TELPAS 2014

This training does NOT replace the requirement of reading the 2014 District and Campus Coordinator Manual and the TELPAS Manual.

Test Security and Confidentiality Requirements Maintaining the confidentiality of the TELPAS program involves protecting the contents of all online assessments and student performance documentation. This requires compliance with, but is not limited to, the following guidelines: Before handling secure test materials, all testing personnel who meet the requirements to participate in state testing must undergo training and must sign the appropriate security oath affirming that they understand what is considered confidential. Before accessing the secure online administrative features of the Assessment Management System, trained and qualified testing personnel who will be administering online assessments must first read and accept a statement of confidentiality. All tests must be administered in strict accordance with the instructions contained in the test administration materials.

Test Security and Confidentiality Requirements No person may view, reveal, or discuss the contents of an online assessment before, during, or after a test administration unless specifically authorized to do so by the procedures outlined in the test administration materials. If circumstances necessitate that an online assessment be examined, permission MUST first be obtained from TEA. No person may duplicate, print, record, write notes about, or capture by any electronic means any portion of a secure assessment instrument without prior approval from TEA. No individuals other than students during an assessment may respond to test items. No person may review or discuss student responses or student performance data during or after a test administration unless specifically authorized to do so by the procedures outlined in the test administration materials.

Definitions What are the ELPS? Federally required instructional standards designed to ensure that ELLs are taught the academic English they need for school purposes What is TELPAS? A federally required assessment program designed to measure the annual progress that ELLs make in learning academic English What are TELPAS raters? Teachers trained to assess ELLs for TELPAS

Assessment components for grades K–1 and 2–12 Holistically rated observational assessments of listening, speaking, reading, and writing Grades 2–12 Holistically rated observational assessments of listening and speaking Holistically rated writing collections Multiple-choice online reading tests in six grade clusters: 2, 3, 4–5, 6–7, 8–9, 10–12

Spring 2014 online training components ● Online Basic Training Course (Required for New Raters) ▪ One for raters of K–1 students and one for raters of grades 2 and above →Includes rating activities to give raters opportunities to practice applying the rubrics (no state-required level of accuracy established) ● Online Calibration (Required for New and Returning Raters) ▪ Separate calibration activities for K–1, 2, 3–5, 6–8, 9–12 → There are 3 sets and each set contains 10 students → Rater needs to rate at least 70 percent of the students correctly in a set to demonstrate sufficient calibration ● Assembling and Verifying Grades 2–12 Writing Collections ▪ Optional course that may be used to supplement test administrator procedures training

Security Oaths All district and campus personnel who participate in state-mandated testing and/or handle or view secure test materials or confidential information must meet the eligibility requirements and be trained and sign a security oath. Any person who has more than one testing role (e.g., a TELPAS rater who also serves as a reading test administrator) must receive appropriate training and sign a security oath for each role. Security oaths for TELPAS raters, writing collection verifiers, and test administrators can be found in Appendix A. NOTE: Any person who serves as a test administrator, even as a relief for a regular test administrator, must receive appropriate training and sign the test administrator oath. Each oath for TELPAS raters, writing collection verifiers, and test administrators must be read and completed after training and before handling or viewing any secure test materials or confidential information. Oaths must be returned to the campus coordinator and will be kept on file in the district for at least five years.

Logging In Enter http://www.TexasAssessment.com into your browser. Click the Log in to the Texas Assessment Management System link in the related link panel. Enter your user ID and password, and then click the Log In button to go to the homepage. Note the following: You are allowed five attempts to enter the correct user ID and password. Since your account will be locked after a fifth unsuccessful attempt to log in. (NEED TO CALL TESTING DEPT. SO WE CAN UNLOCK YOU) 461-4334 OR 461-4337

This information was taken out from: User’s Guide for the Texas Assessment Management System You can down load the manual from www.pearsonaccess.com/

The following is the web page to go into this page. CLICK HERE TO LOG—IN https://tx.pearsonaccess.com/

Enter the E-mail User ID button. You will receive an e-mail Welcome to the Texas Assessment Management System, delivered through Pearson Access. Please log in to access these services. User ID: Password: Note: Password is case sensitive. Reset your password Forgot your user ID? Need help logging in?   Log In Cancel If you have forgotten your user ID, you can request it by clicking the Forget your user ID? Link on the Login screen. Enter the E-mail User ID button. You will receive an e-mail Containing your user I.D. Please note: Your password will expire 90 days after initial login.

