Exploring Word Grauer and Barber 1 Committed to Shaping the Next Generation of IT Experts. Chapter 2: Gaining Proficiency: Editing and Formatting Robert Grauer and Maryann Barber Exploring Microsoft Word 2003

Exploring Word Grauer and Barber 2 Objectives (1 of 2) Explain how the Undo and Redo commands are related to one another Move/Copy text within a document Distinguish between the Windows clipboard and the Office clipboard Use the Find and Replace commands Define and use scrolling; move to the beginning and end of a document Define typography; distinguish between a serif and a sans serif font

Exploring Word Grauer and Barber 3 Objectives (2 of 2) Use the Format Font command and equivalent toolbar buttons Use Format Paragraph command and equivalent toolbar buttons Set tabs and indents using the ruler or equivalent commands Use the Borders and Shading command Use the Page Setup command to change margins and orientation Change the column structure of a document through section formatting

Exploring Word Grauer and Barber 4 Case Study: Friends of Canby County The opening case study focuses on editing an existing business letter requesting funds for charitable support. The case describes how you, a new executive director, must update and format an existing letter to send out to the public requesting auction items for donation. Students are asked to improve formatting of the letter, turn a paragraph into a bulleted list, and to add three columns.

Exploring Word Grauer and Barber 5 Moving and Copying Text Terms to know Cut Copy Paste Windows Clipboard Paste Special command Office clipboard Undo Redo

Exploring Word Grauer and Barber 6 Find Command Case sensitive Search text Whole words only

Exploring Word Grauer and Barber 7 Replace Command Automatic replacement Search text Selective replacement Replacement text

Exploring Word Grauer and Barber 8 Go To Command Go to what Enter page number Click Go To

Exploring Word Grauer and Barber 9 Scrolling Click to scroll up Click to scroll down Scroll box

Exploring Word Grauer and Barber 10 The View Menu and Zoom Command Zoom box Print Layout View button Two page display

Exploring Word Grauer and Barber 11 Hands-on Exercise 1 Title of Exercise: Editing a Document Objective: to edit an existing document; to use the Find and Replace commands; to move and copy text using the clipboard and the drag-and-drop facility  Input file: Note from Bob and Maryann  Output file: Note from Bob and Maryann Solution

Exploring Word Grauer and Barber 12 Typography: Terms to Know Mono-spaced typeface Proportional typeface Font Type size Point size Format Font command Typography Typeface  Times New Roman  Arial  Courier New Serif typeface Sans serif typeface

Exploring Word Grauer and Barber 13 Format Font Command Type size Font color Preview pane Type style Special effects Typeface

Exploring Word Grauer and Barber 14 Page Setup - Margins Select Orientation Margin settings Margin tab Preview box

Exploring Word Grauer and Barber 15 Page Setup - Layout Settings Layout tab Preview box

Exploring Word Grauer and Barber 16 Page Breaks Soft page break Hard page break Column break Continuous

Exploring Word Grauer and Barber 17 Hands-on Exercise 2 Title of Exercise: Character Formatting Objective: to experiment with character formatting; to change fonts and to use boldface and italics; to copy formatting with the format painter; to insert a page break and see different views of a document  Input file: Tips for Writing  Output file: Tips for Writing Solution

Exploring Word Grauer and Barber 18 Paragraph Formatting Spacing Indents Alignment Line Spacing Preview box

Exploring Word Grauer and Barber 19 Line and Page Breaks Keep lines together Window/Orphan control

Exploring Word Grauer and Barber 20 Hyphenation Tools Menu + Language command Options

Exploring Word Grauer and Barber 21 Tabs Alignment Leader character Position of tab stop

Exploring Word Grauer and Barber 22 Borders and Shading Borders tab Additional line styles Line color Line style Line width Click for bottom border only

Exploring Word Grauer and Barber 23 Column Formatting Preview box Column width Preset column specifications Spacing between columns

Exploring Word Grauer and Barber 24 Hands-on Exercise 3 Title of Exercise: Paragraph Formatting Objective: to implement line spacing, alignment, and indents; to implement widow and orphan protection; to box and shade a selected paragraph  Input file: Tips for Writing Solution  Output file: Tips for Writing Solution

Exploring Word Grauer and Barber 25 Summary (1 of 2) Moving and copying text Undo and Redo Commands Find, Replace, and Go To commands Scrolling View Menu Typography  Type size  Format font command

Exploring Word Grauer and Barber 26 Summary (2 of 2) Page Setup Command  Page Breaks  Alignment  Indents  Tabs  Hyphenation  Line Spacing Format Paragraph Command Borders and Shading Column Formatting

Exploring Word Grauer and Barber 27 End-of-Chapter Exercises Multiple Choice Practice Exercises  Exercise 1 – Formatting 101  Exercise 2 – Keyboard Shortcuts  Exercise 3 – Moving Text  Exercise 4 – Inserting the Date and Time  Exercise 5 – Tips for Internet Explorer  Exercise 6 – Create a Newsletter  Exercise 7 – Tracking Changes with Tab Stops

Exploring Word Grauer and Barber 28 End-of-Chapter Exercises Mini Cases  Case 1 – Computers Past and Present  Case 2 – The Preamble to the Constitution  Case 3 – To Hyphenate or Not to Hyphenate  Case 4 – The Invitation  Case 5 – Once Space after a Period

Exploring Word Grauer and Barber 29 Questions?