “Do Not Disturb” sign “Help” sign “Testing Material Absence Transfer” form Seating Chart Answer Documents in alpha order Test Booklets in numerical order (used or unused) Test Administrator’s Manual Sign bottom of Test Security and Confidentiality Oath on May 14, 2013

Test Administration Directions Paper Administration Directions for STAAR & STAAR Modified Algebra I, Geometry, Biology & World Geography (Pages pages) Online Administration Directions for STAAR L Algebra I, Biology & World Geography (Pages 111 – 119) *Online Test Administrators must review pages 35, 39 & 40.

Gridding Score Codes A = Absent O = Other, such as test administration irregularity, or illness during testing * = Student did not test for the subject indicated S = Test to be scored

Gridding Test Taken Info field (1) Complete SEX CODE and ENROLLED GRADE fields (2) Complete TEST TAKEN INFO field (1) Complete test form number in boxes. (2) Grid test form number. (3) Complete SCORE CODE, ACCOMMODATIONS, and TEST DATE fields.

Gridding Accommodations for Students with Disabilities & ELLs Mark the blank bubble “1” to indicate a Type 1 accommodation. Mark the blank bubble “2” to indicate a Type 2 accommodation (BR, LP, OA, and/or XT) for any of these specific accommodations. Mark the the blank bubble “3” to indicate a Type 3 accommodation (XD) Mark (BD and/or XT) for Linguistic Accommodations

TYPE 2 Accommodations TYPE 3 Accommodations

Linguistic Accommodations

STAAR EOC Exam Schedule Tuesday, May 7Algebra I / Geometry Wednesday, May 8 Algebra I / Geometry Make-Up Day Thursday, May 9Biology Friday, May 10Biology Make-Up Day Monday, May 13 Alg. I / Bio. Make-Up Day Tuesday, May 14World Geography Wednesday-Thursday, May Make-Up Days for all EOC Exams (Library)

TEST ADMINISTRATOR RESPONSIBILITIES This PowerPoint is not a substitute for reading the STAAR EOC Test Administrator’s Manual. The 2013 Test Administrator’s Manual & this PowerPoint has been ed to you. A hard copy of the manual has been made available to all faculty. This PowerPoint & manual are also available online. Enter the VMA website, click on Testing Information, then click on the tab labeled EOC.