Click on TELPAS Holistic Rating

Resetting Your Password To help maintain system security, passwords are required to be reset every 90 days. You will need to reset your password. ▪ if you forget your password, or ▪ if your password has expired. For instructions on how to change your password, On the Login screen, click the Reset your password link to go to the Reset Password Screen.

Enter your information in the User ID and Email Address field, and then click the Reset Password button. If you have questions about the Assessment Management System, you may do any of the following: ▪ Call Testing Department 461-4334 or 461-4337 ▪ Call Pearson Austin Operations Center at 1-800- 627-0225. ▪ Reach Pearson via email at: TxPearsonAccess@support.pearson.com

Make sure what administration you will be using 2014 Spring TELPAS Grades K-12 Make sure to change school year. Select an administration. Click on Save to continue.

8.0 Test Management Overview The primary test management activities are registering students and managing test sessions. Click on Register Student 2014 Spring TELPAS Grades K-12 This guide will help you: ■ register students, manage registered groups, assign students to paper and online tests; ■ update registration demographic data; ■ view student counts by administration and online test sessions; ■ add registered students to a test session; ■ manage test sessions; and ■ proctor test sessions. As a reminder, terminology used to describe actions for students in the system includes: ■ Students are enrolled in a campus. ■ Students are registered for a test administration. ■ Students are assigned to a group. ■ Students are assigned to a test.

8.1 Register Students Register students to receive precoded materials (for paper tests, when available), assign students to online test sessions, and assign students for educator-entered performance evaluations. All students who are testing should be registered. You register a student for a specific test administration (e.g., March TAKS exit level, STAAR Alternate, TELPAS, STAAR 3–8, etc.). Before you add or change a student registration, check that the student is enrolled in a campus and that the group in which the student is assigned is correct. Students must be enrolled in one or more campuses before they can be registered for a test administration. After you register students, you may assign them to an existing or a new group and assign them to a test. Students are automatically assigned to a group for the STAAR Alternate administration, and test assignments are also automatic in some administrations. For information on how to manage online test sessions, refer to section 8.2.

8.1.1 Viewing Student Registration Students typically are already enrolled in a campus, registered for an administration, and assigned to groups by means of a submitted student data file. You will need to register a student only if student data are being entered manually. To check if a student is registered and to verify a test assignment, follow the steps below: 1. Go to Test Management > Register Students. 2. Select “Registered Students” or “Unregistered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Select “Current Organization” or “All Organizations” from the Search options set to view students across all organizations. You will need to enter search criteria or click the “Show All Students” checkbox. If you select “All Organizations,” you must enter search criteria. NOTE: For the TELPAS and STAAR Alternate administrations only, you will be able to view student details and assigned tests for registered students within and outside of your district, but you will not have edit access or the ability to assign or remove groups outside your district or assign or remove tests for students outside of your district. However, for TELPAS, you can move reading test assignments from another organization (a district or campus) to your own organization 4. After completing a search, click a student name to view registration details or to register an unregistered student.

8. 1. 2 Registering Students There are two ways to register a student 8.1.2 Registering Students There are two ways to register a student. Typically, registration occurs when a student data file is submitted to the system. Refer to section 6.0 for information on submitting a student data file. There are times, however, when a student might not be registered for a test administration. For example, if a student transfers to a campus at the beginning of the test administration window, then the student probably is not registered to test. If that is the case, refer to section 8.1.3.

8.1.3 Registering an Unregistered Student 1. Go to Test Management > Register Students. 2. Select “Unregistered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Click the name of the student. 4. Select the campus in which to register the student for the current test administration. Note that you should select only one campus. 2014 Spring TELPAS Grades K-12 5. Select the required information, as delineated by the red arrows, and then click the Register Student button.

Click on Test Management 2014 Spring TELPAS Grades K-12

Click on Register Student 2014 Spring TELPAS Grades K-12

To Register Student, Look up student and Delete Student. Need to always use this screen. 2014 Spring TELPAS Grades K-12

Make sure View By: O Registered Students Search: O Current Organization Only You can key in PEIMS-ID or Student’s Name either or Click search 2014 Spring TELPAS Grades K-12

Click on students Name 2014 Spring TELPAS Grades K-12 Sxxxxxxxx PEREZ, ANGIE

8. 1. 4 Editing a Registered Student’s Demographics 1 8.1.4 Editing a Registered Student’s Demographics 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. 3. Click the name of the student. 4. Click the Edit button and make the changes. NOTE: You can enter data in the Home CDC field if the student is testing at a campus other than the student’s home campus. 5. Click the Save button. 6. At the confirmation message, click the Go to Student Registration Details link.

Make sure it’s the student you are wanting to assigned test Make sure it’s the student you are wanting to assigned test. Sometimes you can make changes here in grade level and campus. 2014 Spring TELPAS Grades K-12 PEREZ, ANGIE SEX-CODE: F Date of Birth XXXX PEIMS-ID XXXXXXXXXXX

Click Assigned Tests 2014 Spring TELPAS Grades K-12 PEREZ, ANGIE SEX-CODE: F Date of Birth XXXX PEIMS-ID XXXXXXXXXXX

Click on Add Test 2014 Spring TELPAS Grades K-12 PEREZ, ANGIE SEX-CODE: F Date of Birth XXXX PEIMS-ID XXXXXXXXXXX Add Test REMOVE TEST

8. 1. 6 Removing a Registration 1 8.1.6 Removing a Registration 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Select one or more students by clicking the checkbox next to the student name(s). 4. Click the Update Registration button. 5. Select “Remove Registration” from the options set at the top of the page. 6. Click the Yes – Continue with Action button. ■ Note that a registration for a test administration cannot be removed if a student has started a test session or has assessment data. ■ A confirmation message is displayed upon successful removal of a student registration.

If you have assign the WRONG test you can remove it by clicking REMOVED TEST. 2014 Spring TELPAS Grades K-12 PEREZ, ANGIE SEX-CODE: F Date of Birth XXXX PEIMS-ID XXXXXXXXXXX REMOVE TEST

8.1.8 Adding or Removing a Test Assignment for Multiple Students at the Same Campus 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Select one or more students by clicking the checkbox next to the student name(s). 4. Click the Add/Remove Assignment button. 5. Select the group with the test assignment you want to add or remove. You can choose an existing group by selecting a value from the drop-down menu or you can create a new group. 6. Click the checkbox(es) next to the test assignment(s) you want to add or remove. 7. Click the Add Test button to add a test assignment. Click the Remove Test button to remove a test assignment.

To add a student assignment to a group: 8.1.9 Adding a Student to a Group Once you have verified that a student is enrolled in a campus and you have registered the student, you will want to add an assignment to a group and assign the student to a test. You can manage multiple student registrations at one time with groups and assign multiple students to a test at one time with groups. A student must have a group assignment before the student can be assigned to a test session. Groups are a convenient way to put students into an online testing session. A group is typically a class, such as SMITH ALGEBRA I. Some administrations do not require you to assign a test (e.g., for STAAR Alternate at grades 3–8 only, subject tests are automatically assigned), but all students must be assigned to a group before they can test. It is not required to assign students to a group for STAAR Alternate because the group assignment is done automatically when the students are registered for the test administration. Creating groups and moving or removing students from groups is also not required for STAAR Alternate. To add a student assignment to a group: 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. 3. Click the name of the group. 4. Click the Add Students button. 5. Select one or more students by clicking the checkbox next to the student name(s). 6. Click the Save button. 7. You will be prompted to confirm the addition. If the Yes – Continue with Add button is selected, a confirmation message will display.

6. Click the Save button to add the group. 8.1.10 Creating New Groups 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. 3. Click the Add Group button. Click on Add Group 2014 Spring TELPAS Grades K-12 4. Enter the group name. 5. Select the organization in which the group is located. You can assign students to the group and then assign the students to a test. 6. Click the Save button to add the group.

Type the Teachers Name and Save. 2014 Spring TELPAS Grades K-12

8.1.11 Deleting a Group 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. 3. Select one or more groups by clicking the checkbox next to the group name(s). 4. Click the Delete Group button. 5. Click the Yes – Continue with Delete button. NOTE: You cannot delete a group if there is other associated data for that group. 8.1.12 Changing the Name of a Group 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. 3. Click the name of the group to go to the Group Details screen. 4. Click the Edit button. 5. Edit the group’s name. 6. Click the Save button. 8.1.13 Removing Students from a Group 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. 3. Click the name of the group. 4. Select one or more students by clicking the checkbox next to the student name(s). 5. Click the Remove Students button. NOTE: You cannot remove a student from a group if the student is in a test session that has already started or has already tested.

8. 1. 14 Moving Students from a Group 1 8.1.14 Moving Students from a Group 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. (Refer to Appendix A for how to perform an advanced search.) 3. Click the name of the group. 4. Select one or more students by clicking the checkbox next to the student name(s). 5. Click the Move Students button. 2014 Spring TELPAS Grades K-12 Click on Box 2014 Spring TELPAS Grades K-12 6. Select the group to which you want to move the students from the Move To Group drop-down menu, and then click the Next button. 7. At the confirmation screen click the Yes – Continue with Action button.

8. 1. 16 Assigning a Registered Student to a Group and a Test 1 8.1.16 Assigning a Registered Student to a Group and a Test 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Click the name of the student. 4. Click the Assigned Groups tab. 5. Click the Add Group Assignment button. Click on Add Group Assignment 2014 Spring TELPAS Grades K-12

Click on Box next to subject then click on Add Test 6. Select the checkbox for the group to which you would like to assign the student, and then click the Add button. 7. Click the Yes – Continue with Add button. 8. Click the Assigned Tests tab. 9. Click the Add Test button to see a list of assigned and unassigned tests (if any). Click on Box next to subject then click on Add Test 2014 Spring TELPAS Grades K-12 10. Click the name of the test that you want to assign. NOTE: For TELPAS, the Assessment Management System restricts a student from being assigned more than one test assignment for reading and holistic ratings. If a student needs to be assigned a TELPAS reading test within your organization and another test already exists for that student elsewhere, you can use the “Move TELPAS Test” function if the test has not been completed. Refer to section 8.1.19 for more information on moving a TELPAS reading test. If a student needs a test

assignment for holistic ratings within your organization and another assignment already exists for that student elsewhere, the test assignment must be removed by the sending district or campus before you can add the assignment in your organization. 11. Select the appropriate test format (Paper or Online). ■ For TAKS exit level, uploaded and manually added students default to paper. ■ For TELPAS, uploaded and manually added students default to online. Also, note that for TELPAS, the system restricts a student to only one test assignment for reading and holistic ratings. ■ For STAAR Alternate, a format cannot be selected. Online is the only format available. ■ For STAAR EOC, there is no default, districts must select online or paper. ■ For STAAR 3–8, uploaded and manually-added students default to paper. 12. Click the Save button after completing your selections. The student is now assigned to a group and a test session.

8. 1. 17 Assigning a Group of Students to a Test 1 8.1.17 Assigning a Group of Students to a Test 1. Go to Test Management > Register Students. 2. Select “Groups” from the View By options set. 3. Click the name of the group. 4. Select the checkbox for the student(s) to be assigned to a test, and then click the Assign Students to Test button. 5. Select a test from the options available in the menu, and then click the Next button. 6. Click the Save button to save the test assignment. NOTE: For administrations in which the same student needs to be assigned to more than one test (e.g., students testing in TELPAS for grades 2–12 will have one test assignment for reading and one for holistic ratings), the user will need to return to Group Details and repeat steps 4–6 for the other tests.

8. 1. 18 Assigning an Individual Student to a Test 1 8.1.18 Assigning an Individual Student to a Test 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform 3. Click the name of the student to go to the Registered Students screen that includes tabs for Student Registration Details, Assigned Groups, and Assigned Tests. 4. Click the Assigned Tests tab. 5. Click the Add Test button. 6. Select the test to be assigned to the student by clicking on the name of the test. 7. Click the Save button to save the test assignment. For administrations in which the same student needs to be assigned more than one test (e.g., students testing in TELPAS 2–12 will have one test assignment for reading and one for holistic ratings), return to the Assigned Tests tab and repeat steps 5–7 for the other tests.an advanced search.)

8.1.19 Moving a Student’s TELPAS Reading Test A user can move a student’s TELPAS reading test assignment from one campus to any other campus in the state for which that user has access. The student will be enrolled and registered in the new organization when the Move TELPAS Test button is selected. The Move TELPAS Test button should only be used to move a reading test assignment for a student who enrolls on or after the first day of the TELPAS assessment window and who has not already been administered the TELPAS reading test at the sending campus. 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Select “All Organizations” from the Search options set. 4. Click the name of the student to go to the Registered Students screen. 5. Click the Assigned Tests tab. 6. If the test has not yet been completed, select the TELPAS reading test to be moved by clicking the checkbox next to the test name. 7. Click the Move TELPAS Test button.

class name and period in the group name. 2014 Spring TELPAS Grades K-12 Move TELPAS Test 8. Select the Organization Name from the drop-down menu in the Move Tests box. You will see only organizations to which you have access. 9. Select either “Use Existing” or “Create New” for the Group Name options set. If you select “Use Existing,” select a group name from the drop-down menu. If you select “Create New,” enter a new group name. It is recommended that when creating a group name, select something that is easily recognizable. For example, you might want to include the class name and period in the group name.

11. Click the Yes – Continue with Move button on the Click on Save 2014 Spring TELPAS Grades K-12 10. Click the Save button. 11. Click the Yes – Continue with Move button on the confirmation screen.

Click Yes- Continue with Move 2014 Spring TELPAS Grades K-12 12. A confirmation message will appear stating that the test was successfully moved. 2014 Spring TELPAS Grades K-12

8.1.20 Moving STAAR Alternate Tests A user can move STAAR Alternate test assignments between campuses within the same district and from one district to another district. Moving a student’s test assignment to a different campus simultaneously enrolls and registers the student at the new campus. The Move STAAR Alternate Tests button should be used to move all test assignments for a student who enrolls on or after the first day of the STAAR Alternate assessment window. NOTE: You can move a student’s test assignment instead of removing and adding a test assignment. After a test is moved, the student must be assigned a teacher. Refer to section 11.1 for more information about managing teacher assignments. 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Click the name of the student to go to the Registered Students screen. 4. Click the Assigned Tests tab. 5. Select the checkbox next to each test, and then click the Move STAAR Alternate Tests button.

1. Go to Test Management > Register Students. 2 1. Go to Test Management > Register Students. 2. Select “Registered Students” from the View By options set. You will need to enter search criteria to see a listing of students or click the “Show All Students” checkbox. (Refer to Appendix A for how to perform an advanced search.) 3. Click the name of the student to go to the Registered Students screen. 4. Click the Assigned Tests tab. 5. Select the checkbox next to each test, and then click the Move TELPAS Tests button. 2014 Spring TELPAS Grades K-12

Create New Teacher (Group) 6. Select the Organization Name from the drop-down menu in the Move Tests box. You will see only organizations to which you have access. 7. Select “Use Existing” for the Group Name options set and select a group name from the drop-down menu. Select Campus Select Existing Group Create New Teacher (Group) 2014 Spring TELPAS Grades K-12 Click Save

Click Yes-Continue with Move 2014 Spring TELPAS Grades K-12

If you have assign the test to the WRONG teacher you can MOVE TEST by clicking to the correct teacher. 2014 Spring TELPAS Grades K-12 PEREZ, ANGIE SEX-CODE: F Date of Birth XXXX PEIMS-ID XXXXXXXXXXX

Click on Assigned Groups to assign teacher. 2014 Spring TELPAS Grades K-12 Add Test REMOVE TEST

Click on Manage Test Sessions 2014 Spring TELPAS Grades K-12

Click on Manage Test Sessions 2014 Spring TELPAS Grades K-12

Make sure its on View By: Test Sessions Click on New Session Make sure its on View By: Test Sessions 2014 Spring TELPAS Grades K-12

Fill in information to each blank box

After you enter information. It should like something like this. After you have created session we will ADD STUDENTS.

Click on Add Students

Click on View By: Students in the Session Click on Add Students Add Students √

Conduct Administration Testing Environment There must be at least one test administrator for every 30 students. Smaller sessions may be advisable in some situations. To support test security during online testing, testing staff should make a determined effort to prevent students from seeing one another’s monitor. This may include providing an obstruction such as a manila folder taped to each side of the monitor or a cardboard carrel placed around each workstation. Bulletin boards and instructional displays that might aid students during testing must be covered or removed. Any rooms to which students may be relocated must also be prepared. No element of the testing room’s environment should hinder any student’s performance. The testing room should be quiet, well lighted, well ventilated, and comfortable. Each student should have enough space in which to work. A “Testing—Do Not Disturb” sign should be posted outside the testing room.

Conduct Administration Scheduling Districts may establish starting times for testing. A student who arrives after testing has begun may be tested if sufficient time remains in the day and if the student has not had contact with students who have already completed testing. ● Every effort should be made to administer the TELPAS reading test to students who are absent on a given day of testing within the TELPAS window. If originally scheduled, they should be moved to another test session and assessed later in the testing window. students are not present for the test session for which they were.

Testing Procedures Students must not use reference materials. Students are allowed to use scratch paper since they do not have test booklets in which to write notes. All scratch paper must be turned in to the campus coordinator after testing Test administrators must actively monitor the testing room while students are working. Test administrators should confirm that students do not have access to non-allowed materials. Some students may finish a test earlier than others. After students have finished testing, students may be allowed to quietly read books or leave the testing room. Before a student who has finished testing leaves the room, the test administrator must ensure that the student’s test is in “Submitted” status.

Mark Test Complete Reading tests should only be marked complete for the following reasons: “Do not score” situations Absence for entire testing window ARD Decision TEA-approved paper administration for a student already in an online test session Other (illness or testing irregularity) Student forgot to click Submit before exiting out of the test District coordinators, campus coordinators, and online session administrators have access to complete this task.

Testing Procedures Ensure that the seating chart has been completed, including the names of students testing and the students’ locations in the room. Also include the names of all test administrators/monitors involved in a session. If a seating chart has not been provided for you, contact your campus coordinator. If students are moved to another room to finish testing, an additional seating chart must be completed. Make sure that all student workstations are cleared of books and other materials not required for the test. Students must remain seated during testing and are not allowed to converse while testing. Each student must be allowed to work at his or her individual speed. Since the reading test is untimed, each student must be allowed to have as much time as necessary to respond to every test item. Districts are not required to test beyond the regular school hours, but they are free to do so if they choose. Districts should exercise judgment about starting a test session after lunch, as some students may not have enough time to work at their individual speed to respond to the test items before the end of the school day.

Students who Move If new ELL enrolls before March 18 (start of testing window), receiving campus responsible for all assessments If new ELL enrolls on or after March 18, receiving campus only responsible for grade 2–12 reading test (if not already administered) Applies whether new student is from another school district, state, or country

Newly Enrolled ELLs No holistically rating ELLs from other Texas districts, states, or countries who enroll on or after first day of testing window (March 18) 2–12 reading test still required

Four Language Domains Listening – The ability to understand spoken language, comprehend and extract information, and follow social and instructional discourse through which info is provided Speaking – The ability to use spoken language appropriately and effectively in learning activities and social interactions Reading – The ability to comprehend and interpret written text at the grade-appropriate level Writing – The ability to produce written text with content and format to fulfill grade-appropriate classroom assignments

If you cant find student in The Texas Management System. Click Student Data

If you cant find student in The Texas Management System. Click Student Data

Click on Manage Student Directory to Add New Student

Click on New Student

Enter the required information to create the student and enroll him/her to a campus, and then click the SAVE and NEXT button to create the student record. Usually Kinder and 1st grade and New to district that are not in The Texas Management System.

To register the student for a test administration, select the test administration, the student enrolled grade, and complete the remaining fields. The administration defaults to the current administration. The other fields available may vary based on administration. Then click SAVE and NEXT button. The student is now registered for testing in the selected test administration.

To assign the student to a group, select the appropriate group. If you need to create a new group, click the NEW GROUP button. (sample) Type teachers name, Make Up Session 3rd. Click the SAVE and NEXT button. The student is added to the group.

Select the test the student will take, and then click the SAVE and EXIT button. The student is now successfully enrolled to group, and assigned to test(s).

If student is coming from another school district If student is coming from another school district. Student would be registered to another district besides Donna ISD. You MUST call district where student is registered. Please ask for student to be REMOVED him/her so you can enroll him in Donna ISD.

▪ Students are enrolled to a campus You can manually add a new student to the database as well as enroll him/her in a campus and register the student for test administrations in which an organization is participating. ▪ Students are enrolled to a campus ▪ Students are registered for a test administration. ▪ Students are assigned to a group. ▪ Students are assigned to a test. New Student

TELPAS Verifier To assemble and verify writing collections are acceptable for rating. Cannot be a rater or paraprofessional Must complete online course: “Assembling and Verifying Grades 2-12 Writing Collections” Click on TELPAS 2014 below “My TexasTraining Center Program”. Click on Other Training (top center)

Rater Credentials A TELPAS rater is a teacher designated to be the official rater of an ELL’s English language proficiency. Each teacher (including a substitute teacher) selected to rate a student must: have the student in class at the time of the Spring assessment window; be knowledgeable about the student’s ability to use English in instructional and informal settings; hold valid education credentials such as a teacher certificate or permit; be appropriately trained in the holistic rating process as required by the TELPAS administration materials in accordance with 19 TAC, Chapter 101; and rate the student in all eligible language domains. Raters may include bilingual teachers, ESL teachers, general education teachers, special education teachers, gifted and talented teachers, and teachers of enrichment subjects. Paraprofessionals may NOT serve as raters. The teaching relationship of the rater to the student rated is submitted with the student’s holistic ratings as part of the assessment process

General TEA Definitions of New and Returning Raters A district may, at its discretion, require a returning rater to repeat new rater training. This may be advisable if testing personnel believe that a returning rater who was unable to meet rating accuracy requirements in the past would benefit from retaking the online basic training course prior to calibration. Additionally, TEA recommends that districts consider requiring this if they have not completed TELPAS training since the 2008–2009 school year.

General TEA Definitions of New and Returning Raters Raters who have completed K–1 training but not 2–12 training will be new raters if they switch to 2–12 training, and vice versa.

Online Training Components Online Basic Training Course (Required for New Raters) One for raters of K–1 and one for raters of grades 2 and above Includes rating activities to give raters opportunities to practice applying the rubrics (no state-required level of accuracy established) Online Calibration (Required for New and Returning Raters) Separate calibration activities for grades K–1, 2, 3–5, 6–8, and 9–12 Assembling and Verifying Grades 2–12 Writing Collections Optional course that may be used to supplement test administrator procedures training

Online Calibration Activities There are three sets of online calibration activities. Each calibration set contains 10 students to rate, and all holistically assessed language domains are represented in each set. For K–1: listening, speaking, reading, and writing For 2–12: listening, speaking, and writing A rater needs to rate at least 70 percent of the students correctly to demonstrate sufficient calibration.

Supplemental Support After Second Calibration Set for Raters Raters not successful after calibration set 2 to get supplemental support and then complete set 3 before the start of testing window Raters will need an access code to complete set 3 Supplemental training resources to be posted in coordinator Resources section of Training Center website Districts, not ESCs, have primary responsibility for supplemental training of raters.

Criteria for Supplemental Support Providers A supplemental support provider must: be a 2014 fully trained and calibrated rater in the applicable K–1 or 2–12 span complete the recorded Web-based training calibrate on either set 1 or set 2

TELPAS Student Rating Roster Spring 2014 Person(s) assigned the role of rating entry assistant will use the information supplied by raters on this roster to enter the rating information in the online system.

Enter Hollistic Rating Information

Click on the name of teacher students will appear

Creating TELPAS Rating Entry Groups 2013 To create a new Rating Entry Group, click New TELPAS Rating Entry Group at TELPAS Holistic Ratings > Manage Rating Entry Groups, and then enter the rating entry group name. Again, the button will be disabled for users who do not have a role associated with access to this function.

Creating TELPAS Rating Entry Groups

Who Takes TELPAS All ELLs in grades K–12, including those whose parents decline bilingual/ESL program services, are assessed annually. In rare cases, an ELL served by special education may be exempted from TELPAS by the ARD committee in conjunction with the LPAC. Please Note ELLs with disabilities who receive special education services may be exempted from the holistically rated components of TELPAS on a domain-by-domain basis as a result of a severe disabling condition. The need for such exemptions is rare. ELLs receiving special education services should be observed and rated if their IEP includes TEKS instruction on at least a kindergarten level. The decision to administer TELPAS or grant an ARD exemption in one or more domains is to be addressed by the LPAC and ARD committees and documented in the student’s IEP.

Enter TELPAS Holistic Rating Information screen To enter holistic rating information for a student, click the "+" next to the rating entry group name to expand the group, and then click the student’s name. Using the information provided on the TELPAS Student Rating Roster, enter the student’s proficiency ratings for the language domains. Transfer the rater information from the roster by selecting a response to the two questions in the Enter Rater Information section. If a student meets state-established criteria for not being assessed, select Extenuating Circumstances or ARD Decision for the applicable language domain(s) in accordance with instructions in the test administration manuals. If Extenuating Circumstances or ARD Decision is selected for every domain, select No Domains Rated in the Enter Rater Information section.

End dates for holistic rating training TEA recommends completion of training requirements by the first day of the TELPAS assessment window (March 19) Basic training courses and calibration activities will be open throughout TELPAS assessment window to allow districts to handle extenuating circumstances allow raters to refer back to course information and practice activities as they rate their students

Rater Credentials Each teacher selected to rate an ELL must have the student in class be knowledgeable about the student’s ability to use English in instructional and informal settings hold valid education credentials such as a teacher certificate or permit be appropriately trained, as required by TEA

Access to reports and statewide lookup ●Personnel with administrative authorization are able to access reports and use the statewide lookup tool ▪ Region and district testing coordinators are given administrative access by Pearson ▪ Region bilingual/ESL coordinators are given ▪ Region and district coordinators may choose to give administrative access to individuals as assistants at the region or district level ▪ Campus testing coordinators receive administrative access upon approval by district testing coordinators or their assistants ▪ Campus testing coordinators may choose to give administrative access to individuals as assistants at the campus level

Roles That Can be Used for TELPAS Rating Entry Functions Online session administrator Role for tech staff or other personnel who will help CTC create and manage online test sessions and/or rating entry groups Rating entry assistant Role for personnel who will just enter holistic ratings and other rater information (this role cannot set up rating entry groups)

TELPAS Rater Responsibilities A student’s TELPAS rater is the teacher designated by the district as the official rater of the student’s English language proficiency. The student’s rater must rate the student in all domains for which the student is eligible. A student is not permitted to have one rater for some domains and another rater for other domains.

Other Things to Know About Calibration Raters can exit and return later to finish. They click a “submit” button when they are finished with a set. After completing a calibration set, raters immediately see results. Results show the rating assigned by the rater and the correct rating. Raters see annotations explaining the ratings. Raters should use the annotations to go back and review any incorrectly rated students.

What happens if a rater is unsuccessful in calibrating? Two outcomes are possible for individuals who complete the calibration activities but are not successful: The district may choose not to assign the individual to be a TELPAS rater. If the individual is needed to serve as a rater, the district must implement rater support procedures to ensure that the rater’s students are evaluated consistent with the rating rubrics. Individuals are not authorized to serve as raters unless they complete the required training components.

What Not to Include in a Collection Papers containing language copied directly from a textbook, lesson or written source Papers that require the student to rely on the dictionary Papers that have teacher’s corrections on them Papers that have been edited by peers, parents or teachers Papers where the student writes primarily in their native language

Writing in Grades 2–12 Remember that the writing ratings of students in grades 2–12 are based on collections of their writing from a variety of content areas.

Samples Required At least 5 total samples are required in each collection. In each collection there must be - at least 1 narrative about a past event - at least 2 writing samples from math, science, or social studies

Browser-based TELPAS Student Tutorials Updated student tutorials made available January 2014 Available to assist students in becoming familiar with the browser-based testing interface used for TELPAS reading Prior versions of the tutorials should be removed The browser-based version of the tutorials can be accessed via a browser; no files need be downloaded or installed Access the tutorials at http://www.TexasAssessment.com/TELPAS-tutorials

How to get the TELPAS Combined Status Report

Click on TELPAS Combined Status Report –Campus Level

TELPAS Combined Status Report will look like this

Click Show All Students and Search

How to Print Report TELPAS Combined Status Report Theirs 2 ways how to print your reports: One way is by printing page by page Second way is to click show All Students then click on Export This box will appear Click on CSV CSV Combined Status Report in CSV

TELPAS Combined Status Report The Combined Status Report can be used to determine the overall TELPAS assessment status of a student or students. This report can be used during the final verification window of TELPAS to ensure that all students' records are complete. Use the search capability to narrow your results, or select Show All Students, and then click the Search button. These are the statuses students may be in: Complete: Represented by a green checkmark icon Resolution Required: Represented by a yellow exclamation point icon In Progress: Represented by a blue pen icon Not Started: Represented by a red cross icon

The following is the web page to go into this page. https://texas.pearson.desire2learn.com/ New users should begin by clicking the Self-Registration link from Texas Training Center.

Questions!!!

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